DEPARTMENT: Social Services-Adult Services
FILE TYPE: Consent Action
TITLE
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Authorization To Execute Contract With Cantata Health Solutions LLC For Electronic Health Records System
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RESOLUTION
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WHEREAS, Dakota County Social Services solicited proposals on January 8, 2024, from qualified vendors for an Electronic Health Record (EHR) System Solution; and
WHEREAS, the software solution is required to improve quality, safety, efficiency, care coordination for Social Service’s mobile crisis response, crisis stabilization, mental health and substance use disorder services; and
WHEREAS, this software will create efficiencies in operations for administrative functions, care documentation and coordination, fiscal and data tracking options as well as technology solutions for integrated health, exporting of data, outcome measurement and audit tools; and
WHEREAS, the software will also allow trained staff to customize existing and develop reports leveraging the data within the system; and
WHEREAS, Dakota County received a total of eight proposals, of which three were requested to provide online demonstrations of the software; and
WHEREAS, a panel consisting of Dakota County staff members viewed and scored the demonstrations using evaluation criteria developed by the panel as well as the Information Technology (IT) Department; and
WHEREAS, IT determined that the cloud software, Arize EHR Enterprise, Software as a Service (SaaS) by Cantata Health Solutions LLC is best suited to meet Social Service’s needs; and
WHEREAS, Cantata Health Solutions LLC shall furnish the necessary software, equipment, and resources for project management, configuration, installation, software modification, system integrations, documentation, training, and software maintenance and support to provide a complete solution for Dakota County.
NOW, THEREFORE, BE IT RESOLVED, That the Dakota County Board of Commissioners hereby authorizes the Community Services Director to execute a contract with Cantata Health Solutions LLC effective January 1, 2025 through December 31, 2029, in an amount not to exceed $365,000; and
BE IT FURTHER RESOLVED, That the Community Services Director is hereby authorized to amend said contract, consistent with the amount budgeted, to alter the contract amount and the contract term up to one year after initial expiration date, consistent with County contracting policies, subject to approval by the County Attorney’s Office as to form; and
BE IT FURTHER RESOLVED, That the contract shall contain a provision that allows the County to immediately terminate the contract in the event sufficient funds from county, state, or federal sources are not appropriated at a level sufficient to allow payment of the amount due.
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