DEPARTMENT: Transportation
FILE TYPE: Consent Action
TITLE
title
Authorization To Execute Contract With Stonebrooke Engineering, Inc., For Americans With Disabilities Act-Compliant Pedestrian Ramp Design Services For County Wide 2026 Preservation Of Paved Highway Surfaces Projects
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PURPOSE/ACTION REQUESTED
Authorize execution of a contract with Stonebrooke Engineering, Inc., for Americans with Disabilities Act-Compliant Pedestrian Ramp Design Services for 2026 Preservation of Paved Highway Surfaces Projects (Attachment: Project Location Map).
SUMMARY
To provide a safe and efficient transportation system, Dakota County is proceeding with the 2026 preservation of paved highway surface projects. The 2026 preservation work includes pavement mill and overlay of County roadways, replacement of pedestrian curb ramps at intersections to meet the requirements of the Americans with Disabilities Act (ADA), application of pavement markings, and necessary repairs to the roadways and city utilities.
According to the Dakota County Americans with Disabilities Act Transition Plan (December 2024), “The County incorporates the most current ADA guidance to the maximum extent feasible, in accordance with applicable rules and regulations for maintenance projects”. The highway preservation package is considered both maintenance and an alteration to the roadway, which provides a good opportunity to address any deficiencies of the pedestrian ramps.
It is estimated that 275 pedestrian ramps are adjacent to the projects currently included in the 2026 preservation of paved highway surface project package. Each of these ramps must be evaluated for compliance with the technical requirements of the ADA in regard to pedestrian facilities.
Due to this high number of ramps that need evaluation under the 2026 package, the Dakota County Transportation’s Design Group needs consultant assistance to complete the work and keep within the project schedule. The consultant will be tasked with field inspection and evaluation of the pedestrian ramps, as well as design and plans production for non-compliant ramps. The plans developed by the consultant will be included with the rest of the plans of the preservation package (developed by County staff).
Dakota County issued a Request for Proposal for the Design Services of ADA-Compliant Pedestrian Ramps on July 21, 2025, to four consultants. Two proposals were received on or before August 1, 2025, and were evaluated by County staff representing a range of engineering design and project management experience. The Stonebrooke team was selected as the preferred professional engineering consultant based on the following criteria: project understanding, project approach, team expertise, quality control, performance on similar projects, and best-value cost. The consultants submitted cost proposals as follows:
Consultant Engineering Cost Cost/Hour
Stonebrooke Engineering, Inc. $157,091 $122.30
WSB Consultants $364,425 $148.44
The proposals were evaluated to determine whether the work plan, hours, and rate structure were sufficient and reasonable to successfully complete the final design and related work. The proposal from Stonebrooke Engineering, Inc. provided the most responsive and complete work plan, including the hours needed to successfully complete work. More documentation of the proposal process, review team, evaluation criteria, and results, and cost evaluation is included (Attachment: Consultant Evaluation Summary).
RECOMMENDATION
recommendation
County staff recommends execution of a contract with Stonebrooke Engineering, Inc. for professional design services for 2026 Preservation of Paved Highway Surfaces Projects for actual costs not to exceed $157,091.
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EXPLANATION OF FISCAL/FTE IMPACTS
The adopted 2025 Transportation Capital Improvement Program Budget includes $4,500,000 for Preservation of Paved Highway Surface Projects from the Transportation Advancement Account. There is currently $1,883,995 remaining in the budget after other approved project expenditures. Sufficient funds are available for this contract. The cost share for the project is 100 percent County.
☐ None ☒ Current budget ☐ Other
☐ Amendment Requested ☐ New FTE(s) requested
RESOLUTION
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WHEREAS, to provide a safe and efficient transportation system, Dakota County is proceeding with the 2025 Preservation of Paved Highway Surfaces; and
WHEREAS, due to staff capacity, a consultant is needed to complete the Americans with Disabilities Act-compliant pedestrian ramp design tasks within the project schedule; and
WHEREAS, County staff sent a Request for Proposal to four qualified professional consultants for the necessary pedestrian ramp design scope; and
WHEREAS, two proposals were received and evaluated by County staff; and
WHEREAS, the proposal from Stonebrooke Engineering, Inc. was determined to best meet the proposal scoring criteria as shown in the Request for Proposals; and
WHEREAS, the adopted 2025 Transportation Capital Improvement Program Budget includes $1,883,995 remaining for Preservation of Paved Highway Surface Projects; and
WHEREAS, staff recommends entering into a consultant contract with Stonebrooke Engineering, Inc. for a total contract amount of $157,091.
NOW, THEREFORE, BE IT RESOLVED, That the Dakota County Board of Commissioners hereby authorizes the Physical Development Director to execute a contract with Stonebrooke Engineering, Inc. to perform Americans with Disabilities Act-compliant pedestrian ramp design services for 2026 Preservation of Paved Highway Surfaces in an amount not to exceed $157,091 subject to approval by the County Attorney’s Office as to form.
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PREVIOUS BOARD ACTION
None.
ATTACHMENTS
Attachment: Project Location Map
Attachment: Consultant Evaluation Summary
BOARD GOALS
☐ Thriving People ☐ A Healthy Environment with Quality Natural Resources
☒ A Successful Place for Business and Jobs ☐ Excellence in Public Service
CONTACT
Department Head: Erin Laberee
Author: Kevin Krech