DEPARTMENT: Facilities Management
FILE TYPE: Consent Action
TITLE
title
Authorization To Execute Third Contract Amendment With Schreiber Mullaney Construction Company, Inc., For Crisis And Recovery Center
end
PURPOSE/ACTION REQUESTED
Authorize execution of the third contract amendment with Schreiber Mullaney Construction Company, Inc., for construction of the Crisis and Recovery Center.
SUMMARY
The Crisis and Recovery Center project began construction in September 2023. The construction contract was awarded to Schreiber Mullaney Construction Company, Inc., (SMC) in the sum of $11,516,890 by Resolution No. 23-380 (August 29, 2023). Execution of the original contract also authorized staff to execute up to $250,000 worth of post-award changes.
In June 2024, when construction work was about 50 percent complete, staff executed the first contract amendment to SMC’s construction contract. This amendment increased the contract value by $199,728.82 and extended the substantial completion date by 15 working days. In December 2024, when construction work was about 85 percent complete, a second contract amendment to SMC’s construction contract was authorized through Resolution No. 24-565 (December 3, 2024). The second contract amendment increased the contract value by an additional $363,943.55 and extended the substantial completion date by 10 working days.
Construction work is now complete on this project. As work came to a conclusion, additional changes in work scope were discovered and resolved, resulting in requested contract changes totaling $280,711.57 and an extension of the substantial completion date by 37 working days. Combined with previous changes, this brings the total of construction contract changes to $844,383.94. The result is a new total contract value of $12,361,273.94 and a substantial completion date of February 7, 2025. A full list of all contract changes related to this requested third contract amendment can be found in the Summary of Work Scope Changes Attachment.
In comparison to the original construction contract value of $11,516,890.00, total changes are just over seven percent, which is consistent with the total percent increase observed on County projects of this size and complexity.
RECOMMENDATION
recommendation
Staff recommends authorizing a third contract amendment with Schreiber Mullaney Construction Company, Inc., to increase the value by $280,711.57 and to extend the substantial completion date by 37 working days for reimbursement of known construction changes for the Crisis and Recovery Center project. This will bring the total authorized contract amendments to this construction contract to $844,383.94 and the new total contract value to $12,361,273.94.
end
EXPLANATION OF FISCAL/FTE IMPACTS
Funds totaling $14,100,000 were included in the earlier adopted Capital Improvement Program budget for the design and construction of the Crisis and Recovery Center. Sufficient funds within the project budget are available for this amendment.
☐ None ☒ Current budget ☐ Other
☐ Amendment Requested ☐ New FTE(s) requested
RESOLUTION
body
WHEREAS, the 2023 Capital Improvement Program Adopted Budget as amended for the Crisis and Recovery Center project is a total of $14,100,000; and
WHEREAS, by Resolution No. 23-380 (August 29, 2023), the County Board approved the original contract with Schreiber Mullaney Construction Company, Inc., in the sum of $11,516,890; and
WHEREAS, with the original contract authorization, staff was also authorized to execute up to $250,000 worth of post-award changes; and
WHEREAS, in June 2024, staff executed one contract amendment totaling $199,728.82 to amend the work scope and to extend the substantial completion date by 15 working days; and
WHEREAS, a second contract amendment was executed through Resolution No. 24-564 (December 3, 2024) to increase the contract by an additional $363,943.55 and to extend the substantial completion date by 10 working days; and
WHEREAS, upon construction completion, a third contract amendment is being requested to increase the contract by $280,711.57 and to extend the substantial completion date by 37 working days; and
WHEREAS, the total authorized contract amendments to this contract would then be $844,383.94 for reimbursement of known construction change orders on the project; and
WHEREAS, the new substantial completion date of the construction contract will be February 7, 2025; and
WHEREAS, there are sufficient funds within the approved project budget for this amendment.
NOW, THEREFORE, BE IT RESOLVED, That the Dakota County Board of Commissioners hereby authorizes the Facilities Management Director to execute a contract amendment with Schreiber Mullaney Construction Company, Inc., 1286 Hudson Road, St. Paul, MN 55106, in an amount not to exceed $280,711.57 and to add 37 working days to the schedule, for a maximum contract total not to exceed $12,361,273.94, subject to approval by the County Attorney’s office as to form.
end
PREVIOUS BOARD ACTION
23-380; 08/29/23
24-565; 12/03/24
ATTACHMENTS
Attachment: Summary of Work Scope Changes
BOARD GOALS
☐ Thriving People ☐ A Healthy Environment with Quality Natural Resources
☐ A Successful Place for Business and Jobs ☒ Excellence in Public Service
CONTACT
Department Head: Mike Lexvold
Author: Patricia Bremer