DEPARTMENT: Facilities Management
FILE TYPE: Consent Action
TITLE
title
Authorization To Amend Project Budget For Burnhaven Library Renovation
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RESOLUTION
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WHEREAS, the County issued debt totaling $36,600,357 in mid-2025 to fund the Lebanon Hills Maintenance Facility construction, the Wentworth Library Renovation and the Burnhaven Library Renovation; and
WHEREAS, due to thorough design documents, favorable bidding, and limited post-bid changes, the remaining unspent bond proceeds are approximately $6,000,000; and
WHEREAS, staff have identified projects at each of the three buildings that use the debt savings to reduce the use of levy or fund balance; and
WHEREAS, the Wentworth Library needs $500,000 of exterior envelope repairs that can be accomplished within the adopted project budget; and
WHEREAS, the Lebanon Hills Maintenance Facility needs $190,000 for building HVAC automation, dust containment, and improved cellular service, all of which can be accomplished within the adopted project budget; and
WHEREAS, the Burnhaven Library needs a new roof and exterior envelope repairs, best performed when the interior renovation is underway and the Library is closed; and
WHEREAS, the Burnhaven Library needs a budget amendment of $200,000 to achieve the roof and envelope work; and
WHEREAS, in consultation with the Finance Director and County Leadership, the remaining funds will be programmed for use in the 2027-2031 Facilities Capital Improvement Program in place of levy or general fund balance use.
NOW, THEREFORE, BE IT RESOLVED, That the Dakota County Board of Commissioners hereby amends the Facilities Capital Improvement Program budget as follows:
Expense
Lebanon Hills Maintenance Facility (2000017) ($200,000)
Burnhaven Library Renovation (2000463) $200,000
Total Expense $0
Revenue
Lebanon Hills Maintenance Facility (2000017) ($200,000)
Burnhaven Library Renovation (2000463) $200,000
Total Revenue $0
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BACKGROUND
The Burnhaven Library interior renovation project focuses on interior upgrades, including mechanical and electrical system improvements, code compliance, accessibility enhancements, furniture, fixtures, equipment, and finishes to improve service delivery.
The addition of a new roof and exterior envelope repairs are best performed when the interior renovation is underway, and the library is closed to the public. With this action, staff will manage the design consultants for this work and bid the additional scope to award the project yet this summer for work to commence early in the fall.
RECOMMENDATION
recommendation
Staff recommends amending the Facilities Capital Improvement Program Budget by $200,000 from the Lebanon Hills Maintenance Facility to the Burnhaven Library to complete the roof and exterior envelope work.
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FINANCIAL AND STAFFING IMPACTS
The 2026 Facilities Capital Improvement Program (CIP) Adopted Budget for the Burnhaven Library Renovation project is $8,200,000 and is funded entirely from the recent sale of County debt. This project budget will be amended by $200,000 to $8,400,000 for completion of this work. Proposed amendments for the use of unspent bond proceeds at Wentworth Library and Lebanon Hills Maintenance Facility will be included in the 2027-2031 Capital Improvement Program (CIP) as part of the County Manager’s 2027 Recommended Budget.
Project 2000463 Burnhaven Library Design and Renovation
|
Funding Source |
Total Approved Budget |
Available Budget |
|
General Obligation Capital Improvement Bonds, Series 2025A |
$8,200,000 |
$2,932,511 |
|
Total |
$8,200,000 |
$2,932,511 |
Project 2000463 Burnhaven Library Design and Renovation
|
Funding Source |
Total Amended Budget |
Available Budget |
|
General Obligation Capital Improvement Bonds, Series 2025A |
$8,400,000 |
$3,132,511 |
|
Total |
$8,400,000 |
$3,132,511 |
PREVIOUS BOARD ACTION
None.
ATTACHMENTS
None.
CONTACT
Department Director: Mike Lexvold
Author: Mike Lexvold