DEPARTMENT: Parks, Facilities, and Fleet Management
FILE TYPE: Consent Action
TITLE
title
Authorization To Execute Maintenance Agreement And Access Easement With City Of Hastings For Law Enforcement Center Integrative Health Unit Addition Stormwater Facilities
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PURPOSE/ACTION REQUESTED
Authorize the Parks, Facilities, and Fleet Management Director to execute both a maintenance agreement (Attachment: Facilities Agreement) and an access easement (Attachment: Stormwater Easement) for the new stormwater facilities under construction now as part of the Law Enforcement Center (LEC) Integrative Health Unit addition.
SUMMARY
The 2022-2026 Building Capital Improvement Program (CIP) Adopted Budget included a project to design and construct a dedicated LEC unit to address the medical and mental health needs of inmates. The design of the LEC Integrative Health Unit addition was then presented to and approved by the Dakota County Board of Commissioners through Resolution No. 23-168 (April 25, 2023). The project site plan was reviewed and recommended for approval by the Hastings Development Review Committee on May 24, 2023, and the Hastings Planning Commission on June 12, 2023. Final approval was received by a unanimous vote by the Hastings City Council on June 26, 2023. The project’s construction documents were then completed, and the project was bid and awarded to Ebert Construction through Resolution No. 23-379 (August 29, 2023).
The project has been designed with facilities to limit the rate of stormwater flow from the site and into the municipal stormwater sewer system. The City of Hastings has prepared both a maintenance agreement and an access easement for these stormwater facilities to ensure their effectiveness long into the future. Both agreements are typical for stormwater improvements like those for this project and have been executed with municipal partners in previous similar site developments. County Environmental Resources staff and staff from the County Attorney’s Office have both reviewed these agreements.
County and City staff believe the terms of these agreements are in the best interest of both parties and request to execute them formally with the County Board’s approval.
RECOMMENDATION
recommendation
Staff recommends that the County Board authorize the Parks, Facilities and Fleet Management Director to sign these agreements with the City, subject to the approval of the final terms and conditions by the County Attorney’s Office.
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EXPLANATION OF FISCAL/FTE IMPACTS
The Adopted 2023 Buildings CIP Budget includes a total of $14,400,000 for the LEC Integrative Health Unit Addition project. By way of the proposed easement agreement, the City of Hastings will purchase the easement rights to the County’s property at these stormwater facilities for $1. These stormwater facilities also replace a prior existing rain garden and so, there is not a significant change in the annual operating costs for the County.
☐ None ☒ Current budget ☐ Other
☐ Amendment Requested ☐ New FTE(s) requested
RESOLUTION
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WHEREAS, the 2022 Building Capital Improvement Program (CIP) Adopted Budget authorized the Law Enforcement Center Integrative Health Unit Addition project; and
WHEREAS, the design of the Law Enforcement Center Integrative Health Unit Addition was authorized by Resolution No. 23-168 (April 25, 2023); and
WHEREAS, the City of Hastings also authorized the design of the Law Enforcement Center Integrative Health Unit Addition through City actions taken in 2023; and
WHEREAS, the project design allows for engineered stormwater facilities to actively manage the rainfall onto the site as it then discharges to the City of Hastings stormwater sewer system; and
WHEREAS, the Stormwater Facilities Agreement outlines the maintenance procedures of these facilities on the site; and
WHEREAS, the Stormwater Easement Agreement will allow for the City of Hastings to come onto this part of the Law Enforcement Center site to complete maintenance inspections; and
WHEREAS, County and City staff believe the terms of these agreements are in the best interest of both parties and request to execute them formally with the County Board’s approval.
NOW, THEREFORE, BE IT RESOLVED, That the Dakota County Board of Commissioners hereby authorizes the Parks, Facilities, and Fleet Management Director to execute a maintenance agreement and an access easement for the new stormwater facilities under construction now as part of the Law Enforcement Center (LEC) Integrative Health Unit addition, subject to approval by the County Attorney’s office as to form.
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PREVIOUS BOARD ACTION
23-168, 04/25/23
23-379, 08/29/23
ATTACHMENTS
Attachment: Facilities Agreement
Attachment: Stormwater Easement
BOARD GOALS
☐ A Great Place to Live ☐ A Healthy Environment
☐ A Successful Place for Business and Jobs ☒ Excellence in Public Service
CONTACT
Department Head: Taud Hoopingarner
Author: Mike Wiese