DEPARTMENT: Information Technology
FILE TYPE: Consent Action
TITLE
title
Authorization To Execute Contract With Paragon Development Systems, Inc., For Replacement Email Security System
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PURPOSE/ACTION REQUESTED
Authorize the Deputy County Manager to execute a contract with Paragon Development Systems, Inc., for Proofpoint Email Protection services.
SUMMARY
An email security system protects against unauthorized access, malicious content, and data breaches within email communications. It filters out spam, phishing attempts, malware, and other threats, and encrypts sensitive email messages when needed.
The County’s current email security solution has served its basic purpose, but county staff have found that there are now other solutions in the market that will better enhance the County’s email security and threat protection at a reduced cost.
After conducting extensive research into the leading email security solutions, a solution selection team determined that Proofpoint Email Protection has the same or better capabilities as the current email protection system. It also includes additional features such as compromised account detection and prevention.
Proofpoint Email Protection will be procured from Paragon Development Systems, Inc., through the Minnesota State Cooperative Purchasing Venture (CPV). The cost of a three-year contract for Proofpoint through the CPV will be at least 20 percent less than the estimated costs for continuing with the current solution for the same period.
RECOMMENDATION
recommendation
Staff recommend that the Board authorize the Deputy County Manager to execute a three-year contract with Paragon Development Systems, Inc., for Proofpoint Email Protection services in an amount not to exceed $286,015.
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EXPLANATION OF FISCAL/FTE IMPACTS
The total cost of $286,015 will be paid annually at $95,339 over three years. These annual costs will be funded from the IT Department’s approved operational budget. Cost for this system will be offset by what Dakota County was paying for the current solution.
☐ None ☒ Current budget ☐ Other
☐ Amendment Requested ☐ New FTE(s) requested
RESOLUTION
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WHEREAS, the County relies on secure email communications to ensure the integrity of its data and operations; and
WHEREAS, county staff have reviewed email security solutions available in the market; and
WHEREAS, county staff have determined that Proofpoint Email Protection offers email security capabilities that best fit the County’s needs; and
WHEREAS, Paragon Development Systems, Inc., offers Proofpoint Email Protection services through the Minnesota State Cooperative Purchasing Venture (CPV), which ensures competitive pricing and compliance with procurement standards; and
WHEREAS, the total cost of a three-year contract with Paragon Development Systems, Inc., for Proofpoint Email Security is $286,015, to be paid annually at $95,339; and
WHEREAS, funds for the annual payments of this contract are included in the approved operations budget.
NOW, THEREFORE, BE IT RESOLVED, That the Deputy County Manager is authorized to execute a three-year contract with Paragon Development Systems, Inc., for Proofpoint Email Protection services in an amount not to exceed $286,015, subject to approval by the County Attorney’s Office as to form.
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PREVIOUS BOARD ACTION
None.
ATTACHMENTS
Attachment: None
BOARD GOALS
☐ A Great Place to Live ☐ A Healthy Environment
☐ A Successful Place for Business and Jobs ☒ Excellence in Public Service
CONTACT
Department Head: Dan Cater
Author: Ed Kranz