DEPARTMENT: Parks, Facilities, and Fleet Management
FILE TYPE: Consent Action
TITLE
title
Authorization To Award Bid And To Execute Contract With GV Builders, Inc. For Farmington Highway Shop Salt Storage Building Repair Project
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PURPOSE/ACTION REQUESTED
Authorize the execution of a contract with GV Builders, Inc. to complete repairs to the Highway Shop Salt Storage Building in Farmington, MN.
SUMMARY
Facilities Management staff inspects all roofs on an annual basis to determine the need for repairs, assess remaining roof life expectancy, and extend the service life of each roof to the greatest extent feasible. The summer inspection in 2023 showed no significant damage to the Farmington Highway Shop Salt Storage Facility. In early December of 2023, staff was notified that there was a significant hole in the upper roof section. Staff engaged one of the County’s contracted roofing vendors, who stated they were not able to perform any repairs until a full structural assessment could be completed. Staff then contracted with BKV Group to perform a structural assessment, develop design drawings to address the damaged structure, and repair the roof to extend the life of the facility another estimated three to five years.
Bid documents were prepared by staff with the professional design support of BKV Architectural Group. The project was formally advertised, and two competitive bids were received on June 20, 2024. Those two contractor’s bids are as follows:
Contractor Name Total Contract
GV Builders, Inc. $124,800
Exteriors by Highmark $171,536
RECOMMENDATION
recommendation
Staff recommends, after reviewing the qualifications of the low bidder, award to GV Builders, Inc. as the lowest responsive and responsible bidder in an amount not to exceed $124,800.
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EXPLANATION OF FISCAL/FTE IMPACTS
The Adopted 2024 Facilities CIP Budget includes the annual Roof Replacement Program. Sufficient funds are available in that program for this critical work.
☐ None ☒ Current budget ☐ Other
☐ Amendment Requested ☐ New FTE(s) requested
RESOLUTION
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WHEREAS, Facilities Management staff inspects all roofs on an annual basis to determine the need for repairs, assess remaining roof life expectancy, and extend the service life of each roof to the greatest extent feasible; and
WHEREAS, the summer inspection in 2023 showed no significant damage to the Farmington Highway Shop Salt Storage Facility; and
WHEREAS, in early December of 2023, staff was notified that there was a significant hole in the upper roof section; and
WHEREAS, staff engaged one of the County’s contracted roofing vendors, who stated they were not able to perform any repairs until a full structural assessment could be completed; and
WHEREAS, staff then contracted with BKV Group to perform a structural assessment, develop design drawings to address the damaged structure, and repair the roof to extend the life of the facility another estimated three to five years; and
WHEREAS, bid documents were prepared by staff with the professional design support of BKV Architectural Group; and
WHEREAS, GV Builders, Inc., has submitted the low bid of $124,800; and
WHEREAS, staff has reviewed the qualifications of the bidder and recommends award to GV Builders, Inc. as the lowest responsive and responsible bidder in an amount not to exceed $124,800 for the Farmington Highway Shop Salt Storage Facility Structure and Roof Repair Project; and
WHEREAS, funding for the project is available in the 2024 Adopted Facilities Capital Improvement Program.
NOW, THEREFORE, BE IT RESOLVED, That the Dakota County Board of Commissioners hereby authorizes the Facilities Management Director to execute a contract for the Farmington Highway Shop Salt Storage Facility Structure and Roof Repair Project with GV Builders, Inc. 21160 Stoneridge Court, Lakeville, MN 55044, in an amount not to exceed $124,800, subject to approval by the County Attorney’s office as to form.
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PREVIOUS BOARD ACTION
None.
ATTACHMENTS
None.
BOARD GOALS
☐ A Great Place to Live ☐ A Healthy Environment
☐ A Successful Place for Business and Jobs ☒ Excellence in Public Service
CONTACT
Department Head: Mike Lexvold
Author: Mike Lexvold