DEPARTMENT: Parks, Facilities, and Fleet Management
FILE TYPE: Consent Action
TITLE
title
Authorization To Execute Contract With Interstate Power Systems, Inc. For Countywide Generator Preventative Maintenance Services
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PURPOSE/ACTION REQUESTED
Award quote and authorize execution of a contract with Interstate Power Systems Inc. for countywide generator preventative maintenance and service work for Dakota County Facilities Management.
SUMMARY
Facilities Management contracts for monthly and quarterly preventative maintenance inspection services on the County’s 15 standby generators located throughout the county. These services also will include scheduled full service inspections, coolant replacement, load banks, and battery replacement when required.
Facilities Management prepared and released a Request for Quotes on December 11th, 2023, for countywide generator preventative maintenance services. Four vendors provided quotes. Submitted quotes were received as follows.
Contractor Total Quote
Interstate Power Systems $113,559.25
Titan Energy Systems $120,394.00
Cummins $166,113.72
Ziegler CAT Power Systems $180,700.00
The lowest responsible quote was submitted by Interstate Power Systems for $113,559.25
RECOMMENDATION
recommendation
Facilities Management staff recommends awarding the quote and authorizing execution of a contract to Interstate Power Systems, Inc. for $113,559.00.
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EXPLANATION OF FISCAL/FTE IMPACTS
Sufficient funds are included in the Adopted 2024 Facilities Management operating budget for generator maintenance services. It is anticipated that similar amounts will be included in subsequent years.
☐ None ☒ Current budget ☐ Other
☐ Amendment Requested ☐ New FTE(s) requested
RESOLUTION
body
WHEREAS, Facilities Management contracts for monthly and quarterly preventative maintenance inspection services on the County’s 15 standby generators located throughout the county; and
WHEREAS, these services also will include scheduled full service inspections, coolant replacement, load banks, and battery replacement when required; and
WHEREAS, Facilities Management prepared and released a Request for Quotes on December 11, 2023, for countywide generator preventative maintenance services; and
WHEREAS, pursuant to advertisement, four qualified quotes for countywide generator preventative maintenance services for Dakota County facilities were received on December 22, 2023; and
WHEREAS, Interstate Power Systems, Inc., submitted the lowest responsive and responsible quote for $113,559.00 for countywide generator preventative maintenance services; and
WHEREAS, funds for countywide generator preventative maintenance services are included in the Adopted 2024 Facilities Management operating budget.
NOW, THEREFORE, BE IT RESOLVED, That the Dakota County Board of Commissioners hereby authorizes the Parks, Facilities, and Fleet Management Director to execute a contract with Interstate Power Systems, Inc. for countywide generator preventative maintenance services for the period of January 1, 2024, through December 31, 2024, for $113,559.00 subject to available funding and approval by the County Attorney’s Office as to form.
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PREVIOUS BOARD ACTION
None.
ATTACHMENTS
None.
BOARD GOALS
☐ A Great Place to Live ☐ A Healthy Environment
☐ A Successful Place for Business and Jobs ☒ Excellence in Public Service
CONTACT
Department Head: Taud Hoopingarner
Author: Mike Lexvold