DEPARTMENT: Parks, Facilities, and Fleet Management
FILE TYPE: Consent Action
TITLE
title
Authorization To Execute License Agreement Between Dakota County And Nexus Family Healing For Space Located At Aspen House
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PURPOSE/ACTION REQUESTED
Authorize execution of a license agreement (see Attachment: Draft Nexus Family Healing License Agreement) with Nexus Family Healing for approximately 5,787 rentable square feet of space located in the Dakota County Aspen House.
SUMMARY
The County recently acquired a 5,787-square-foot property to be used as a youth shelter for up to 12 individuals per night, now referred to as the Aspen House. Community Services staff has contracted with Nexus Family Healing to manage the operation of the shelter with all of the associated requirements included in that contract. In order to have Nexus Family Healing operate in a County facility, a license agreement for use of that space is necessary per County requirements. Nexus Family Healing will manage all aspects of youth care in addition to most of the day-to-day operations, including maintenance and utilities, with three key items remaining under contract with the County. Specifically, these are property insurance for the facility through Risk Management, the parking lot access agreement with the neighboring church through Facilities Management, and life/safety requirements through Facilities Management.
Facilities Management, Community Services staff, and Nexus Family Healing have agreed to the license terms and the rental rates in the draft license document (see Attachment: Draft Nexus Family Healing License Agreement) summarized below:
October 1 through December 31, 2022 The rental rate is established as $1,320 per period or $440 per month.
January 1 through December 31, 2023 The rental rate is established as $5,280 per year or $440 per month.
January 1 through December 31, 2024 The rental rate is established as $5,280 per year or $440 per month.
The license will end on December 31, 2024, to align with the Community Services contract with Nexus Family Healing to provide services in the Aspen House. A new license agreement will be executed at that time to align with a new services agreement should both parties agree to continue into 2025.
RECOMMENDATION
recommendation
Staff recommends execution of a license agreement with Nexus Family Healing for approximately 5,787 rentable square feet of space located in the Dakota County Aspen House.
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EXPLANATION OF FISCAL/FTE IMPACTS
Nexus Family Healing will manage and pay for the operations, cleaning, maintenance, and utilities. The rent amount covers the County costs for property insurance, life/safety system maintenance, and the parking access agreement. The revenue and expenses will be included in the 2023 County Manager’s Recommended Budget.
☐ None ☒ Current budget ☐ Other
☐ Amendment Requested ☐ New FTE(s) requested
RESOLUTION
body
WHEREAS, Dakota County recently acquired a 5,787-square-foot property to be used as a youth shelter for up to 12 individuals per night, now referred to as the Aspen House; and
WHEREAS, Community Services staff has contracted with Nexus Family Healing to manage the operation of the shelter; and
WHEREAS, for Nexus Family Healing to operate in a County-owned facility, a license agreement for use of that space is required; and
WHEREAS, the Dakota County Board of Commissioners must approve all leases and licenses for space use; and
WHEREAS, the Aspen House will be used entirely by Nexus Family Healing to provide services; and
WHEREAS, Nexus Family Healing will manage all aspects of youth care in addition to most of the day-to-day operations including maintenance and utilities; and
WHEREAS, Dakota County will retain management of three key items including property insurance through Risk Management, the parking lot access agreement with the neighboring church through Facilities Management, and life/safety requirements through Facilities Management; and
WHEREAS, staff from Facilities Management, Community Services, and Nexus Family Healing have agreed to license terms for their space; and
WHEREAS, the license terms provide for a 90-day notice of termination to align with the contract for services term; and
WHEREAS, the County Board finds that the license is consistent with the County’s interest in cooperating with Nexus Family Healing to provide space in the Dakota County Aspen House.
NOW, THEREFORE, BE IT RESOLVED, That the Dakota County Board of Commissioners hereby authorizes the Parks, Facilities, and Fleet Management Director to execute a license agreement with Nexus Family Healing for use of approximately 5,787 square feet of rentable space in the Aspen House for the period of October 1, 2022, through December 31, 2024, at the following rental rates, subject to the approval of the County Attorney’s Office as to form:
October 1 through December 31, 2022 $1,320 per period or $440 per month.
January 1 through December 31, 2023 $5,280 per year or $440 per month.
January 1 through December 31, 2024 $5,280 per year or $440 per month.
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PREVIOUS BOARD ACTION
None.
ATTACHMENTS
Attachment: Draft Nexus Family Healing License Agreement
BOARD GOALS
☐ A Great Place to Live ☐ A Healthy Environment
☐ A Successful Place for Business and Jobs ☒ Excellence in Public Service
PUBLIC ENGAGEMENT LEVEL
☐ Inform and Listen ☐ Discuss ☐ Involve ☒ N/A
CONTACT
Department Head: Taud Hoopingarner
Author: Michael Lexvold