DEPARTMENT: Information Technology
FILE TYPE: Consent Action
TITLE
title
Authorization To Purchase Replacement Hardware, Software Subscription Licensing, And Professional Services For Centralized Server Environment
end
PURPOSE/ACTION REQUESTED
Authorize the Deputy County Manager to purchase replacement server hardware, software licensing, network equipment, and professional services to upgrade the county's centralized server environment.
SUMMARY
Dakota County's Information Technology (IT) department manages a centralized server environment that stores and runs the county's essential applications. These systems support all county operations, including critical areas such as financial management, public safety, and law enforcement. The county's current server infrastructure, purchased in 2016, no longer meets the county's performance, capacity, and security needs. To ensure continued reliability and efficiency, staff recommend:
* Purchasing new server hardware and related network equipment,
* Engaging in three-year licensing and support contracts for software and data backup, and
* Contracting with a third-party provider to configure the network for the new environment.
This upgrade will result in faster system performance, increased server resource capacity, and improved security, ensuring that county services remain reliable and efficient.
The proposed purchases include:
* Dell Servers (Davenport Group, Inc.): Not to exceed $411,664
* VMware Server Licensing (SHI International Corp): $287,700 ($107,124 year 1; $90,288 year 2; $90,288 year 3)
* Veeam Backup Software Licensing (Paragon Development Systems, Inc.): $141,971
* Microsoft Windows Server Datacenter Licensing (SHI International Corp): $86,520
* Network Equipment (Paragon Development Systems, Inc.): $38,988
* Network Equipment (INSIGHT PUBLIC SECTOR, INC.): $2,680
* Professional Services for Network Configuration (CDW Government LLC): Not to exceed $40,000.00
All purchases will be ...
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