DEPARTMENT: Employment and Economic Assistance
FILE TYPE: Consent Action
TITLE
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Authorization To Accept Minnesota Youth Program And Workforce Innovation And Opportunity Act Youth Program 2025 Funds, Execute Minnesota Department Of Employment And Economic Development Grant Agreements, And Execute Amendments To Related Contracts
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PURPOSE/ACTION REQUESTED
Authorize acceptance of the Minnesota Youth Program (MYP) and Workforce Innovation and Opportunity Act (WIOA) Youth Program 2025 funds, execution of the grant agreement with the Minnesota Department of Employment And Economic Development (DEED), and execute amendments to related contracts with HIRED and Tree Trust.
SUMMARY
The Federal Workforce Innovation and Opportunity Act (WIOA) of 2014 requires local areas to provide services to low-income, at-risk youth to promote educational and employment success. This requirement is fulfilled by DEED through grants to local governments for the WIOA Youth Program and MYP.
The MYP grant is Dakota County specific, and funding is based on a DEED formula. MYP State Fiscal Year (SFY) 2025 funding for Dakota County was $352,822. The WIOA Youth Program grant is allocated between Dakota and Scott Counties based on a DEED formula and anticipated needs. WIOA Youth Program funding for Program Year (PY) 2024 was $359,788 for Dakota and Scott Counties.
By Resolution No. 24-255 (May 14, 2024), the Dakota County Board of Commissioners authorized execution of a contract with Tree Trust to provide MYP services for the SFY 2025 period of July 1, 2024, through September 30, 2025, in an amount not to exceed $297,540. The contracted amount was less $20,000 for potential youth projects and ten percent for administrative expenses.
Notification of SFY 2026 MYP funding in the amount of $167,756 for Dakota County was received on May 23, 2025. Ten percent of funding will be retained for administrative expenses. Staff requests adding $129,000 to the current contract with Tree Trust for a total amount not to exceed $426,540. Added funds will consist of $15,360 reallocated from remaining SFY 2025 MYP and $113,640 SFY 2026 MYP. Residual SFY 2026 MYP funding will tie to an upcoming solicitation for services.
By Resolution No. 24-377 (July 30, 2024), the Dakota County Board of Commissioners authorized execution of a contract with HIRED to provide WIOA Youth Program services for the PY 2024 period of April 1, 2024 through March 31, 2025, in an amount not to exceed $259,047. The contracted amount was less ten percent for administrative expenses. In February 2025, an amendment was completed to extend the contract term to March 31, 2026.
Notification of PY 2025 WIOA Youth Program funding in the amount of $291,493 for Dakota and Scott Counties was received on June 3, 2025. Of this amount, Dakota County’s allocation will be $233,194. Staff requests adding $209,875 to the contract with Hired for a total amount not to exceed $468,922. Added funds are less ten percent for administrative expenses.
A Request for Proposal for these services will be issued in 2025.
OUTCOMES
The Dakota County MYP provided services to youth ages 14-24 who had low family income, special needs and/or other risk factors. During the summer of 2024, Tree Trust enrolled 45 youth. See Attachment: Performance Outcomes - MYP, for more details.
In PY 2024, 148 total youth were served in the Dakota County WIOA Youth Program. See Attachment: Performance Outcomes - WIOA Youth, for additional outcome measures.
RECOMMENDATION
recommendation
Staff recommends authorization to accept MYP and WIOA Youth Program funds, execution of the grant agreements with DEED, and execute amendments of related contracts with HIRED to provide WIOA Youth Program services in the not to exceed amount of $468,922 for the period of April 1, 2025 through March 31, 2026, and with Tree Trust to add $129,000 for a total amount not to exceed $426,540 for the period of July 1, 2024 through September 30, 2025.
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EXPLANATION OF FISCAL/FTE IMPACTS
These costs are included in the 2025 Employment and Economic Assistance Budget. Any unspent 2025 funds will be requested to be carried over to the 2026 Budget. Successful execution of WIOA Youth services and the amended contract with HIRED relies on the U.S. Department of Labor’s Employment and Training Administration (ETA) administering and allocating funds to states and local areas. The contracts shall contain a provision that allows the County to immediately terminate the contracts in the event sufficient funds from county, state, and federal sources are not appropriated at the level sufficient to allow payment of the amounts due.
☐ None ☒ Current budget ☐ Other
☐ Amendment Requested ☐ New FTE(s) requested
RESOLUTION
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WHEREAS, the Federal Workforce Innovation and Opportunity Act (WIOA) of 2014 requires local areas to provide services to low-income, at-risk youth to promote educational and employment success; and
WHEREAS, this requirement is fulfilled by the Minnesota Department of Employment and Economic Development (DEED) through grants to local governments for the WIOA Youth Program and the Minnesota Youth Program (MYP); and
WHEREAS, the MYP grant is Dakota County specific, and funding is based on a DEED formula; and
WHEREAS, MYP State Fiscal Year (SFY) 2025 funding for Dakota County was $352,822; and
WHEREAS, the WIOA Youth Program grant is allocated between Dakota and Scott Counties based on a DEED formula and anticipated needs; and
WHEREAS, WIOA Youth Program funding for Program Year (PY) 2024 was $359,788 for Dakota and Scott Counties; and
WHEREAS, by Resolution No. 24-255 (May 14, 2024), the Dakota County Board of Commissioners authorized execution of a contract with Tree Trust to provide MYP services for the SFY 2025 period of July 1, 2024 through September 30, 2025, in an amount not to exceed $297,540; and
WHEREAS, the contracted amount was less $20,000 for potential youth projects and ten percent for administrative expenses; and
WHEREAS, notification of SFY 2026 MYP funding in the amount of $167,756 for Dakota County was received on May 23, 2025; and
WHEREA, ten percent of funding will be retained for administrative expenses; and
WHEREAS, staff requests adding $129,000 to the current contract with Tree Trust for a total amount not to exceed $426,540; and
WHEREAS, added funds will consist of $15,360 reallocated from remaining SFY 2025 MYP and $113,640 SFY 2026 MYP; and
WHEREAS, residual SFY 2026 MYP funding will tie to an upcoming solicitation for services; and
WHEREAS, by Resolution No. 24-377 (July 30, 2024), the Dakota County Board of Commissioners authorized execution of a contract with HIRED to provide WIOA Youth Program services for the PY 2024 period of April 1, 2024 through March 31, 2025, in an amount not to exceed $259,047; and
WHEREAS, the contracted amount was less ten percent for administrative expenses; and
WHEREAS, in February 2025, an amendment was completed to extend the contract term to March 31, 2026; and
WHEREAS, notification of PY 2025 WIOA Youth Program funding in the amount of $291,493 for Dakota and Scott Counties was received on June 3, 2025; and
WHEREAS, Dakota County’s allocation will be $233,194; and
WHEREAS, staff requests adding $209,875 to the contract with HIRED for a total amount not to exceed $468,922; and
WHEREAS, added funds are less ten percent for administrative expenses; and
WHEREAS, a Request for Proposal for these services will be issued in 2025.
NOW, THEREFORE, BE IT RESOLVED, That the Dakota County Board of Commissioners hereby authorizes the Community Services Director to accept the federal Workforce Innovation and Opportunity Act (WIOA) Minnesota Youth Program (MYP) grant funds in an amount not to exceed $167,756 for the period of July 1, 2025 through September 30, 2026, and execute the grant agreement with the Minnesota Department of Employment and Economic Assistance (DEED), subject to approval by the County Attorney’s Office as to form; and
BE IT FURTHER RESOLVED, That the Dakota County Board of Commissioners hereby authorizes the Community Services Director to accept the WIOA Youth Program funding in an amount not to exceed $291,493 for the period of April 1, 2025 through March 31, 2027, and execute the grant agreement with DEED, subject to approval by the County Attorney’s Office as to form; and
BE IT FURTHER RESOLVED, That the Dakota County Board of Commissioners hereby authorizes the Community Services Director to execute a contract amendment with Tree Trust to provide MYP services to add $129,000 to the current not to exceed amount of $297,540 for a new not to exceed amount of $426,540 for the term of July 1, 2024 through September 30, 2025, subject to approval by the County Attorney’s Office as to form; and
BE IT FURTHER RESOLVED, That the Dakota County Board of Commissioners hereby authorizes the Community Services Director to execute a contract amendment with HIRED to provide WIOA Youth Program services to add $209,875 to the current not to exceed amount of $259,047 for a new not to exceed amount of $468,922 for the term of April 1, 2024 through March 31, 2026, subject to approval by the County Attorney’s Office as to form; and
BE IT FURTHER RESOLVED, That unless the grant program requirements change, the Community Services Director is hereby authorized to amend the grant to extend the grant term up to two years after initial expiration date, accept additional grant funds, and continue grant-funded full-time equivalents, consistent with County contracting policies, and inclusion of grant funds in future yearly Recommended and Approved Budgets, subject to approval by the County Attorney’s Office as to form; and
BE IT FURTHER RESOLVED, That the Community Services Director is hereby authorized to amend said contracts, consistent with the amounts budgeted, to alter the contract amount and the contract term up to one year after initial expiration date, consistent with County contracting policies, subject to approval by the County Attorney’s Office as to form; and
BE IT FURTHER RESOLVED, That each contract shall contain a provision that allows the County to immediately terminate the contract in the event sufficient funds from county, state, or federal sources are not appropriated at a level sufficient to allow payment of the amount due.
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PREVIOUS BOARD ACTION
24-255; 5/14/24
24-377; 7/30/24
ATTACHMENTS
Attachment: Performance Outcomes - MYP
Attachment: Performance Outcomes - WIOA Youth
BOARD GOALS
☐ Thriving People ☐ A Healthy Environment with Quality Natural Resources
☒ A Successful Place for Business and Jobs ☐ Excellence in Public Service
CONTACTS
Department Head: Nadir Abdi
Author: Amber Higgins