DEPARTMENT: Finance
FILE TYPE: Consent Action
TITLE
title
Authorization To Execute Contract With IGM Technology Corp. For Budgeting And Planning Software
end
PURPOSE/ACTION REQUESTED
Authorize the Enterprise Finance and Information Services Director to execute a contract with IGM Technology Corp. for budgeting and planning software.
SUMMARY
In 2019, the Budget Office entered a five-year contract with OpenGov and implemented their budget software. That contract expired in February of 2024. With the implementation of DakotaConnect in 2023, the Budget Office implemented the EPM Module as Oracle's solution to budgeting. Since implementation, the Budget Office has determined that this module does not meet the needs of the County as a budgeting software. Given that EPM is a separate module in DakotaConnect, this portion of the contract can be canceled going forward.
Given the need for new software, Dakota County issued a Request for Proposals (RFP) on November 13, 2023 for budgeting and planning software. Six proposals were received and reviewed by the Finance and Information Technology Departments. The scope of services included the following: budget planning module, budget book, CIP Report, open data digital budget book, business intelligence (BI) dashboards, forecasting/analytics and key performance indicator (KPI) tracking, as well as optional services such as Annual Comprehensive Financial Report (ACFR) automation, reporting, and Americans with Disabilities Act (ADA) compliance.
The solicitation selection criteria included:
* Project understanding, in compliance with the requirements of the RFP.
* Respondent's ability to deliver the indicated solution in accordance with the specifications set out in the RFP.
* Project team and expertise of key personnel.
* Strength and longevity of client references.
* Demonstrated understanding of governmental budgeting/cost allocation methods.
* Best value cost proposal.
After a thorough review, the review panel reco...
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