DEPARTMENT: Transportation
FILE TYPE: Consent Action
TITLE
title
Authorization To Execute Contract With Tolz, King, Duvall, Anderson & Associates, Inc., For Construction Administration, Inspection, Surveying, And Material Testing Services For Reconstruction Of Bridge Number 19578 In Vermillion Township, County Project 85-23
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PURPOSE/ACTION REQUESTED
Authorization to execute a contract with Tolz, King, Duvall, Anderson & Associates, Inc., for construction administration, inspection, surveying, and material testing services for County Project (CP) 85-23, the reconstruction of Bridge Number 19578 over the Vermillion River in Vermillion Township.
SUMMARY
To provide a safe and efficient transportation system, Dakota County is reconstructing the bridge at County State Aid Highway 85 and Trunk Highway 50. This project will replace the existing bridge which has a deteriorating deck and substructure.
The number of construction projects in 2026 is greater than the number of available staff to manage the projects. The County is seeking expertise from an engineering firm to provide the construction management, inspection, surveying, and material testing services so this project can be completed next year.
Transportation Department staff sent Request For Proposals (RFPs) to three professional engineering firms with expertise in this type of work. Two firms submitted proposals, which were evaluated by Transportation staff.
Engineering Firm Total Cost Cost/Hour
Tolz, King, Duvall, Anderson & Associates, Inc. $ $226,500 $167.78
WSB & Associates, Inc. $224,652 $206.67
LHB Corporation Did not Propose
RECOMMENDATION
recommendation
The proposal from Tolz, King, Duvall, Anderson & Associates, Inc., highlights their strong technical expertise, staff, and experience with complex transportation projects and meets the requirements of this project. They also provide the best value with the lowest cost/hour. Construction management was estimated to cost 8.0 percent of the estimated construction cost of $1.82 million, which is $145,600. The construction services of $226,500 came in over at 12.4 percent which is not unexpected with a project like this that requires constant and consistent observation.
The County Engineer recommends execution of a contract with Tolz, King, Duvall, Anderson & Associates, Inc., for construction management and inspections services for CP 85-23.
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EXPLANATION OF FISCAL/FTE IMPACTS
The current Transportation Capital Improvement Program includes $1.1 million for the project funded by CSAH and Transportation fund balance. This is sufficient to fund the construction management, inspection, surveying, and material testing for this project.
CP 85-23 Bridge Rehabilitation in Vermillion Township
|
Funding Source |
Total Budget |
Available Budget |
|
CSAH |
$1,080,000 |
$765,928 |
|
Transportation Fund Balance |
$20,000 |
$20,000 |
|
Total |
$1,100,000 |
$785,928 |
☐ None ☒ Current budget ☐ Other
☐ Amendment Requested ☐ New FTE(s) requested
RESOLUTION
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WHEREAS, to provide a safe and efficient transportation system, Dakota County is proceeding with County Project (CP) 85-23; and
WHEREAS, CP 85-23 is the replacement of Bridge Number 19578 in Vermillion Township; and
WHEREAS, the County is the lead agency for CP 85-23 with construction scheduled to be constructed in 2026; and
WHEREAS, the 2026 construction workload is greater than the number of available County staff; and
WHEREAS, an engineering firm with this specialty will provide construction management, inspection, surveying, and material testing in 2026; and
WHEREAS, the proposal from Tolz, King, Duvall, Anderson & Associates, Inc., highlights their strong technical expertise, staff, and experience with complex transportation projects and meets the requirements of this project; and
WHEREAS, the requested construction management was estimated to cost 8.0 percent of the estimated construction cost, but the proposal submitted by Tolz, King, Duvall, Anderson & Associates, Inc., came in over the estimate at 12.4 percent; and
WHEREAS, the Transportation Capital Improvement Program budget includes sufficient funding in 2026 for CP 85-23; and
WHEREAS, the County Engineer recommends execution of a contract with Tolz, King, Duvall, Anderson & Associates, Inc., for construction management, inspection, surveying, and material testing services for County Project 85-23 for actual costs.
NOW, THEREFORE, BE IT RESOLVED, That the Dakota County Board of Commissioners hereby authorizes the Transportation Director to execute a contract with Tolz, King, Duvall, Anderson & Associates, Inc., for construction management, inspection, surveying, and material testing services for County Project 85-23 for $226,500, subject to approval by the County Attorney’s Office as to form.
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PREVIOUS BOARD ACTION
None.
ATTACHMENTS
Attachment: Project Location Map
Attachment: Proposal Evaluation Sheet
BOARD GOALS
☐ Thriving People ☐ A Healthy Environment with Quality Natural Resources
☒ A Successful Place for Business and Jobs ☐ Excellence in Public Service
CONTACT
Department Head: Erin Laberee
Author: Jeannine Briol