DEPARTMENT: Facilities Management
FILE TYPE: Consent Action
TITLE
title
Authorization To Award Bid And Execute Contract With S&B Elevator Inc. To Provide General Contractor Services For Judicial Center Elevator Modernizations Project
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PURPOSE/ACTION REQUESTED
Authorize the execution of a contract with S&B Elevator Inc.to provide general contractor services for elevator modernizations at the Judicial Center (JDC).
SUMMARY
In December 2019, Elevator Technical Consulting Inc. was hired to perform a countywide elevator study. Seventeen County elevators were evaluated. Each elevator was inspected, required improvements were identified, and service on each elevator was prioritized.
The study revealed some elevators have exceeded their useful life expectancy. Hydraulic elevators that are serviced on a regular basis have an average service life of 25 years before reconditioning.
In 2020-2021, the two public elevators in the JDC and the elevator at the Wescott Library were reconditioned. In 2022, the Western Service Center freight elevator and Law Enforcement Center elevator were reconditioned. In 2023, both passenger elevators in the Administration Center were reconditioned. In 2024, the two public elevators in the Western Service Center were reconditioned. This leaves only one facility with elevators requiring reconditioning.
The JDC judges and inmates elevators were installed in 1987. Both hydraulic elevators have well outlived their useful life expectancy, and parts for their controls are no longer manufactured. Based on funds available this year, the JDC judges and inmate elevators were selected for modernization.
Because of the lead time for this equipment, the elevator modernizations are planned to begin in September 2025 and will continue through November 2025.
A public bid was advertised on January 2, 2025. Five bids were received and opened on January 23, 2025. The bids are shown below.
Bidder Bid Amount
S&B Elevator Inc. $235,170
Platinum Standard Elevator $251,167.22
Minnesota Elevator Inc. $275,000
Metro Elevator $283,176
Schumacher Elevator $291,670
Staff and Elevator Technical Consulting Inc., the project consultant, reviewed the bidder qualifications and found that S&B Elevator Inc. has submitted the lowest responsive and responsible bid. This work will complete the elevator modernization program. All elevators will now be up to date with the most current codes.
RECOMMENDATION
recommendation
Staff recommends the bid for elevator modernizations at JDC be awarded to S&B Elevator Inc. in an amount not to exceed $235,170.
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EXPLANATION OF FISCAL/FTE IMPACTS
The Facilities Capital Improvement Program Adopted Budget for design and construction includes $350,000 for 2025. This will support the issuance of the contract.
☐ None ☒ Current budget ☐ Other
☐ Amendment Requested ☐ New FTE(s) requested
RESOLUTION
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WHEREAS, the 2025 Facilities Capital Improvement Program Adopted Budget authorized the Countywide Elevator Study and Phase 1 Improvements Project (Project) with a total project budget of $350,000; and
WHEREAS, the elevator consultant, Elevator Technical Consulting Inc., evaluated 17 County elevators and prioritized improvements; and
WHEREAS, bid documents and specifications were prepared by Elevator Technical Consulting Inc. and advertised on January 2, 2025; and
WHEREAS, five competitive bids were received on January 23, 2025; and
WHEREAS, S&B Elevator Inc. with a business address of 5680 County Road 10 N, Waconia, MN 55387 has submitted a bid of $235,170 for the base bid; and
WHEREAS, staff and Elevator Technical Consulting Inc. reviewed the qualifications of the bidder and recommend award to S&B Elevator Inc. as the lowest responsive and responsible bidder, in an amount not to exceed $235,170, for modernizing the judges and inmate elevators at the Judicial Center; and
WHEREAS, funding for the Project is within the approved 2025 Facilities Capital Improvement Program budget.
NOW, THEREFORE, BE IT RESOLVED, That the Dakota County Board of Commissioners hereby authorizes the Facilities Management Director to execute a contract with S&B Elevator Inc., 5680 County Road 10 N, Waconia, MN 55387, in an amount not to exceed $235,170, for the Countywide Elevator Study and Phase 1 Improvements Project, substantially as presented and attached, subject to approval by the County Attorney’s office as to form.
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PREVIOUS BOARD ACTION
None.
ATTACHMENTS
None.
BOARD GOALS
☐ A Great Place to Live ☐ A Healthy Environment
☐ A Successful Place for Business and Jobs ☒ Excellence in Public Service
CONTACT
Department Head: Mike Lexvold
Author: Joe Lexa