DEPARTMENT: Parks, Facilities, and Fleet Management
FILE TYPE: Consent Action
TITLE
title
Authorization To Execute Contract With Quality Locksmith, Inc. For Door And Key Repair, Maintenance, And Installation Services
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PURPOSE/ACTION REQUESTED
Authorize execution of a contract for door and key repair, maintenance, and installation services for Dakota County facilities.
SUMMARY
Staff contracts for qualified locksmith services for a variety of door and key repair, maintenance, and installation services. Staff estimates that there will be approximately 400 hours of these services, $60,000 of materials, and up to 104 trip charges necessary on an annual basis based upon a review of the past eleven years of expenses.
Staff solicited formal bids for a contract effective January 1, 2023, through December 31, 2023, with the option to extend for 2024 and 2025 for door and key repair, maintenance, and installation services to be provided at all County facilities, communication towers, parks facilities, and new facilities when constructed. There was only one bidder, Quality Locksmith, Inc.
HOURLY COST COMPARISON and TOTAL COST ESTIMATE
Hourly Day Rate: $118
Hourly Evening/Weekend/Holiday Rate: $168
Trip Charge: $118
Material Markup: 30%
Annual Total Cost Estimate: $141,504
Staff has reviewed the past eleven years of County experience of the successful bidder and recommends approval of a contract based upon experience and the quality of previous work performed for the County.
RECOMMENDATION
recommendation
Staff recommends that a contract be awarded to Quality Locksmith, Inc. for these services countywide. Staff will continue to solicit separate quotations for clearly defined projects or repairs that are estimated to exceed $5,000.
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EXPLANATION OF FISCAL/FTE IMPACTS
Sufficient funding is included in the 2023 County Manager’s Recommended Budget for doors, keys, and related services. It is anticipated similar amounts will be included in the County Manager’s Recommended Budget in subsequent years.
☐ None ☒ Current budget ☐ Other
☐ Amendment Requested ☐ New FTE(s) requested
RESOLUTION
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WHEREAS, staff contracts for qualified locksmith services for a variety of door and key repair, maintenance, and installation services; and
WHEREAS, staff estimates that there will be approximately 400 hours of these services, $60,000 of materials, and up to 104 trip charges necessary on an annual basis based upon a review of the past eleven years of expenses; and
WHEREAS, pursuant to advertisement, one qualified bid for door and key repair, maintenance, and installation services for Dakota County facilities was received on October 6, 2022; and
WHEREAS, Quality Locksmith, Inc. submitted the lowest responsive and responsible bid at the following rates: labor charges of $118.00 per hour (days), $168.00 per hour (evenings), and $168.00 per hour (weekends and holidays), an $118.00 truck/trip charge, and a 30 percent markup on parts and materials; and
WHEREAS, these rates are approximately 30 percent higher than the previous contract; and
WHEREAS, the previous rates had not changed since 2017; and
WHEREAS, Quality Locksmith, Inc. has performed satisfactory services for the County since 2012; and
WHEREAS, sufficient funds for door and key repair, maintenance, and installation services are included in the 2023 Facilities Management Adopted Budget.
NOW, THEREFORE BE IT RESOLVED, That the Dakota County Board of Commissioners hereby authorizes the Parks, Facilities, and Fleet Management Director to execute a contract with Quality Locksmith, Inc. for door and key repair, maintenance, and installation services at various Dakota County buildings, for the period of January 1, 2023, through December 31, 2023, at an hourly labor rate of $118.00 per hour (days), $168.00 per hour (evenings), and $168.00 per hour (weekends and holidays), an $118.00 truck/trip charge, and a 30 percent markup on parts and materials, subject to available funding and approval by the County Attorney’s Office as to form; and
BE IT FURTHER RESOLVED, That the Dakota County Board of Commissioners hereby authorizes the Parks, Facilities, and Fleet Management Director to execute up to two contract amendments with Quality Locksmith, Inc. for door and key repair, maintenance, and installation services at various Dakota County buildings for 2024 and 2025 at an hourly labor rate of 118.00 per hour (days), $168.00 per hour (evenings), and $168.00 per hour (weekends and holidays), an $118.00 truck/trip charge, and a 30 percent markup on parts and materials, subject to satisfactory work performance and available funding and approval by the County Attorney’s Office as to form.
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PREVIOUS BOARD ACTION
None.
ATTACHMENTS
None.
BOARD GOALS
☐ A Great Place to Live ☐ A Healthy Environment
☐ A Successful Place for Business and Jobs ☒ Excellence in Public Service
PUBLIC ENGAGEMENT LEVEL
☐ Inform and Listen ☐ Discuss ☐ Involve ☒ N/A
CONTACT
Department Head: Taud Hoopingarner
Author: Mike Lexvold