DEPARTMENT: Transportation
FILE TYPE: Consent Action
TITLE
title
Authorization To Award Bid And Execute Construction Contract With McNamara Contracting Inc. And Amend Design Contract With Stonebrooke Engineering, Inc. To Provide Additional Design In City Of Lakeville, County Project 9-64
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PURPOSE/ACTION REQUESTED
• Award bid and authorize a contract with McNamara Contracting Inc. for County Project (CP) 09-64 in the City of Lakeville (City).
• Authorization to amend design contract with Stonebrooke Engineering, Inc. to provide additional design.
SUMMARY
Dakota County and the City of Lakeville are collaborating on CP 9-64 to reconstruct Dodd Boulevard from east of County State Aid Highway (CSAH) 23 (Cedar Avenue) to CSAH 31 (Pilot Knob Road) in 2024. By Resolution No. 22-398 (September 20, 2022), the Dakota County Board of Commissioners authorized the execution of a jurisdictional transfer agreement for CSAH 9 and the acceptance of a quit-claim deed for the right of way from the City of Lakeville for 179th Street. Dakota County completed CP 9-56 in 2023, which involved constructing a new four-lane divided alignment of CSAH 9 (179th Street) from Hayes Avenue to CSAH 23. County Projects 9-56 and 9-64 are part of a jurisdictional transfer agreement between the County and the City.
Upon completing CP 9-56 and CP 9-64 improvements, the City and County will transfer the jurisdiction of 179th Street from the City to the County and CSAH 9 from the County to the City. The improvements to Dodd Boulevard bring it up to municipal state aid standards. The county and a city have agreed on the highway improvement in lieu of providing financial payment for jurisdictional transfers based on need. Dodd Boulevard will operate more as a city street with addition of turn lanes and shoulders, lane narrowing, and construction of pedestrian facilities. These improvements will enhance traffic patterns and safety, convert Dodd Boulevard to a city roadway, and provide enhanced east-west access through Dakota County for commuters on the new CSAH 9.
The improvements are a result of the shared interests between Dakota County and the City of Lakeville. They reflect the findings from the County Road 9/179th Street Corridor Study completed in 2019 and the East-West corridor study completed in 2007.
County Project 9-64 construction bids were received and tabulated on January 30, 2024. Four bidders submitted bids as follows:
Bid Name Total Amount
McNamara Contracting $11,016,987.82
Eureka Construction $11,518,962.10
Park Construction $13,090,072.73
Engineer’s Estimate $13,979,889.60
McNamara Contracting Inc.’s CP 9-64 bid of $11,016,987.82 is 21 percent lower than the engineer’s estimate of $13,979,889.60. Staff has reviewed the bids and determined that the bid was competitive at the time of bidding. Staff believes that the engineer’s estimate was high in the areas of Precast Concrete Box Culverts, Excavation, Bituminous Pavement, Loam Topsoil Borrow, Granular Embankment, Bituminous Patching Mixture, Structural Backfill, PVC Pipe Drain, and Mobilization.
The design contract with Stonebrooke Engineering, Inc. will be amended to provide additional design services, including new constructability review meetings, Dodd Boulevard and Cedar Avenue ¾-intersection access re-work, box culvert end section changes, construction assistance on CP 09-56, Foliage Avenue water main extension, and storm sewer plan modifications. Preliminary discussions with the DNR have indicated that a Letter of Map Revision (LOMR) will be required due to the North Creek area regulatory floodplain changes. The City of Lakeville will help facilitate the LOMR process post-construction. This amendment request accommodates Stonebrooke Engineering, Inc. assisting in the LOMR process, as requested by the City.
The third design contract amendment will increase the Contract amount by $130,000 for a total Contract amount not to exceed $1,830,829.00 for professional services related to Final Design Engineering for CP 9-56 and CP 9-64. The amendment represents 8.2 percent of the combined construction cost of $22,224,622.45 for CP 9-56 ($11,207,634.63) and CP 9-64 ($11,016,987.82) and is in line with the typical percentages for designing similar projects with a range from seven percent to eleven percent of the construction costs. A more detailed description of all tasks associated with the scope increase is provided by Stonebrooke Engineering, Inc. (Attachment: Amendment No. 3).
RECOMMENDATION
recommendation
Staff recommends awarding the bid for construction to McNamara Contracting for CP 9-64 and amending the contract with Stonebrooke Engineering, Inc. for design consultant services for CP 9-56.
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EXPLANATION OF FISCAL/FTE IMPACTS
The 2024 Transportation Capital Improvement Program budget includes sufficient funds to award the construction contract for CP 9-64 and amend the design contract for CP 9-56. (Attachment: Fiscal Summary).
☐ None ☒ Current budget ☐ Other
☐ Amendment Requested ☐ New FTE(s) requested
RESOLUTION
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WHEREAS, County Project (CP) 9-56 has been split into two phases: CP 9-56 and CP 9-64; and
WHEREAS, to provide a safe and efficient transportation system, Dakota County (County) is partnering with the City of Lakeville (City) on County Project (CP) 9-64; and
WHEREAS, County Project 9-64 includes the reconstruction of CSAH 9 from east of CSAH 23 to CSAH 31 (Pilot Knob Road) in the city of Lakeville; and
WHEREAS, the purpose and need for the Project is to improve safety, operations, and capacity along the project corridor; and
WHEREAS, the County is the lead agency for the Project; and
WHEREAS, the County utilized public engagement for this project, including public open houses, project websites, and project mailings; and
WHEREAS, the 2024 Transportation Capital Improvement Program (CIP) Budget and carryovers from previous CIP budgets include $14,757,500 for CP 9-64 for the project construction; and
WHEREAS, the bid from McNamara Contracting in the amount of $11,016,987.82 was the lowest responsive and responsible bid received; and
WHEREAS, McNamara Contracting Inc. will be eligible for up to a $90,000 incentive for constructing pavements that exceed density and smoothness specifications; and
WHEREAS, the estimated total construction cost is $11,106,987.82, including pavement incentives, testing, and potential contract changes; and
WHEREAS, the Minnesota Department of Transportation and the City concur in the award of a construction contract to McNamara Contracting as the lowest responsive and responsible bidder; and
WHEREAS, staff recommends awarding the bid to and authorizing execution of a contract with McNamara Contracting for $11,016,987.82: and
WHEREAS, the Transportation CIP Adopted Budgets contains adequate funds to construct CP 9-64; and
WHEREAS, by Resolution No. 20-226 (May 5, 2020), the County executed a contract with Stonebrooke Engineering, Inc. for preliminary and final design engineering consulting services; and
WHEREAS, by Resolution No. 21-428 (August 24, 2021), the County executed a contract amendment with Stonebrooke Engineering, Inc. for preliminary and final design engineering consulting services; and
WHEREAS, by Resolution No. 22-310 (July 19, 2022), the County executed a contract amendment with Stonebrooke Engineering, Inc. for preliminary and final design engineering consulting services; and
WHEREAS, Stonebrooke Engineering, Inc. has successfully completed the submitted the scope of services of many of the necessary deliverables needed for this project; and
WHEREAS, County staff recognizes and recommends that the proposed additional tasks are necessary to successfully complete the project; and
WHEREAS, staff negotiated an amount of $130,000 with Stonebrooke Engineering, Inc. to complete the work.
NOW, THEREFORE, BE IT RESOLVED, That the Dakota County Board of Commissioners hereby awards the bid to and authorizes the Physical Development Director to execute the contract with McNamara Contracting, Inc. for County Project 9-64, in the amount of $11,016,987.82 based on their low bid, subject to approval by the County Attorney’s Office as to form; and
BE IT FURTHER RESOLVED, That the contract amount may be increased by up to $90,000 for additional cost of pavement incentives met by McNamara Contracting, Inc. as specified in the contract documents; and
BE IT FURTHER RESOLVED, That the Dakota County Board of Commissioners hereby authorizes the Physical Development Director to execute an amendment to the contract with Stonebrooke Engineering, Inc. to perform additional services necessary to deliver County Project 9-56 and 9-64 in an amount not to exceed $130,000, resulting in a total amended contract not to exceed $1,830,829.00, subject to approval by the County Attorney’s Office as to form.
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PREVIOUS BOARD ACTION
20-226; 5/5/20
21-428; 8/24/21
22-310; 7/19/22
22-398; 9/20/22
ATTACHMENTS
Attachment: Location Map
Attachment: Amendment No. 3
Attachment: Financial Summary
BOARD GOALS
☒ A Great Place to Live ☐ A Healthy Environment
☐ A Successful Place for Business and Jobs ☐ Excellence in Public Service
CONTACT
Department Head: Erin Laberee
Author: John Sass