DEPARTMENT: Community Services Administration
FILE TYPE: Consent Action
TITLE
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Authorization To Execute Contract With Collaborative Safety, LLC For Safety Training
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RESOLUTION
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WHEREAS, promoting the safety and well-being of staff and the people we serve is a priority for the Community Services Division (CSD); and
WHEREAS, to support this work, the CSD seeks approval to contract with Collaborative Safety, LLC in a total not to exceed amount of $204,000, for the period upon date of execution through December 31, 2025; and
WHEREAS, Collaborative Safety, LLC will provide a series of structured trainings and coaching to CSD staff and leaders aimed at building and maintaining a culture of safety throughout the division using the Collaborative Safety Model; and
WHEREAS, founded in Safety Science, the Collaborative Safety Model helps organizations move away from using reactionary approaches to fix things that go wrong because evidence suggests such approaches may make people and organizations less safe; and
WHEREAS, instead, the Collaborative Safety Model emphasizes the importance of understanding and addressing underlying systemic issues that contribute to poor outcomes or safety incidents; and
WHEREAS, it focuses on understanding how staff make decisions in an organizational setting as well as understanding how managers and supervisors shape employee performance to achieve successful outcomes; and
WHEREAS, Collaborative Safety, LLC is the only vendor staff was able to identify that offers comprehensive training on the application of safety science within human services organizations; and
WHEREAS, the proposed contract with Collaborative Safety, LLC is being pursued as a single source procurement with pricing determined to be fair and reasonable through validation with the Minnesota Department of Health and other Minnesota county agencies that have contracted with the same vendor for similar scope; and
WHEREAS, if approved, the contract with Collaborative Safety, LLC will support a series of trainings and ongoing technical assistance for approximately 125 CSD supervisors, managers and senior leaders who will champion the shift toward a culture of safety across the CSD and help support and sustain it going forward through the application of safety science and specialized techniques such as system mapping and systemic critical incident reviews; and
WHEREAS, additionally, a sub-set of this group will be coached by experts from Collaborative Safety, LLC through the process of designing and implementing a more robust approach to supporting staff after they experience critical safety incidents in the course of their work; and
WHEREAS, this is a particularly important and timely investment because of the increasing volume of safety concerns expressed by CSD staff who are regularly exposed to potentially threatening or traumatic incidents due to the nature of their work.
NOW, THEREFORE, BE IT RESOLVED, That the Dakota County Board of Commissioners hereby authorizes the Community Services Director to execute a contract with Collaborative Safety, LLC for a total not to exceed amount of $204,000, for the period upon date of execution through December 31, 2025, subject to approval by the County Attorney’s Office as to form; and
BE IT FURTHER RESOLVED, That the Community Services Director is hereby authorized to amend said contract, consistent with the amount budgeted, to alter the contract amount and the contract term up to one year after initial expiration date, consistent with County contracting policies, subject to approval by the County Attorney’s Office as to form; and
BE IT FURTHER RESOLVED, That the contract shall contain a provision that allows the County to immediately terminate the contract in the event sufficient funds from county, state, or federal sources are not appropriated at a level sufficient to allow payment of the amount(s) due.
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