DEPARTMENT: Office Of Risk Management
FILE TYPE: Consent Action
TITLE
title
Authorization To Amend Lease Agreement With City Of Apple Valley On Palomino Antenna Tower Site For 800 MHz Radio Subsystem
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PURPOSE/ACTION REQUESTED
Authorize amendment to the existing lease agreement with the City of Apple Valley for the radio shelter, equipment, and antennas at the Palomino radio site as part of the Dakota County 800 MHz subsystem.
SUMMARY
There are ten radio sites that comprise the Dakota County 800 MHz subsystem. Dakota County has partnered with several cities and the Minnesota Department of Transportation to locate the sites on existing water tanks or towers. Six of the ten sites are owned by cities, two sites are owned by the Minnesota Department of Transportation as part of the statewide 800WHz radio network and two sites are privately owned. Agreements are in place for the use of these radio sites as part of the Dakota County 800 MHz Radio Subsystem. The Palomino antenna tower agreement is an agreement in place between the City of Apple Valley and Dakota County.
The co-locating radio equipment at the Palomino antenna site, located at 7738 128th Street West in Apple Valley, provides coverage for a central portion of Dakota County 800 MHz system. The antenna lease agreement requires pre-approval by the City of Apple Valley for any changes to equipment located at the radio site. Dakota County is preparing to replace the antennas located at the site. The City of Apple Valley has approved the replacement, however, requires an amendment to the existing lease agreement with Dakota County. The amendment references the changes to equipment located at the Palomino Site and there are no other changes to the lease agreement.
The co-location of 800 MHz radio equipment at the Palomino site continues to be provided at no cost to the County. Use of an existing radio tower saves Dakota County approximately $400,000 in capital equipment costs.
RECOMMENDATION
recommendation
Staff recommends that the Dakota County Board of Commissioners authorize the County Manager to approve the amended lease agreement with the City of Apple Valley as there are no other changes to the terms of the licensing document which was previously finalized and approved by the County Attorney’s Office as to form.
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EXPLANATION OF FISCAL/FTE IMPACTS
There is no change in the annual costs because of this Amendment to the Lease Agreement. Lease and operating costs are contained in the Office of Risk Management 2023 800MHz operating budget.
☒ None ☐ Current budget ☐ Other
☐ Amendment Requested ☐ New FTE(s) requested
RESOLUTION
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WHEREAS, the Dakota County Board of Commissioners has promoted partnerships to facilitate the construction of the Dakota County 800 MHz Radio Subsystem to minimize the overall operating costs; and
WHEREAS, the County has installed and operates an 800 MHz radio site on an antenna tower adjacent to the City of Apple Valley water tower to provide radio coverage in the central portion of Dakota County in Apple Valley; and
WHEREAS, the County has an existing lease with the City of Apple Valley to utilize the City’s antenna tower to operate an 800 MHz radio site; and
WHEREAS, the City of Apple Valley has requested an amendment to the lease agreement previously approved by the Dakota County Board of Commissioners for the co-location of 800 MHz radio equipment at the Palomino site; and
WHEREAS, the amendment reflects changes in antenna equipment and updated site and equipment specifications; and
WHEREAS, the remaining terms of the existing lease agreement remain unchanged; and
WHEREAS, the Dakota County Board of Commissioners must review and approve all leases before they can be executed.
NOW, THEREFORE, BE IT RESOLVED, That the Dakota County Board of Commissioners hereby authorizes the Dakota County Manager to execute an Amendment to the lease agreement with The City of Apple Valley, subject to approval by the County Attorney's Office as to form.
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PREVIOUS BOARD ACTION
06-326; 8/22/06
18-521;10/09/18
ATTACHMENTS
Attachment: None.
BOARD GOALS
☐ A Great Place to Live ☐ A Healthy Environment
☐ A Successful Place for Business and Jobs ☒ Excellence in Public Service
PUBLIC ENGAGEMENT LEVEL
☐ Inform and Listen ☐ Discuss ☐ Involve ☒ N/A
CONTACT
Department Head: Jenny Groskopf
Author: Jenny Groskopf