DEPARTMENT: Facilities Management
FILE TYPE: Consent Action
TITLE
title
Approval Of Contract Amendment Five For UrbanWorks Architecture LLC For Lebanon Hills Maintenance Facility Professional Services
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PURPOSE/ACTION REQUESTED
Approve a fifth contract amendment for UrbanWorks Architecture LLC for Lebanon Hills Maintenance Facility professional services.
SUMMARY
The Lebanon Hills Maintenance Facility construction is complete. The total change orders issued to the general contractor, Rochon Corporation, did not exceed $245,000. This is less than 1.7 percent of the $14,333,000 general construction contract amount. This is a positive result that reflects the quality of the design documents prepared by UrbanWorks Architecture LLC.
Staff was authorized to enter into a contract with UrbanWorks Architecture LLC for the completion of the Lebanon Hills Maintenance Facility design by Resolution No. 23-170 (April 11, 2023). During construction, UrbanWorks Architecture LLC provided additional services to assist with a dry cooler and fuel island procurement, as well as additional construction administration for greenhouse construction and paving evaluation. These services were outside of the scope of the original agreement and require an amendment to the contract of $20,905.
The contract with UrbanWorks Architecture LLC was amended multiple times throughout the project via County Board Resolutions Amendment No. 5 will increase the contract amount by $20,905 from $950,000 to $970,905.
RECOMMENDATION
recommendation
Staff recommends the Board approve the contract increase for UrbanWorks Architecture LLC for a contract not to exceed total of $970,905.
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EXPLANATION OF FISCAL/FTE IMPACTS
The Facilities Capital Improvement Program Adopted Budget includes a total approved budget for the Lebanon Hills Ground Maintenance Shop of $22,843,711. This amendment is paid for by county debt. Sufficient budget is available for this design contract amendment.
☐ None ☒ Current budget ☐ Other
☐ Amendment Requested ☐ New FTE(s) requested
RESOLUTION
body
WHEREAS, staff was authorized to enter into a contract with UrbanWorks Architecture LLC for the completion of the Lebanon Hills Maintenance Facility design by Resolution No. 23-170 (April 11, 2023); and
WHEREAS, the contract with UrbanWorks Architecture LLC was amended multiple times throughout the project via County Board Resolutions; and
WHEREAS, the current contract with UrbanWorks Architecture LLC includes construction administration, close-out, and an additional services request needed to complete the work, which brings the total contract value to $970,905; and
WHEREAS, the Facilities Capital Improvement Program Adopted Budget has sufficient funding for Amendment No. 5.
NOW, THEREFORE, BE IT RESOLVED, That the County Board authorizes the Facilities Management Director to execute a contract amendment to the professional services contract with UrbanWorks Architecture LLC 901 North 3rd Street, Ste 145, Minneapolis, MN 55401, to increase professional design fees for the Lebanon Hills Maintenance Facility for a contract amount not to exceed $970,905, subject to approval by the County Attorney’s Office as to form.
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PREVIOUS BOARD ACTION
23-170; 4/11/23
ATTACHMENTS
None.
BOARD GOALS
☐ Thriving People ☐ A Healthy Environment with Quality Natural Resources
☐ A Successful Place for Business and Jobs ☒ Excellence in Public Service
CONTACT
Department Head: Mike Lexvold
Author: Joe Lexa