DEPARTMENT: Social Services-Housing & Community Resources
FILE TYPE: Consent Action
TITLE
title
Authorization To Execute Contracts For Apartment Services And Execute Contract Amendment For Housing Services
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PURPOSE/ACTION REQUESTED
Authorize execution of contracts for apartment services and execution of a contract amendment for housing services
SUMMARY
The Social Services Department provides contracted services across the housing service continuum. Staff recommends that the following three service contracts be renewed for services beginning January 1, 2025: Residential Transitions, Inc. and DARTS for On-Site Apartment Services and Extended Stay America Management, LLC for Emergency Hotel Shelter.
To ensure high-quality services, Dakota County has scheduled a routine contract Request for Proposal (RFP) process every five years. On May 9, 2023, staff issued an RFP for apartment services. A review committee from Social Services reviewed and scored proposals from four vendors (Attachment: 2023 Solicitation Summary).
Staff recommends Board authorization to execute contracts for apartment services and a contract amendment for housing services with the vendors for the amounts and terms listed in the Resolution.
OUTCOMES
All Contractors will report the following information to Dakota County on a quarterly basis, based on the specific requirements of the contract:
1. How much? Number of clients served
2. How well? Process measures, budget vs actual expenditures
3. Is anyone better off? Outcomes for clients served
RECOMMENDATION
recommendation
Staff recommends Board authorization to execute contracts for apartment services and execute a contract amendment for housing services with the vendors for the amounts and terms listed in the Resolution.
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EXPLANATION OF FISCAL/FTE IMPACTS
Funding for these contracts will be included in the 2025 County Manager’s Recommended Budget. The contracts shall contain a provision that allows the County to immediately terminate the contracts in the event sufficient funds from county, state, or federal sources are not appropriated at a level sufficient to allow payment of the amounts due.
☐ None ☒ Current budget ☐ Other
☐ Amendment Requested ☐ New FTE(s) requested
RESOLUTION
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WHEREAS, the Social Services Department provides contracted services across the housing service continuum; and
WHEREAS, staff recommends that the following three service contracts be renewed for services beginning January 1, 2025: Residential Transitions, Inc. and DARTS for On-Site Apartment Services and Extended Stay America Management, LLC for Emergency Hotel Shelter; and
WHEREAS, to ensure high-quality services, Dakota County has scheduled a routine contract Request for Proposal (RFP) process every five years and on May 9, 2023, staff issued an RFP for apartment services; and
WHEREAS, a review committee from Social Services reviewed and scored proposals from four vendors; and
WHEREAS, staff recommends Board authorization to execute contracts for apartment services and execute a contract amendment for housing services with the vendors for the amounts and terms listed in the Resolution.
NOW, THEREFORE, BE IT RESOLVED, That the Dakota County Board of Commissioners hereby authorizes the Community Services Director to execute contracts for apartment services for the period of January 1, 2025 through December 31, 2025, subject to approval by the County Attorney’s Office as to form, as follows:
Service - Agency - Not to Exceed Amount
• Apartment Services - DARTS - $171,629
• Apartment Services - Residential Transitions, Inc. - $250,620
; and
BE IT FURTHER RESOLVED, That the Dakota County Board of Commissioners hereby authorizes the Community Services Director to execute a contract amendment for housing services with Extended Stay America Management, LLC for a new total not to exceed amount of $2,000,000 and to extend the term through December 31, 2025; and
BE IT FURTHER RESOLVED, That the Community Services Director is hereby authorized to amend said contracts and amendment, consistent with the amounts budgeted, to alter the contract and amendment amounts and the contract and amendment terms up to one year after initial expiration date, consistent with County contracting policies, subject to approval by the County Attorney’s Office as to form; and
BE IT FURTHER RESOLVED, That the contracts and amendment shall contain a provision that allows the County to immediately terminate the contracts and amendment in the event sufficient funds from county, state, or federal sources are not appropriated at a level sufficient to allow payment of the amounts due.
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PREVIOUS BOARD ACTION
None.
ATTACHMENTS
Attachment: 2023 Solicitation Summary
BOARD GOALS
☒ A Great Place to Live ☐ A Healthy Environment
☐ A Successful Place for Business and Jobs ☐ Excellence in Public Service
CONTACTS
Department Head: Emily Schug
Author: Madeline Kastler