DEPARTMENT: Library
FILE TYPE: Consent Action
TITLE
title
Authorization For Library To Execute Contract With WT Cox For Provision Of Library Periodical Services
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PURPOSE/ACTION REQUESTED
Authorize the library to execute a contract to provide for acquisition of new periodicals.
SUMMARY
Dakota County Library purchases new library print periodicals to maintain the currency of its collections. Selecting primary vendors to provide new print materials benefits the library in several ways: 1) It secures competitive bulk purchasing discounts, 2) It allows the library to have primary relationships with major vendors rather than discrete purchasing relationships with hundreds of periodical publishers, and 3) It aggregates the information about new items being added to the collection so that it may be added to the public catalog in a way that standardizes data input and minimizes system disruption to residents and staff. The current contract for service will expire December 31, 2024.
A request for proposal for provision of library periodical services was posted from February 15 - March 15, 2024, and two vendors responded.
Vendors were scored in the following categories:
* Ability to meet or exceed RFP specifications and to provide print periodicals
* Vendor viability & support-product availability customer service and communication
* Materials discount from list price
* Cost of acquisitions and processing services
WT Cox pricing for periodicals is 10 percent lower than Ebscohost. WT Cox received the highest total score across all categories. The library's vendor history with WT Cox and potential transition costs contributed to WT Cox selection as the primary print periodicals vendor.
RECOMMENDATION
recommendation
Staff recommends that Dakota County Library execute a three-year contract with WT Cox for the acquisition of print periodicals.
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EXPLANATION OF FISCAL/FTE IMPACTS
The contract will be written to include costs up to a maximum of $250,000. Suffi...
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