DEPARTMENT: Transportation
FILE TYPE: Consent Action
TITLE
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Authorization To Amend Contract With Asphalt Surface Technologies Corporation, dba ASTECH Corp., For 2025 Highway Pavement Preservation Projects And Amend Transportation Capital Improvement Program Budget, County Project 98-52
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PURPOSE/ACTION REQUESTED
Authorize execution of an amendment to the contract with Asphalt Surface Technologies Corporation, dba ASTECH Corp, for County Project 98-52 for crack sealing and amend the adopted 2025 Transportation Capital Improvement Program (CIP) budget.
SUMMARY
To provide a safe and efficient transportation system throughout the County, Dakota County undertakes pavement preservation projects on an annual basis to maximize pavement life and minimize pavement life cycle costs. The Transportation Department utilizes a pavement management program to identify pavement segments and the most appropriate pavement preservation treatments on an annual basis.
ASTECH Corp. has contracted to perform the crack sealing in 2025. The number of cracks needing sealing exceeded the County’s original quantity, and this has increased the cost of the project.
The original contract amount is $334,392.00. The final cost for actual work is $575,304.00. The difference between the original contract and the final cost is $240,912.00.
To calculate the cost of the project, staff looks at what a representative section of the road and measures those cracks. By extrapolating that section to the entire length of the road, the final quantity is calculated. This process takes place in the fall before the construction year. If the winter is exceptionally cold or if there are several freeze/thaw events, the number and size of cracks can increase which results in extra work and increased costs.
RECOMMENDATION
recommendation
Staff recommends authorizing the execution of an amendment to the contract with ASTECH Corp. in the amount of $240,912.00 and authorizing a budget amendment in the amount of $240,912.00.
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EXPLANATION OF FISCAL/FTE IMPACTS
The adopted 2025 Transportation CIP Budget included $8,200,000 for Paved Highway Surfaces. A budget amendment to move $240,912 from the Bituminous Set Aside to the Crack Seal project, County Project 98-52, is required. Sufficient funds exist in the 2025 set-aside for the budget amendment.
☐ None ☐ Current budget ☐ Other
☒ Amendment Requested ☐ New FTE(s) requested
RESOLUTION
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WHEREAS, to promote a safe and efficient transportation system throughout the County, Dakota County undertakes an annual pavement preservation program; and
WHEREAS, crack sealing is utilized as part of the pavement preservation program to extend the life of the pavement; and
WHEREAS, by Resolution No. 25-053 (March 6, 2025), the County Manager approved via memo a construction contract with Asphalt Surface Technologies Corporation, dba ASTECH Corp., in the amount of $334,392.00, based on their low bid; and
WHEREAS, quantities increased resulting in construction costs increases of $240,912.00; and
WHEREAS, the increase in costs was based on the number and length of actual cracks needing sealing versus the estimated quantity in the contract; and
WHEREAS, staff recommends authorizing a contract amendment with ASTECH Corp., in the amount of $240,912 and authorizing a budget amendment in the amount of $240,912 for additional contract costs on County Project 98-52, subject to approval by the County Attorney’s Office as to form.
NOW, THEREFORE, BE IT RESOLVED, That the Dakota County Board of Commissioners hereby authorizes the Transportation Director to execute a contract amendment with Asphalt Surface Technologies Corporation, dba ASTECH Corp., in the amount of $240,912; and
BE IT FURTHER RESOLVED, That the approved 2025 Transportation Capital Improvement Budget is hereby amended as follows:
Expense
2025 Pavement Highway Surface Set-Aside ($240,912)
County Project 98-52 $240,912
Total Expense $0
Revenue
2025 Pavement Highway Surface Set-Aside (TAA) ($240,912)
County Project 98-52 (TAA) $240,912
Total Revenue $0
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PREVIOUS BOARD ACTION
25-053; 03/06/25
ATTACHMENTS
Attachment: Crack Seal Location Map
BOARD GOALS
☐ Thriving People ☐ A Healthy Environment with Quality Natural Resources
☒ A Successful Place for Business and Jobs ☐ Excellence in Public Service
CONTACT
Department Head: Erin Laberee
Author: Jeannine Briol