DEPARTMENT: Information Technology
FILE TYPE: Consent Action
TITLE
title
Authorization To Award Bid And Execution Of Contract With MP Nexlevel, LLC To Complete Fiber Relocation On Dakota County Road 32 Reconstruction Project
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PURPOSE/ACTION REQUESTED
Authorize the Chief Information Officer (CIO) to award the bid and execute a contract with MP Nexlevel, LLC to complete the fiber relocation on Dakota County Road 32 Reconstruction Project.
SUMMARY
Dakota County, through its Transportation Department, is proceeding with County Project (CP) 32-87s to reconstruct Cliff Road (County Road 32) from Lexington Avenue (County Road 43) to Dodd Road in Eagan. To accommodate the reconstruction Dakota County owned fiber optic cable along Cliff Rd (Co Rd 32) from Lexington Avenue South to Dodd Road must be relocated.
Design documents were prepared by LOGIS. The request for bid was published on March 25, 2022 and the project was competitively advertised for three weeks. Five vendor bids were received by the deadline on April 25, 2022. The bid amounts received were:
MP Nexlevel, LLC $129,295.66
Castrejon Incorporated $142,500.00
Mastec North America, Inc $161,141.45
Comlink Midwest $173,877.00
Arvig $174,782.00
Additional project expenses not included in the bid:
Materials $ 44,795.81
Engineering and permits $ 27,429.34
Total Project $201,520.81
IT staff and the project engineer have reviewed the bids and determined that MP Nexlevel, LLC has submitted the lowest responsive and responsible bid of $129,295.66. There are additional materials, engineering and permit costs of $72,225.15 on the project. The grand total of the project and the amount the County Board is being asked to approve is $201,520.81.
RECOMMENDATION
recommendation
Staff recommends the County Board authorize the Chief Information Officer (CIO) to award the bid and execute a contract with MP Nexlevel, LLC to complete the fiber relocation on the Dakota County Road 32 Reconstruction Project amount not to exceed $129,295.66 with a total project budget of $201,520.81.
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EXPLANATION OF FISCAL/FTE IMPACTS
Funds in the amount of $201,520.81 are available in the 2022 IT Data Networks CIP budget.
☐ None ☒ Current budget ☐ Other
☐ Amendment Requested ☐ New FTE(s) requested
RESOLUTION
body
WHEREAS, design documents for the project were prepared by Information Technology (IT) staff and LOGIS, project engineer, for the fiber relocation project; and
WHEREAS, the County advertised for competitive bids for the fiber relocation; and
WHEREAS, five bids from qualified contractors were received on April 25, 2022; and
WHEREAS, the funds are available in the 2022 Data Networks Capital Improvement Program budget; and
WHEREAS, that MP Nexlevel, LLC has submitted the lowest responsive and responsible bid of $129,295.66; and
WHEREAS, Additional project expenses not included in the bid include:
Materials $44,795.81
Engineering and permits $27,429.34
WHEREAS, IT Staff reviewed and approved $201,520.81 for the fiber relocation.
NOW, THEREFORE, BE IT RESOLVED, That the Dakota County Board of Commissioners hereby awards the bid to MP Nexlevel, LLC and authorizes the Information Technology Director to execute a contract with MP Nexlevel, LLC for the fiber relocation in an amount $129,295.66 subject to approval by the County Attorney’s Office as to form; and
BE IT FURTHER RESOLVED, That the Dakota County Board of Commissioners hereby authorize a project total of $201,520.81; and
BE IT FURTHER RESOLVED, That the IT Director is authorized to amend the contract and increase the amount by up to 10 percent if necessary for unanticipated costs.
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PREVIOUS BOARD ACTION
None.
ATTACHMENTS
None.
BOARD GOALS
☐ A Great Place to Live ☐ A Healthy Environment
☒ A Successful Place for Business and Jobs ☐ Excellence in Public Service
PUBLIC ENGAGEMENT LEVEL
☐ Inform and Listen ☐ Discuss ☐ Involve ☒ N/A
CONTACT
Department Head: Dan Cater
Author: Dan Ferber