DEPARTMENT: Finance
FILE TYPE: Consent Information
TITLE
title
Report On Authorized Write-Off Of Uncollectible Debt For 2022-2024
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PURPOSE/ACTION REQUESTED
Receive a report on the accounts receivable uncollectible debt write-offs that were authorized for 2022, 2023, and 2024.
SUMMARY
County Policy 2755 (Account Receivable, Nonsufficient Payment, Collection and Past-Due Account Write Off), was adopted in March 2021. This policy establishes justification criteria for recording an uncollectible debt write-off. The policy also authorizes specific staff level authority to approve uncollectible debt write-offs for previous years. Fiscal year 2022 transactions closed in March of 2023, fiscal year 2023 transactions closed (pending audit) in March of 2024, and fiscal year 2024 transactions closed (pending audit) in March of 2025.
The County’s accounts receivable is comprised from three separate financial systems (or systems of record). Those financial systems are in Finance, Library, and Sheriff’s Office. The County authorized individual uncollectable debt-write offs in years 2022, 2023, and 2024 as follows:
• In 2022, 8,673 write-offs totaling $3,104,201.
• In 2023, 13,708 write-offs totaling $2,828,496.
• In 2024, 12,337 write-offs totaling $1,321,623.
The cumulative totals for the three-year period were 34,718 instances equaling $7,254,320.
The attached report contains more detail summarizing the authorized write-offs for fiscal years’ 2022, 2023, and 2024.
RECOMMENDATION
recommendation
Information only; no action requested.
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EXPLANATION OF FISCAL/FTE IMPACTS
☒ None ☐ Current budget ☐ Other
☐ Amendment Requested ☐ New FTE(s) requested
RESOLUTION
body
Information only; no action requested.
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PREVIOUS BOARD ACTION
None.
ATTACHMENTS
Attachment: Policy #2755 Write-Off Report 2022-2024
BOARD GOALS
☐ Thriving People ☐ A Healthy Environment with Quality Natural Resources
☐ A Successful Place for Business and Jobs ☒ Excellence in Public Service
CONTACT
Department Head: Paul Sikorski
Author: Carla Skog