DEPARTMENT: Parks, Facilities, and Fleet Management
FILE TYPE: Consent Action
TITLE
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Authorization To Execute Professional Services Contract With Leo A Daly For Wentworth Library Refresh
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PURPOSE/ACTION REQUESTED
Authorize execution of a professional services contract with Leo A Daly to provide design services for the Wentworth Library Refresh.
SUMMARY
The 2024-2028 Facilities Capital Improvement Program (CIP) Adopted Budget includes a program to renovate the Dakota County branch libraries through a cycle over the next decade. This cycle of library renovation work will focus on interior changes, such as furniture, fixture, equipment, and finish upgrades, code compliance and accessibility improvements, mechanical and electrical system upgrades or equipment replacements, and other changes to support process improvement or changes to service delivery. The intent will be to complete work in all ten of the County’s branch libraries through this cycle to ensure each is kept up-to-date, code-compliant, and consistent with the other branch libraries.
The Wentworth Library in West St. Paul was last renovated in 2008. With over 15 years passing since this last renovation, this branch library is primed for a refresh on several fronts. This project will address the general interior upgrades and improvement work listed above, along with any other identified issues or areas for improvement specific to this location. To define the specific work scope and prioritize the work to fit within the available budget, staff will employ the services of a professional design consultant.
Capital Projects Management staff developed a Request for Proposals (RFP) for professional design services. The RFP was issued to the public on January 4, 2024. Seven Proposal Responses were received on January 25, 2024. After review and evaluation of the Proposal Responses, staff invited three consultant firms to interview on February 7, 2024. Following interviews and discussion, staff reached a unanimous decision to recommend Leo A Daly to provide the specified professional design services for this project (Attachment: Consultant Selection Summary).
If approved, a Core Planning Group will work with the design consultant to develop the project and confirm the work scope for the Wentworth Library Refresh. Staff will return to the County Board to present the project schematic design and to request approval to proceed. The intent will be to generally complete design work in 2024, followed by construction work in 2025. This aligns with the Facilities CIP Adopted Budget, which includes $674,866 in 2024 and $6,073,790 in 2025.
RECOMMENDATION
recommendation
Staff recommends that a professional services contract be executed with Leo A Daly to provide design services for the Wentworth Library Refresh in an amount not to exceed $501,800.
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EXPLANATION OF FISCAL/FTE IMPACTS
The 2024-2028 Facilities CIP includes $674,866 in 2024 and additional funding in 2025 for the renovation (Attachment: Financial Summary). The 2024 budget includes sufficient funding for the design contract.
☐ None ☒ Current budget ☐ Other
☐ Amendment Requested ☐ New FTE(s) requested
RESOLUTION
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WHEREAS, the 2024-2028 Facilities Capital Improvement Program (CIP) Adopted Budget includes a project to renovate the Wentworth Library as part of the next cycle of library renovation work; and
WHEREAS, the scope of work includes professional design services; and
WHEREAS, a Request for Proposals was prepared and issued to the public on January 4, 2024; and
WHEREAS, seven Proposal Responses were received on January 25, 2024; and
WHEREAS, following the Proposal Response evaluations, staff invited three consultant firms to interview for this project on February 7, 2024; and
WHEREAS, following the interviews, staff reached a unanimous decision to recommend Leo A Daly as the consultant firm to provide the specified professional design services for this project; and
WHEREAS, Leo A Daly has submitted a total fee proposal of $501,800 for professional design services; and
WHEREAS, sufficient funds exist within the 2024-2028 Facilities CIP Adopted Budget for this project.
NOW, THEREFORE, BE IT RESOLVED, That the Dakota County Board of Commissioners hereby authorizes the Parks, Facilities, and Fleet Management Director to execute a professional services contract with Leo A Daly, 730 Second Avenue South, Suite 1300, Minneapolis, MN 55402, to provide architectural and engineering design services for the Wentworth Library Refresh, in an amount not to exceed $501,800, subject to approval by the County Attorney’s Office as to form.
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PREVIOUS BOARD ACTION
None.
ATTACHMENTS
Attachment: Consultant Selection Summary
Attachment: Financial Summary
BOARD GOALS
☐ A Great Place to Live ☐ A Healthy Environment
☐ A Successful Place for Business and Jobs ☒ Excellence in Public Service
CONTACT
Department Head: Taud Hoopingarner
Author: Patricia Bremer