DEPARTMENT: Parks, Facilities, and Fleet Management
FILE TYPE: Consent Action
TITLE
title
Authorization To Award And Execute Consultant Contract With KLJ Engineering LLC For Final Design Services For Vermillion Highlands Greenway In City Of Rosemount, Project #2000234
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PURPOSE/ACTION REQUESTED
Authorize execution of a contract with KLJ Engineering LLC for final design consulting services for a grade-separated crossing of County State Aid Highway (CSAH) 42 and greenway trail design for Vermillion Highlands Greenway (2000234) in the City of Rosemount.
SUMMARY
To provide a great place to live, Dakota County is proceeding with Vermillion Highlands Greenway (2000234) in the city of Rosemount. The project will include the development of 100 percent construction plans of a grade-separated crossing of CSAH 42 and Greenway and trail connections, including drainage, wayfinding, and landscaping plans.
By Resolution No. 21-497 (October 12, 2021), the County Board provided authorization to implement preliminary planning and design work for the Dakota County Greenway System. By Resolution No. 22-140 (March 22, 2022), the County Board provided authorization to execute contracts for professional design services for the Greenway Acceleration projects, which developed 30 percent design and structural feasibility reports for Lake Marion Greenway in Lakeville, Vermillion Highlands Greenway in Rosemount, and the Mendota-Lebanon Hills Greenway in Inver Grove Heights and Eagan. The Vermillion Highlands Greenway project (Attachment: Project Location Map) was selected to be advanced for final engineering to stay on pace with local residential, commercial, and institutional development occurring near the project area and to accommodate upcoming Dakota County transportation projects proposed in 2025 and 2026.
Scope of Work. The scope of work for will include final design phases, public involvement, agency coordination, data collection, environmental reviews, permits, approvals, surveys, greenway trail design, stormwater, and hydraulic design, geotechnical, right of way, and other required elements such as greenway wayfinding, amenities, nodes, landscaping, and construction administration.
Consultant Selection and Roles. Dakota County issued a Request for Proposal for the above-noted services to 11 consultant teams on February 9, 2024. One proposal was received and evaluated by County staff representing the Parks, Planning, and Transportation offices on February 26, 2024. KLJ Engineering LLC was selected as the preferred professional engineering consultants based on the following criteria: project understanding, project approach, public involvement, team expertise, quality control, performance on similar projects, and best-value cost. The costs and hours proposed were considered reasonable, and the total contract cost was within the range anticipated by staff.
The consultant submitted a cost proposal as follows:
Consultant Amount Hours Cost/Hour
KLJ Engineering LLC $344,091.70 2,007 $134.57
RECOMMENDATION
recommendation
Staff recommends execution of a contract with KLJ Engineering LLC for the professional design services for the Vermillion Highlands Greenway project (2000234) for actual costs not to exceed $378,500.87, including a 10% contingency.
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EXPLANATION OF FISCAL/FTE IMPACTS
The Adopted 2024 Parks Capital Improvement Program includes $423,365 for the Vermillion Highlands Greenway: Rosemount (CSAH 42 Underpass) Final Design project (2000234). Sufficient funds are available for this contract (Attachment: Financial Summary).
☐ None ☒ Current budget ☐ Other
☐ Amendment Requested ☐ New FTE(s) requested
RESOLUTION
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WHEREAS, to provide a great place to live, Dakota County is proceeding with Vermillion Highlands Greenway in Rosemount (2000234) for final design consulting services; and
WHEREAS, County staff sent a Request for Proposal to 11 qualified professional consultants; and
WHEREAS, one proposal was received and evaluated by County staff; and
WHEREAS, the proposal from KLJ Engineering LLC had the best-value costs for final design and provides all the services needed; and
WHEREAS, the 2024-2028 Parks Capital Improvement Program Budget includes $423,365 for final engineering consulting services for this project; and
WHEREAS, the County Parks, Facilities, and Fleet Management Director recommends execution of contract with KLJ Engineering LLC for engineering consulting services for the Vermillion Highlands Greenway project (2000234) for actual costs not to exceed $378,500.87.
NOW, THEREFORE, BE IT RESOLVED, That the Dakota County Board of Commissioners hereby authorizes the Physical Development Director to execute a contract with KLJ Engineering LLC, 1010 Dale St. N, Saint Paul, MN 55117, to perform final engineering design consulting services for the Vermillion Highlands Greenway project (2000234) in an amount not to exceed $378,500.87, which includes a 10 percent contingency, subject to approval by the County Attorney’s Office as to form.
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PREVIOUS BOARD ACTION
21-497; 10/12/21
22-140; 3/22/22
ATTACHMENTS
Attachment: Project Location Map
Attachment: Consultant Evaluation Summary
Attachment: Financial Summary
BOARD GOALS
☒ A Great Place to Live ☐ A Healthy Environment
☐ A Successful Place for Business and Jobs ☐ Excellence in Public Service
CONTACT
Department Head: Taud Hoopingarner
Author: Mike Adams