DEPARTMENT: Parks
FILE TYPE: Consent Action
TITLE
title
Authorization To Execute Contract With SRF Consulting Group, Inc., For North Creek Greenway Construction Administration Services And Amend The Parks CIP And Sales And Use Tax Capital Improvement Program 2025 Budgets For North Creek Greenway, Lakeville And Farmington Gap Project, In Cities Of Lakeville And Farmington, County Project P00146
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PURPOSE/ACTION REQUESTED
Authorize a new contract with the SRF Consulting Group, Inc. (SRF) to replace expired contract (C0034690.1), which proposes additional construction administration services for County Project (CP) P00146.
SUMMARY
To provide a safe and efficient greenway system, Dakota County is proceeding with CP P00146. County Project P00146 is the construction of a 2.2 mile segment of the North Creek Greenway in Lakeville and Farmington, including new and reconstructed multi-use trail and two new trail bridges over North Creek and adjacent tributaries and wetlands (Attachment: Project Location Map).
By Resolution No. 21-523 (November 2, 2021), the County Board authorized the execution of a contract with SRF for design services for CP P00146.
By Resolution No. 22-562 (December 13, 2022), the County Board authorized the execution of a contract amendment with SRF for additional funding to complete out-of-scope final design, right of way, and construction administration services work.
Contract amendment one had an expiration date of December 31, 2023, and due to staff changes and oversight the contract was inadvertently allowed to expire while scope and work required of SRF was still required to complete the CP P00146 construction project.
Contract amendment two is requested to update this error. In addition, the original contract assumed construction to begin in June of 2023, with substantial completion October 2023, and final completion by August 2024. The project had delays and ended up starting in September 2023, with substantial completion of 2024. As construction progressed in 2024, the project encountered several unforeseen challenges and additional construction administration service scope. These factors, primarily stemming from field conditions and some design discrepancies, required additional time, resources, and construction administration expertise to address, and will drag out final completion until spring of 2025.
Staff also requested SRF to prepare a landscaping construction plan that was originally planned for this project but later pulled once federal funds were allocated. This proposed plan is utilizing portions of the larger trail construction plan set that was pulled from the final construction plans as to avoid holding the prime contractor liable for a two-year plant warranty period. A separate landscape plan will allow for a landscaping construction contract to be awarded in 2025 using local funds and specialty landscaping contractors.
RECOMMENDATION
recommendation
Staff recommends the execution of a new contract with SRF in the amount of $35,393, which includes a 5 percent contingency, increasing the total amount of the contracted work, including the original contracted amount of $775,969.61, to $811,362.61.
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EXPLANATION OF FISCAL/FTE IMPACTS
The 2025 Parks Capital Improvement Program Budget includes $3,993,856.11 for design and construction of P00146. A budget amendment using Sales and Use Tax funding in the amount of $35,393 is requested to add additional funds to the project budget for additional construction administration services.
☐ None ☐ Current budget ☐ Other
☒ Amendment Requested ☐ New FTE(s) requested
RESOLUTION
body
WHEREAS, to provide a safe and efficient greenway system, Dakota County is proceeding with County Project (CP) P00146, North Creek Greenway in Lakeville and Farmington; and
WHEREAS, CP P00146 is the final design and construction of the North Creek Greenway from 173rd Street East in Lakeville and 189th Street East in Farmington; and
WHEREAS, the County is the lead agency for the project; and
WHEREAS, by Resolution No. 21-523 (November 2, 2021), the County Board authorized a contract with SRF Consulting Services, Inc. (SRF) for final design of CP P00146; and
WHEREAS, by Resolution No. 22-562 (December 13, 2022), the County Board authorized the execution of a contract amendment with SRF for additional funding to complete out-of-scope final design, right of way, and construction administration services work; and
WHEREAS, additional funding in the amount of $35,393 is needed for SRF to complete the additional construction services work; and
WHEREAS, staff recommends executing a new contract with SRF to include additional construction management, testing, survey, as-built, and inspection services; and
WHEREAS, the Transportation Sales and Use Tax has sufficient funds for the contract amendment.
NOW, THEREFORE, BE IT RESOLVED, That the Dakota County Board of Commissioners authorizes the Physical Development Director to amend the contract with SRF Consulting Services, Inc., to perform construction management, testing, survey, and inspection services for County Project P00146 in an amount not to exceed $35,393, which includes a five percent contingency, resulting in a total amended contract amount not to exceed $811,362.61, including reimbursable items, subject to approval by the County Attorney’s Office as to form; and
BE IT FURTHER RESOLVED, That the 2025 Parks Capital Improvement Program Budget is hereby amended as follows:
Expense
North Creek Greenway - Lakeville/Farmington Gap (P00146) $35,393
Total Expense $35,393
Revenue
Use of Sales and Use Tax $35,393
Total Revenue $35,393
; and
BE IT FURTHER RESOLVED, That the 2025 Sales and Use Tax Budget is hereby amended as follows:
Expense
Transfer to P00146 ($35,393)
Total Expense ($35,393)
Revenue
Use of Sales and Use Tax ($35,393)
Total Revenue ($35,393)
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PREVIOUS BOARD ACTION
21-292; 6/8/21
21-523; 11/2/21
22-562; 12/13/22
23-326; 7/18/23
ATTACHMENTS
Attachment: Project Location Map
Attachment: Amendment Memorandum
BOARD GOALS
☒ A Great Place to Live ☐ A Healthy Environment
☐ A Successful Place for Business and Jobs ☐ Excellence in Public Service
CONTACT
Department Head: Niki Geisler
Author: Tony Wotzka