DEPARTMENT: Information Technology
FILE TYPE: Consent Action
TITLE
title
Authorization To Execute Contracts With Trafera, LLC And BayCom, Inc. For 2026 Replacement Computer Hardware
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RESOLUTION
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WHEREAS, the Information Technology Department annually replaces approximately one-quarter of the County’s computers to maintain reliable, supported equipment and avoid replacing a large portion of the County’s computer inventory at one time; and
WHEREAS, Dakota County participates in the Minnesota Cooperative Purchasing Venture (CPV), which allows the County to purchase goods through contracts established by the State of Minnesota; and
WHEREAS, use of these contracts provides competitively established pricing without requiring the County to conduct a separate competitive procurement process; and
WHEREAS, staff recommends the one-time purchase of replacement computer hardware from Trafera, LLC, pursuant to State Contract No. 286036 in a total amount not to exceed $1,028,538; and
WHEREAS, staff recommends the one-time purchase of replacement squad vehicle laptops from BayCom, Inc., pursuant to State Contract No. 240320, in a total amount not to exceed $31,614; and
WHEREAS, funding for this purchase is available in the 2026 Information Technology budget.
NOW, THEREFORE, BE IT RESOLVED, That the Dakota County Board of Commissioners hereby authorizes the Deputy County Manager to execute a contract with Trafera, LLC for the one-time purchase of replacement computer hardware pursuant to the applicable State of Minnesota contracts, in a total amount not to exceed $1,028,538, subject to approval by the County Attorney’s Office as to form; and
BE IT FURTHER RESOLVED, That the Dakota County Board of Commissioners hereby authorizes the Deputy County Manager to execute a contract with BayCom, Inc. for the one-time purchase of replacement squad vehicle laptops pursuant to the applicable State of Minnesota contracts, in a total amount not to exceed $31,614, subject to approval by the County Attorney’s Office as to form.
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BACKGROUND
Each year, the Information Technology (IT) Department replaces about one-quarter of the County’s computers as part of its four-year replacement cycle.
Dakota County purchases computers through the Minnesota Cooperative Purchasing Venture (CPV). Through CPV, the County buys Dell laptops, desktops, docking stations, and monitors from Trafera, LLC. (State Contract No. 286036) and Panasonic squad vehicle laptops from BayCom, Inc. (State Contract No. 240320).
RECOMMENDATION
recommendation
Staff recommends that the County Board authorize the Deputy County Manager to execute contracts with Trafera, LLC and BayCom, Inc. for the one-time purchase of replacement computer hardware through the State of Minnesota Cooperative Purchasing Venture in a total amount not to exceed $1,060,152.
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FINANCIAL AND STAFFING IMPACTS
The total cost of the proposed purchase will not exceed $1,060,152. Sufficient funding is included in the 2026 Information Technology budget.
|
Fund |
Department |
Program |
Funding Source |
Approved Budget |
|
General Fund |
Information Technology |
County Wide Technology |
Levy |
$1,486,850 |
PREVIOUS BOARD ACTION
25-390; 09/02/25
ATTACHMENTS
Attachment: Baycom Inc - RBA Contract Summary.pdf
Attachment: Trafera LLC - RBA Contract Summary.pdf
CONTACT
Department Director: Tony Gomes
Author: Sean Wasmund