DEPARTMENT: Transportation
FILE TYPE: Consent Action
TITLE
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Authorization To Execute First Contract Amendment With WSB LLC, Amend 2024 Transportation Capital Improvement Program Budget, And Execute Joint Powers Agreements With City Of Apple Valley For County State Aid Highway 42 Federal Mill And Overlay In Apple Valley, County Project 42-172
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RESOLUTION
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WHEREAS, Dakota County is proceeding with County Project (CP) 42-172, the County State Aid Highway (CSAH) 42 federal mill and overlay, Americans with Disabilities Act (ADA) improvements, and signal replacement project in the city of Apple Valley; and
WHEREAS, the purpose and need for the project is to preserve the paved highway surface and improve safety, multi-modal mobility, and traffic operations on CSAH 42; and
WHEREAS, the 2024 Transportation Capital Improvement Program (CIP) Adopted Budget includes $450,000 for CP 42-172; and
WHEREAS, by Resolution No. 23-602 (December 19, 2023), the Dakota County Board of Commissioners authorized the execution of a design services contract with WSB LLC to perform preliminary and final design engineering consulting services for a total contract amount of $352,535; and
WHEREAS, CP 42-172 is being split into two phases. Phase I, CP 42-172, will contain the ADA improvements, mill and overlay, and extension of west-bound right turn lane at Cedar Avenue and left turn lane Garrett Avenue, and Phase II, CP 42-177, will consist of the signal systems at Garrett Avenue and Garrett Avenue improvements and a signal system at Pilot Knob Road (CSAH 31); and
WHEREAS, the cost of the additional out-of-scope and unforeseen work tasks and professional services to be performed by WSB LLC is $31,200 for CP 42-172 and $120,000 for CP 42-177 for a new contract amount not to exceed $513,735 to complete the final design, right-of-way acquisition, and environmental review for CP 42-172 and CP 42-177; and
WHEREAS, the 2024 Transportation CIP Adopted Budget requires an amendment to proceed with the first contract amendment for CP 42-172; and
WHEREAS, the 2024 Transportation CIP Adopted Budget requires an amendment to split the CP 42-172 and create a new project CP 42-177 budget; and
WHEREAS, staff recommends authorization to execute joint powers agreements with the City of Apple Valley to define construction, maintenance operation responsibilities for CP 42-172 and for CP 42-177; and
WHEREAS, engineering, right of way, and construction costs will be shared between Dakota County and the City of Apple Valley in accordance with the adopted County policy; and
WHEREAS, the County Engineer recommends executing the first contract amendment with WSB LLC; and
WHEREAS, the County Engineer recommends amending the 2024 Transportation CIP budget; and
WHEREAS, the County Engineer recommends executing joint powers agreements with the City of Apple Valley.
NOW, THEREFORE, BE IT RESOLVED, That the Dakota County Board of Commissioners hereby authorizes the Physical Development Director to amend the contract value of $352,535 with WSB LLC, to add an amount of $161,200 for a total contract amount not to exceed $513,735, including reimbursables, and execute joint powers agreements with the City of Apple Valley subject to approval by the County Attorney’s Office as to form; and
BE IT FURTHER RESOLVED, That the 2024 Transportation Capital Improvement Program Adopted Budget is hereby amended as follow:
Expense
County Project 42-172 $41,200
County Project 42-177 $120,000
Total Expense $161,200
Revenue
City of Apple Valley County Project 42-172 $10,000
City of Apple Valley County Project 42-177 $60,000
Transportation Fund Balance County Project 42-172 $31,200
Transportation Fund Balance County Project 42-177 $60,000
Total Revenue $161,200
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