DEPARTMENT: Environmental Resources
FILE TYPE: Consent Action
TITLE
title
Authorization To Execute Contract With Allied Waste Services Of North America, LLC dba Republic Services Inc. For Recycling And Mixed Municipal Solid Waste Management Services At The Recycling Zone
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PURPOSE/ACTION REQUESTED
Authorize execution of a contract with Allied Waste Services of North America, LLC, dba Republic Services Inc. (Republic) for recycling and Mixed Municipal Solid Waste (MMSW) management services at the Dakota County Recycling Zone (The Recycling Zone).
SUMMARY
Background: Gopher Resource, LLC, (Gopher) has historically contracted with Republic for recycling and Mixed Municipal Solid Waste (MMSW) management services at The Recycling Zone. Dakota County then reimburses Gopher for these costs.
This new contract with Republic will both reduce the costs of these services and provide the County with more direct oversight of the contractor. In the future, this contract will be amended to include the Recycling Zone Plus.
Request for Proposals: A request for proposals was issued on June 2, 2025, and posted on the Dakota County website. Three proposals were received by the June 16, 2025, deadline. The proposals were reviewed by staff for completeness; expressed understanding of the objectives and scope of the project; vendor qualifications, experience, and demonstrated performance for a service of a similar type, size, and complexity; and proposed fees and cost reductions for resource management services.
Proposed Contract Terms: Proposed terms for The Recycling Zone services include:
• Collection, processing, and marketing of cardboard/mixed paper recyclables and mixed container recyclables.
• Collection and management of MMSW to an appropriate permitted facility in compliance with Dakota County Solid Waste Ordinance 110.
• Providing, maintaining, and managing dumpsters, a compactor box, and other equipment as required.
The contract term is from September 1, 2025, to August 31, 2028, with a two-year extension option and termination without cause upon 90 days’ notice.
Contract Costs: Service costs are based on container size and type, number of pickups monthly, disposal costs, recycling commodity charges/reimbursements, and transportation costs. The contract costs will not exceed $50,000 annually and are included in the household hazardous waste annual budget.
RECOMMENDATION
recommendation
Staff recommends executing a three-year contract with Republic from September 1, 2025, to August 31, 2028, with a two-year extension option, for MMSW and recycling services.
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EXPLANATION OF FISCAL/FTE IMPACTS
The Environmental Resources Department budget includes funds to operate the household hazardous waste program, including funds for MMSW and recycling management, with a Direct Program Expense budget of $2,576,000.
☐ None ☒ Current budget ☐ Other
☐ Amendment Requested ☐ New FTE(s) requested
RESOLUTION
body
WHEREAS, by Resolution No. 18-493 (September 18, 2018), the Dakota County Board of Commissioners approved the 2018 - 2038 Dakota County Solid Waste Master Plan (Master Plan); and
WHEREAS, as part of the Master Plan, the Dakota County Board of Commissioners encourages residents and businesses to properly manage hazardous wastes and recyclables; and
WHEREAS, collected recyclables and generated mixed municipal solid waste from operations require comprehensive transportation and management services; and
WHEREAS, the current contract for recycling and mixed municipal solid waste management services at The Recycling Zone is held by Gopher Resource, LLC; and
WHEREAS, Dakota County will now oversee all contracted operations, including direct oversight of all waste management contractors encompassing mixed municipal solid waste, recycling, scrap metal, hazardous waste, and problem materials; and
WHEREAS, future programming includes the Recycling Zone Plus, and it is anticipated that this contract would be amended to include this facility; and
WHEREAS, Dakota County staff issued a request for proposals on June 2, 2025, seeking a vendor to provide comprehensive recycling and solid waste hauling services at The Recycling Zone; and
WHEREAS, three potential vendors submitted proposals, which were evaluated by staff; and
WHEREAS, Dakota County requests services for a three-year contract term, with a two-year extension option; and
WHEREAS, Allied Waste Services of North America, LLC, dba Republic Services Inc. (Republic), currently provides recycling and mixed municipal solid waste management services at The Recycling Zone, has a demonstrated excellent service record, and provided the lowest cost bid; and
WHEREAS, the $50,000 annual contract cost is included in the household hazardous waste annual budget; and
WHEREAS, staff recommends execution of a contract with Republic for recycling and mixed municipal solid waste management services at The Recycling Zone.
NOW, THEREFORE, BE IT RESOLVED, That the Dakota County Board of Commissioners hereby authorizes the Environmental Resources Director to execute a contract with Allied Waste Services of North America, LLC, dba Republic Services Inc. for a term from September 1, 2025, to August 31, 2028, with a two-year extension option, in an amount not to exceed $50,000 annually, subject to approval by the County Attorney’s Office as to form and subject to approval by the County’s Risk and Homeland Security Manager.
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PREVIOUS BOARD ACTION
18-493; 9/18/18
ATTACHMENTS
None.
BOARD GOALS
☐ Thriving People ☒ A Healthy Environment with Quality Natural Resources
☐ A Successful Place for Business and Jobs ☐ Excellence in Public Service
CONTACT
Department Head: Nikki Stewart
Author: Dave Magnuson