DEPARTMENT: Facilities Management
FILE TYPE: Consent Action
TITLE
title
Authorization To Execute Third Contract Amendment With Ebert, Inc., dba Ebert Companies, For Wentworth Library Renovation
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PURPOSE/ACTION REQUESTED
Authorize execution of the third contract amendment with Ebert, Inc., dba Ebert Companies, to provide construction services for the Wentworth Library Renovation project.
SUMMARY
The 2025-2029 Facilities Capital Improvement Program Adopted Budget included a project to renovate the Wentworth Library in West St. Paul. The construction contract was awarded to Ebert Companies, in the sum of $3,578,700, by Resolution No. 25-146 (March 25, 2025).
In October 2025, when construction work was about 50 percent complete, staff executed the first contract amendment to Ebert Companies’ construction contract. This amendment increased the contract value by $47,112.94. In January 2026, when construction work was about 90 percent complete, a second contract amendment to Ebert Companies’ construction contract was executed. The second contract amendment increased the contract value by $121,771.50.
Construction work is now complete on this project. As work concluded, additional changes in work scope were discovered and resolved, resulting in requested contract changes totaling $43,367.92 and an extension of the substantial completion date by 20 working days. Combined with previous changes, this brings the total of construction contract changes to $212,252.36. The result is a new total contract value of $3,790,952.36 and a substantial completion date of February 20, 2026. A full list of all contract changes related to this requested third contract amendment can be found in Attachment: Summary of Work Scope Changes.
In comparison to the original construction contract value of $3,578,700, total changes are just under six percent which is consistent with the total percent increase observed on County projects of this size and complexity.
RECOMMENDATION
recommendation
Staff recommends authorizing a third contract amendment with Ebert Companies to increase the value by $43,367.92 for reimbursement of known construction changes and to add 20 working days to the completion schedule for the Wentworth Library Renovation project. This will increase the total contract value to $3,790,952.36 and extend the substantial completion date to February 20, 2026.
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EXPLANATION OF FISCAL/FTE IMPACTS
The Facilities Capital Improvement Program includes $7,400,000 for project 2000259 Wentworth Library Design and Renovation. There is sufficient project budget available to fund the third contract amendment with Ebert Companies.
|
Funding Source |
Total Approved Budget |
Available Budget |
|
County Debt |
$7,400,000 |
$1,632,945 |
|
Total |
$7,400,000 |
$1,632,945 |
☐ None ☒ Current budget ☐ Other
☐ Amendment Requested ☐ New FTE(s) requested
RESOLUTION
body
WHEREAS, the 2025 Capital Improvement Program Adopted Budget for the Wentworth Library Renovation project is a total of $7,400,000; and
WHEREAS, by Resolution No. 25-146 (March 25, 2025), the County Board approved the original contract with Ebert, Inc., dba Ebert Companies, in the sum of $3,578,700; and
WHEREAS, in October 2025, staff executed the first contract amendment totaling $47,112.94 to amend the work scope; and
WHEREAS, in January 2026, staff executed the second contract amendment totaling $121,771.50 to amend the work scope; and
WHEREAS, upon construction completion, a third contract amendment is being requested to increase the contract by $43,367.92 and to add 20 working days to the completion schedule; and
WHEREAS, the total authorized contract amendments to this contract would then be $212,252.36 for reimbursement of known construction change orders on the project, for a new total contract value of $3,790,952.36; and
WHEREAS, the new substantial completion date of the construction contract will be February 20, 2026; and
WHEREAS, there are sufficient funds within the approved project budget for this amendment.
NOW, THEREFORE, BE IT RESOLVED, That the Dakota County Board of Commissioners hereby authorizes the Facilities Management Director to execute a contract amendment with Ebert, Inc., dba Ebert Companies, 23350 County Road 10, Corcoran, MN 55357, in an amount not to exceed $43,367.92 and to add 20 working days to the schedule, for a maximum contract total not to exceed $3,790,952.36 subject to approval by the County Attorney’s office as to form.
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PREVIOUS BOARD ACTION
25-146; 03/25/25
ATTACHMENTS
Attachment: Summary of Work Scope Changes
BOARD GOALS
☐ Thriving People ☐ A Healthy Environment with Quality Natural Resources
☐ A Successful Place for Business and Jobs ☒ Excellence in Public Service
CONTACT
Department Head: Mike Lexvold
Author: Trish Bremer