DEPARTMENT: Information Technology
FILE TYPE: Consent Action
TITLE
title
Authorization To Execute Contract Amendment With DLT Solutions, LLC For Additional Enterprise Resource Planning Software Licenses
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PURPOSE/ACTION REQUESTED
Authorize the Enterprise Finance and Information Services Director to amend the contract with DLT Solutions, LLC for additional Enterprise Resource Planning software licenses.
SUMMARY
Dakota County went live with a new Oracle Enterprise Resource Planning, Human Capital Management and Enterprise Performance Management tool in January 2023. The system is referred to as DakotaConnect. The County contracted with Sierra-Cedar, LLC to help implement the new system as well as assist with resolution of several identified issues throughout 2023.
As part of the original December 2020 Board resolution, Dakota County also contracted with DLT Solutions, LLC for Oracle software licenses for the system with an annual amount not to exceed $511,112 (including 10% contingency), renewing each year for five years. Over the past year, as staff have become more familiar with the system, they have determined that additional licenses beyond the original estimate are needed. In response, our implementation partner, Sierra Cedar, LLC added license allocations beyond what is necessary. Staff have been working on correcting this to growth that is truly necessary for the upcoming year. Staff recommend amending the 2024 DLT Solutions, LLC contract for a total amount not to exceed $590,103. Staff plan to revisit license usage in mid-2024 to re-evaluate needs and will return to the Board at that time with any price adjustments.
RECOMMENDATION
recommendation
Staff recommends that the Board authorize the Enterprise Finance and Information Services Director to execute a contract amendment with DLT Solutions, LLC for a 2024 total contract amount not to exceed $590,103 for additional Enterprise Resource Planning software licenses.
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EXPLANATION OF FIS...
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