DEPARTMENT: Transportation
FILE TYPE: Consent Action
TITLE
title
Authorization To Execute Contract Amendment With KLJ Engineering, LLC, For Two Roundabouts On County State Aid Highway 86 (280th Street W), County Projects 86-43 And 86-44
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PURPOSE/ACTION REQUESTED
Authorize the execution of a contract amendment with KLJ Engineering, LLC for preliminary and final design engineering for CP 86-043 and CP 86-044.
SUMMARY
To provide a safe and efficient transportation system, Dakota County is proceeding with County Project (CP) 86-43 and CP 86-44 to construct rural single-lane roundabouts. County State Aid Highway (CSAH) 86 (280th Street W) is an undivided two-lane rural roadway that is designated as a Tier 2 truck route. This roadway provides a regional connection between Trunk Highway (TH) 52 and Interstate 35 in Scott County. County Projects 86-43 and 86-44 will reconstruct the two two-way stop-controlled (TWSC) intersections along CSAH 86 at TH 3 and TH 56 to rural single-lane roundabouts within the townships of Castle Rock, Waterford, Randolph, and Hampton. Construction is scheduled to occur in 2026.
The intersections are listed as priority County Highway/State Highway intersection locations in the adopted Dakota County 2040 Transportation Plan. In 2022, staff applied for and received Highway Safety Improvement Program (HSIP) federal dollars for the reconstruction of the deficient intersections.
By Resolution No. 24-304 (June 4, 2024), the Dakota County Board of Commissioners authorized a cost-share agreement with MnDOT for engineering design consulting services. Under this agreement, MnDOT will reimburse the County up to $300,000, based on submitted invoices for the scope of work. The Capital Improvement Program (CIP) budget reflects a 50/50 cost share between the County and MnDOT for these services. According to the executed contract (MnDOT contract number 1050146W02, County’s contract number C0035533.3), the State of Minnesota, through its Commissioner of Transportation, will cover 50% of the total design services costs, not exceeding $300,000.00.
By Resolution No. 24-024 (January 2, 2024), the Dakota County Board of Commissioners authorized the execution of a design services contract (DCA21201) with KLJ Engineering, LLC to perform preliminary and final design for the two roundabouts on CSAH 86 (280th Street W), CP 86-43 and CP 86-44 ($541,313.30, DCA21201).
The project scope and complexity have continued to evolve, requiring additional professional design services not included in the original scope of services. Staff requested that KLJ Engineering, LLC, provide a quote for the necessary out-of-scope tasks to be able to complete the design. The following out of initial scope tasks were added to the design contract or expanded from the initial engineering design contract services to meet the design and evolved scope needs. In addition, some credits were allocated for the tasks that were either running under budget or deemed unnecessary going forward with the intended design. KLJ Engineering, LLC’s proposed contract amendment is attached for fee breakdown and a detailed account of revisions to the project scope and services (Attachment: KLJ Engineering, LLC quote for Amendment No.1).
• Geotechnical evaluation ($25,197.80)
• Additional survey data ($10,902.00)
• Environmental documentation ($58,199.00)
• Extended consultant design services and agency coordination ($169,528.20)
• Credit - Video visualization ($7,192)
• Credit - Parcel sketches ($16,896)
• Credit - Funding opportunities/application support ($7,518)
The original contract amount is $541,313.30. Staff worked with KLJ Engineering, LLC, to include additional out-of-scope services at a negotiated cost of $232,221, resulting in a total contract value of $773,534.30 with the following split between CP 86-043 and CP 86-044:
• CP 86-043: $185,776.80
• CP 86-044: $ 46,444.20
The 2025 Transportation CIP Approved Budget has sufficient funds for the requested contract amendment.
RECOMMENDATION
recommendation
Staff recommends authorizing the contract amendment with KLJ Engineering, LLC for additional design services.
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EXPLANATION OF FISCAL/FTE IMPACTS
The 2025 Transportation Capital Improvement Program CIP Adopted Budget for CP 86-043 includes $700,000 for consultant services and land acquisition.
The 2025 Transportation CIP Adopted Budget for CP 86-044 includes $2,500,000 for consultant services and land acquisition.
A budget amendment is not necessary to proceed with the requested amendment of KLJ Engineering, LLC’s contract at a value not to exceed $773,534.30 to ensure a successful completion of project design with out-of-scope consultant design services contract for CP 86-043 and CP 86-044.
☐ None ☒ Current budget ☐ Other
☐ Amendment Requested ☐ New FTE(s) requested
RESOLUTION
body
WHEREAS, to provide a safe and efficient transportation system, Dakota County is proceeding with County Project (CP) 86-43 and CP 86-44; and
WHEREAS, CP 86-43 is the reconstruction of the intersection of County State Aid Highway (CSAH) 86 and Trunk Highway (TH 3) to a single-lane rural roundabout in Castle Rock and Waterford Townships; and
WHEREAS, CP 86-44 is the reconstruction of the intersection of CSAH 86 and TH 56 to a single-lane rural roundabout in Castle Rock, Hampton, and Randolph Townships; and
WHEREAS, both CP 86-43 and CP 86-44 are comprised of intersections that contain two legs under County jurisdiction and two legs under State jurisdiction; and
WHEREAS, County staff applied for and received Highway Safety Improvement Program (HSIP) federal dollars for the construction phases of CP 86-43 and 86-44; and
WHEREAS, MnDOT and Dakota County executed State contract number 1050146W02 (County contract no. C0035533.3) for the State to contribute to the preliminary and final design of the two roundabouts at the intersections of County and State roadways; and
WHEREAS, the State’s contribution to the consultant contract shall not exceed $300,000, utilizing a 50/50 cost share with the County; and
WHEREAS, the original contract amount is $541,313.30 (DCA21201) for KLJ Engineering, LLC’s design services contract for CP 86-043 and CP 86-044; and
WHEREAS, the cost of the additional out-of-scope and unforeseen work tasks and professional design services to be performed by KLJ Engineering, LLC is $232,221.00 for CP 86-043 and CP 86-044 for a new contract amount not to exceed $773,534.30 to complete the final design, environmental review, and geotechnical evaluation and collect additional survey data; and
WHEREAS, $185,776.80 of the requested contract amendment No. 1 out of the total amount of $232,221 is allocated to the CP 86-043 budget; and
WHEREAS, $46,444.20 of the requested contract amendment No. 1 out of the total amount of $232,221 is allocated to the CP 86-044 budget; and
WHEREAS, sufficient funds exist in the 2025 Transportation Capital Improvement Program Adopted Budget for the required amendment amounts.
NOW, THEREFORE, BE IT RESOLVED, That the Dakota County Board of Commissioners hereby authorizes the Physical Development Director to amend the contract value of $541,313.30 with KLJ Engineering, LLC, to add an amount of $232,221 for a total contract amount not to exceed $773,534.30 including reimbursables, subject to approval by the County Attorney’s Office as to form.
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PREVIOUS BOARD ACTION
24-024; 1/2/24
24-304; 6/4/24
ATTACHMENTS
Attachment: Location Map
Attachment: KLJ Engineering, LLC quote for Amendment No. 1
BOARD GOALS
☐ Thriving People ☐ A Healthy Environment with Quality Natural Resources
☒ A Successful Place for Business and Jobs ☐ Excellence in Public Service
CONTACT
Department Head: Erin Laberee
Author: Saeed Kanwar