DEPARTMENT: Community Corrections
FILE TYPE: Consent Action
TITLE
title
Authorization To Execute Management Control Agreement With Minnesota Information Technology Services
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PURPOSE/ACTION REQUESTED
Authorize execution of the Management Control Agreement (MCA) between Dakota County Community Corrections (DCCC) and Minnesota Information Technology Services (MNIT).
SUMMARY
Criminal Justice Information Systems (CJIS) access is essential to the daily operations of DCCC. The DCCC receives secure network and internet services from MNIT. To maintain this access, DCCC must enter into an MCA with MNIT as required by the Federal Bureau of Investigation’s (FBI) CJIS Security Policy (Attachment: Management Control Agreement).
CJIS access allows DCCC staff to use critical tools such as the Criminal Justice Network’s (CJN) integrations and the National Crime Information Center (NCIC) to confirm active warrants, track arrests and custody status, review bail and holds information, and access jail systems including PCI. Intake and pretrial staff rely on this access when police reports are unavailable, to support domestic violence screening and safety decisions, verify DNA status, and securely work within the jail or remotely. Without this agreement and continued CJIS access, staff would lose timely and reliable information that is necessary for public safety, informed decision-making, and efficient operations.
OUTCOMES
This agreement formally documents MNIT’s role in continuing to provide secure network and internet services that allow DCCC systems to connect with the Bureau of Criminal Apprehension (BCA) and national crime justice systems, while affirming DCCC’s authority to manage and enforce controls over its own systems and applications.
RECOMMENDATION
recommendation
Staff recommends execution of the MCA between DCCC and MNIT.
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EXPLANATION OF FISCAL/FTE IMPACTS
☒ None ☐ Current budget ☐ Other
☐ Amendment Requested ☐ New FTE(s) requested
RESOLUTION
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WHEREAS, Criminal Justice Information Systems (CJIS) access is essential to the daily operations of Dakota County Community Corrections (DCCC); and
WHEREAS, the DCCC receives secure network and internet services from Minnesota Information Technology Services (MNIT); and
WHEREAS, to maintain this access, DCCC must enter into a Management Control Agreement (MCA) with MNIT as required by the Federal Bureau of Investigation’s CJIS Security Policy; and
WHEREAS, CJIS access allows DCCC staff to use critical tools such as the Criminal Justice Network’s (CJN) integrations and the National Crime Information Center (NCIC) to confirm active warrants, track arrests and custody status, review bail and holds information, and access jail systems including PCI; and
WHEREAS, intake and pretrial staff rely on this access when police reports are unavailable, to support domestic violence screening and safety decisions, verify DNA status, and securely work within the jail or remotely; and
WHEREAS, without this agreement and continued CJIS access, staff would lose timely and reliable information that is necessary for public safety, informed decision-making, and efficient operations.
NOW, THEREFORE, BE IT RESOLVED, That the Dakota County Board of Commissioners hereby authorizes an Assistant County Manager, Community Services, to execute a Management Control Agreement with the State of Minnesota, acting through its office of Minnesota Information Technology Services (MNIT), subject to approval by the County Attorney's Office as to form.
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PREVIOUS BOARD ACTION
None.
ATTACHMENTS
Attachment: Management Control Agreement.
BOARD GOALS
☒ Thriving People ☐ A Healthy Environment with Quality Natural Resources
☐ A Successful Place for Business and Jobs ☒ Excellence in Public Service
CONTACTS
Department Head: Suwana Kirkland
Author: Danielle McNamara