DEPARTMENT: Finance
FILE TYPE: Consent Action
TITLE
title
Approval Of Revised Policy 2751 Procurement, Contract And Grant
end
PURPOSE/ACTION REQUESTED
Approve the revision and consolidation of Finance Policies 2740 Procurement and Policy 2751 Solicitation, Grant and Contract.
SUMMARY
County policies are reviewed and updated on a regular cycle.
As part of the regular policy review, staff determined that Policy 2740 Procurement (Attachment) and Policy 2751 Solicitation, Grant and Contract (Attachment) may be consolidated into one policy for simplification and cohesiveness. Staff consulted with the countywide contract team as well as departments on the recommended changes.
Proposed revisions to Policy 2751 Procurement, Contract and Grant (Attachment) include:
• Consolidating Policy 2740 and Policy 2751 into one cohesive policy.
• Federal Uniform Grant Guidance (UGG) language updates to be consistent with current federally funded contract purchasing and acquisition thresholds.
• Raising the Professional Services contract threshold requiring County Board approval from $100,000 to $175,000, to be consistent with Uniform Municipal Contracting Law.
• Increasing the maximum amendment amount for construction contracts approved in the CIP Budget from $250,000 to $425,000 for administrative efficiencies.
The policy establishes requirements and guidelines for acquiring goods and services and ensures procedures comply with State and Federal laws and regulations. The Senior Leadership Team has reviewed the changes and support the adoption of the policy revisions.
RECOMMENDATION
recommendation
Staff recommends that the Dakota County Board of Commissioners approve the revised Policy 2751 Procurement, Contract and Grant and retire policy number 2740.
end
EXPLANATION OF FISCAL/FTE IMPACTS
There are no fiscal impacts from this action.
☒ None ☐ Current budget ☐ Other
☐ Amendment Requested ☐ New FTE(s) requested
RESOLUTION
body
WHEREAS, the Finance Department periodically reviews and recommends revisions to policies and procedures to maintain and enhance the effective and responsive provision of Finance functions in the County; and
WHEREAS, staff determined that Policy 2740 Procurement and Policy 2751 Solicitation, Grant and Contract may be consolidated into one policy for simplification and cohesiveness; and
WHEREAS, proposed revisions to the new Policy 2751 Procurement, Contract and Grant also include:
• Federal Uniform Grant Guidance (UGG) language updates to be consistent with current federally funded contract purchasing and acquisition thresholds.
• Raising the Professional Services contract threshold requiring County Board approval from $100,000 to $175,000, to be consistent with Uniform Municipal Contracting Law.
• Increasing the maximum amendment amount for construction contracts approved in the CIP Budget from $250,000 to $425,000 for administrative efficiencies.
; and
WHEREAS, the County Senior Leadership Team supports the recommended changes.
NOW, THEREFORE, BE IT RESOLVED, That the Dakota County Board of Commissioners hereby approves the revised Policy 2751 Procurement, Contract and Grant; and
BE IT FURTHER RESOLVED, That the Dakota County Board of Commissioners hereby retires County Policy 2740.
end
PREVIOUS BOARD ACTION
Policy 2740: (19-781; 10/29/19)
Policy 2751: (18-485; 9/18/18)
ATTACHMENTS
Attachment: Policy 2740 Procurement
Attachment: Policy 2751 Solicitation, Grant and Contract
Attachment: Policy 2751 Procurement, Contract and Grant
BOARD GOALS
☐ Thriving People ☐ A Healthy Environment with Quality Natural Resources
☐ A Successful Place for Business and Jobs ☒ Excellence in Public Service
CONTACT
Department Head: Will Wallo
Author: Carla Skog