DEPARTMENT: Transportation
FILE TYPE: Consent Action
TITLE
title
Authorization To Award Bid And Execute Construction Contract With Bituminous Roadways Inc. For County State Aid Highway 32 County Projects 32-110 Bituminous Mill And Overlay And 32-92 Traffic Signal Replacement And Amend 2024 Transportation Capital Improvement Program Budget For County Project 32-110
end
RESOLUTION
body
WHEREAS, to provide a safe and efficient transportation system, Dakota County (County) is partnering with the Cities of Burnsville and Eagan on County Projects (CP) 32-110 and 32-92; and
WHEREAS, the County is the lead agency for the Project, with construction scheduled for summer 2024; and
WHEREAS, CP 32-92 includes a traffic signal replacement at the intersection of County State Aid Highway (CSAH) 32 (Cliff Road) and Slater Road in the City of Eagan; and
WHEREAS, the purpose and need for the Project is to improve safety, operations, and capacity along the project corridor; and
WHEREAS, the County is the lead agency for the Project; and
WHEREAS, the 2024 Transportation Capital Improvement Program (CIP) Budget includes $1,517,524 for CP 32-110 and $1,232,240 for CP 32-92 for the project construction; and
WHEREAS, the bid from Bituminous Roadways Inc. in the amount of $3,439,250.55 was the lowest responsive and responsible bid received; and
WHEREAS, Bituminous Roadways Inc. will be eligible for up to $90,000 in incentives for constructing quality pavements that maximize pavement life as specified in the contract documents; and
WHEREAS, the estimated total construction cost is $3,529,250.55, including pavement incentives, and testing; and
WHEREAS, the Minnesota Department of Transportation and the Cities concur in the award of a construction contract to Bituminous Roadways Inc. as the lowest responsive and responsible bidder; and
WHEREAS, staff recommends awarding the bid to and authorizing the execution of a contract with Bituminous Roadways Inc. for $3,529,250.55; and
WHEREAS, staff has reviewed the bid, and the additional cost above the engineer’s estimate is largely due to the 10-key bid line items; and
WHEREAS, the low bid from Bituminous Roadways Inc. exceeded both the engineer's estimate and the project budget because of higher-than-expected pavement, concrete walk, and the addition of turn lane improvements likely resulting from inflation; and
WHEREAS, Dakota County currently has a sufficient transportation fund balance for the additional costs of the project; and
WHEREAS, the Transportation CIP Adopted Budgets contains adequate funds to construct CP 32-92; and
WHEREAS, the 2024 Transportation CIP budget for CP 32-110 requires a budget amendment of $1,743,000 to proceed with construction; and
WHEREAS, the 2024 Transportation CIP budget includes federal funding dedicated for construction in 2024 for CP 32-110; and
WHEREAS, staff recommends awarding the bid to Bituminous Roadways Inc. for CP 32-92 and CP 32-110 and amending the 2024 Transportation CIP budget for CP 32-110.
NOW, THEREFORE, BE IT RESOLVED, That the Dakota County Board of Commissioners hereby awards the bid to and authorizes the Physical Development Director to execute the contract with Bituminous Roadways Inc. for County Projects 32-110 and 32-92 in the amount of $3,529,250.55 based on their low bid, subject to approval by the County Attorney's Office as to form; and
BE IT FURTHER RESOLVED, That the 2024 Transportation Capital Improvement Program Budget is hereby amended as follows:
Expense
County Project 32-110 $1,743,000
Total Expense $1,743,000
Revenue
Transportation Fund Balance $1,743,000
Total Revenue $1,743,000
end