DEPARTMENT: Physical Development Administration
FILE TYPE: Consent Action
TITLE
title
Authorization To Execute Lease Agreement Between Dakota County And Minnesota State Board Of Public Defense For Office Space Located At Judicial Center In Hastings
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PURPOSE/ACTION REQUESTED
Authorize execution of the lease agreement with the Minnesota State Board of Public Defense for approximately 535 rentable square feet of office space located in the Dakota County Judicial Center in Hastings.
SUMMARY
Dakota County has been leasing space in the Judicial Center to the Minnesota State Board of Public Defense. The current lease agreement expires June 30, 2025, and has a rate of $24.42 per square foot annually.
Staff and representatives from the State Board of Public Defense have agreed to the rental rates listed below:
July 1, 2025, through June 30, 2026: $24.79 per square foot annually
July 1, 2026, through June 30, 2027: $25.16 per square foot annually
The rates are consistent with comparable County space.
The one-year lease term will extend automatically unless the State Board of Public Defense provides written notice not to extend. In the event the County needs the space occupied by the State Board of Public Defense, the County can terminate the lease by providing a 30-day notice.
The new rental rates will provide adequate reimbursement for anticipated increases in County operating costs. The lease will be extendable on an annual basis for up to one year, through June 20, 2027, consistent with the State Board of Public Defense funding cycle.
RECOMMENDATION
recommendation
Staff recommends that the County Board authorize execution of the lease agreement with the Minnesota State Board of Public Defense for office space located in the Dakota County Judicial Center in Hastings, Minnesota.
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EXPLANATION OF FISCAL/FTE IMPACTS
The revenue for this lease is included in the 2025 Facilities Management Adopted Budget. The increases for 2026 and 2027 will be included in the 2026 and 2027 County Manager’s Recommended Budgets respectively. The rental income will cover the costs of cleaning, maintenance, and utilities.
☐ None ☒ Current budget ☐ Other
☐ Amendment Requested ☐ New FTE(s) requested
RESOLUTION
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WHEREAS, the Dakota County Board of Commissioners must approve all leases; and
WHEREAS, the Minnesota State Board of Public Defense desires to execute a lease agreement for office space at the Judicial Service Center in Hastings; and
WHEREAS, staff and the Minnesota State Board of Public Defense have agreed to lease terms for the office space needs of the Minnesota State Board of Public Defense; and
WHEREAS, the rental rates are consistent with previous lease rates and comparable County space, sufficient to cover County costs for cleaning, maintenance, and utilities for the leased space; and
WHEREAS, the County Board finds that the lease is consistent with the County’s interest in cooperating with the Minnesota State Board of Public Defense to provide office space in the Dakota County Judicial Center.
NOW, THEREFORE, BE IT RESOLVED, That the Dakota County Board of Commissioners hereby authorizes the Facilities Management Director to execute a lease agreement substantially as presented with the Minnesota State Board of Public Defense for the period of July 1, 2025, through June 30, 2026, with the option of an one-year extension according to the rental rates and for the terms listed below, subject to approval by the County Attorney’s Office as to form:
July 1, 2025, through June 30, 2026: $24.79 per square foot annually
July 1, 2026, through June 30, 2027: $25.16 per square foot annually
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PREVIOUS BOARD ACTION
None.
ATTACHMENTS
Attachment: Draft Lease Agreement
BOARD GOALS
☐ Thriving People ☐ A Healthy Environment with Quality Natural Resources
☐ A Successful Place for Business and Jobs ☒ Excellence in Public Service
CONTACT
Department Head: Erin Stwora
Author: Mike Lexvold