DEPARTMENT: Parks, Facilities, and Fleet Management
FILE TYPE: Consent Action
TITLE
title
Authorization To Execute License Agreement With Avivo For Office Space At Northern Service Center
end
PURPOSE/ACTION REQUESTED
Authorize execution of license agreement with Avivo for office space located at the Northern Service Center.
SUMMARY
Space related to the Career Force Center is currently used by the following agencies at the Northern Service Center:
• The State of Minnesota Department of Employment and Economic Development (DEED)
• HIRED
• Avivo, formerly Resource Inc.
Avivo is one of the two private non-profit agencies that contract with Dakota County to provide employment and training services to persons eligible for the Workforce Investment Act, State and Federal dislocated worker programs and the Minnesota Family Investment Program (MFIP) in Dakota County. Since these two agencies coordinate service delivery with the County and State of Minnesota, these agencies require office space in the Northern Service Center.
Avivo has used space in the Northern Service center since 2007. The most recent agreement expires on December 31, 2022.
Staff recently completed negotiations with Avivo for a three-year license for the use of approximately 3,159 square feet of office space in the Northern Service Center through December 31, 2025 (see Attachment: License Draft). This license has two automatic one-year extensions should both the County and Avivo agree to the extensions.
The 2023 license rates are $23.12 per square foot annually, with a one-and-one-half percent increase each year over the prior year. Rates are consistent with comparable County space.
RECOMMENDATION
recommendation
Staff recommends that the County Board authorize execution of the license agreement with Avivo for approximately 3,159 square feet of office space located in the Dakota County Northern Service Center in West St. Paul, Minnesota.
end
EXPLANATION OF FISCAL/FTE IMPACTS
The revenue from this license is included in the 2023 County Manager’s Recommended Budget. The increases for 2024 and beyond will be included in the 2024 County Manager’s Recommended Budget. The rental income will cover the costs of cleaning, maintenance, phones/telecommunications, and utilities.
☐ None ☒ Current budget ☐ Other
☐ Amendment Requested ☐ New FTE(s) requested
RESOLUTION
body
WHEREAS, the Dakota County Board of Commissioners must approve all leases and license agreements; and
WHEREAS, two private non-profit agencies (Avivo and HIRED) and the State of Minnesota Department of Employment and Economic Development use space in the Northern Service Center to provide Workforce Center and related services; and
WHEREAS, Avivo has used space in the Northern Service Center since 2007; and
WHEREAS, Avivo desires to use space and execute a license agreement to do so; and
WHEREAS, staff from Facilities Management, the County Attorney’s Office, and Avivo have agreed to license terms for the space use in accordance with the attached agreement; and
WHEREAS, the 2023 license rates are $23.12 per square foot annually with a one-and-one-half percent increase each year over the prior year, consistent with comparable County space; and
WHEREAS, the license rates cover costs associated with the cleaning, maintenance, phones/telecommunications, and utilities within the space.
NOW, THEREFORE, BE IT RESOLVED, That the Dakota County Board of Commissioners hereby authorizes the Parks, Facilities, and Fleet Management Director to execute a License Agreement with Avivo for approximately 3,159 rentable square feet of office space located at the Northern Service Center in West St. Paul, Minnesota, substantially as presented, for the period from January 1, 2023 through December 31, 2025, with the option of two one-year extensions, subject to approval of the County Attorney’s Office as to form.
end
PREVIOUS BOARD ACTION
None.
ATTACHMENTS
Attachment: License Agreement Draft
BOARD GOALS
☐ A Great Place to Live ☐ A Healthy Environment
☐ A Successful Place for Business and Jobs ☒ Excellence in Public Service
PUBLIC ENGAGEMENT LEVEL
☐ Inform and Listen ☐ Discuss ☐ Involve ☒ N/A
CONTACT
Department Head: Taud Hoopingarner
Author: Mike Lexvold