DEPARTMENT: Information Technology
FILE TYPE: Regular Action
TITLE
title
Authorization To Execute Metropolitan Council Contract With Dakota County For Geospatial Data Formatting To Continue Dakota County Participation In MetroGIS
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PURPOSE/ACTION REQUESTED
Authorize the Deputy County Manager to execute a contract with the Metropolitan Council for Geospatial Data Formatting to continue Dakota County’s participation in the MetroGIS collaborative.
SUMMARY
Along with the other six metropolitan area counties, Dakota County entered into a formal agreement with the Metropolitan Council in 1996 forming MetroGIS (Resolution No. 96-783). The current agreement (Resolution No. 20-380), was due to expire on December 31, 2023, but was extended for two years and will expire on December 31, 2025.
A new agreement (Attachment) between the metropolitan area counties and the Metropolitan Council has been developed. The new agreement recognizes the importance of perpetuating a strong, productive and mutually beneficial relationship which highlights the shared responsibilities and the continued commitment in providing reliable, authoritative geospatial data to one another and the public in standardized formats that maximize its usefulness.
By Resolution No. 14-143 (March 25, 3014), a free and open geospatial data policy was adopted, along with similar resolutions by the other six metropolitan counties, a new era of collaborative geospatial work continues. The free and open geospatial data policy facilitates the positive result of greater data availability and continued work to standardize that data among data producers serves to magnify this benefit. This new agreement with the Metropolitan Council, and similar agreements by the other six metropolitan counties, affirms that continued collaborative work through participation in MetroGIS is beneficial to each entity’s internal needs and their collective interest.
The new agreement will commence on January 1, 2026, and expire on December 31, 2028, with options to extend the agreement for a single two-year term.
RECOMMENDATION
recommendation
Staff recommends that the Board authorize the Deputy County Manager to execute a contract with the Metropolitan Council for Geospatial Data Formatting to continue Dakota County’s participation in the MetroGIS collaborative.
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EXPLANATION OF FISCAL/FTE IMPACTS
The Metropolitan Council will provide $4,000 per year for the term of the agreement. These funds will be used to offset costs for converting geospatial data into agreed upon regional and state standards as per the terms, conditions and duration of the contract.
☐ None ☐ Current budget ☒ Other
☐ Amendment Requested ☐ New FTE(s) requested
RESOLUTION
body
WHEREAS, Minn. Stat. § 471.59 authorizes local governmental units to jointly or cooperatively exercise any power common to the contracting parties; and
WHEREAS, through the MetroGIS initiative, established in 1996, the seven metropolitan counties (hereafter “counties”), the Metropolitan Council (hereafter “Council”), and other interests have been working on regional and collaborative solutions to create, maintain, and distribute commonly needed geospatial (GIS) data; and
WHEREAS, in 1999, the MetroGIS Policy Board (hereafter “Board”) directed MetroGIS staff to develop a Business Plan to provide direction for future collaborations necessary to realize the MetroGIS vision; and
WHEREAS, the Metropolitan Council Board accepted a Business Plan for MetroGIS on June 14, 2000; and
WHEREAS, the Business Plan identified the need for the Council and the counties to collaborate to build regional GIS datasets for distribution to public sector stakeholders, such as state agencies, municipalities and watershed districts; and
WHEREAS, the counties subsequently entered into agreements with the Council to build regional GIS data sets; and
WHEREAS, in August 2020, the County entered into the current such agreement with the Council; and
WHEREAS, that agreement expires on December 31, 2025; and
WHEREAS, the new agreement shall commence on January 1, 2026, and remain in effect until December 31, 2028, with an option to be extended for a single, two-year term; and
WHEREAS, the County wishes to continue to participate in the MetroGIS collaborative; and
WHEREAS, under this agreement, the Metropolitan Council will provide $4,000 per year to help cover costs of performing tasks defined in the agreement.
NOW, THEREFORE, BE IT RESOLVED, That the Dakota County Board of Commissioners hereby authorizes the Deputy County Manager to execute the Metropolitan Council Contract with Dakota County for Geospatial Data Formatting, subject to approval by the County Attorney’s Office as to form; and
BE IT FURTHER RESOLVED, That $4,000 per year received from the Metropolitan Council under this agreement be deposited in the GIS Enterprise Fund.
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PREVIOUS BOARD ACTION
96-783; 12/3/96
99-640; 11/15/99
01-766; 12/18/01
04-439; 10/26/04
08-584; 12/16/08
11-593; 12/13/11
14-143; 3/25/14
16-389; 8/2/16
20-380; 8/18/20
ATTACHMENTS
Attachment: Dakota County MetroGIS_RegionalDataSharingAgreement_Contract_25I073.docx
Attachment: Presentation Slides
BOARD GOALS
☐ Thriving People ☐ A Healthy Environment with Quality Natural Resources
☐ A Successful Place for Business and Jobs ☒ Excellence in Public Service
CONTACT
Department Head: Tony Gomes
Author: Joe Sapletal