DEPARTMENT: Parks, Facilities, and Fleet Management
FILE TYPE: Consent Action
TITLE
title
Authorization To Award And Execute Consultant Contract With SRF Consulting Group, Inc. For Preliminary Design Services For Lebanon Hills Regional Park Sustainable Trail Study Implementation In Cities Of Eagan And Apple Valley, County Project #2000235
end
PURPOSE/ACTION REQUESTED
Authorize execution of a contract with SRF Consulting Group, Inc. for preliminary design consulting services for the Lebanon Hills Regional Park Sustainable Trail Study Implementation.
SUMMARY
By Resolution No. 15-156 (March 17, 2015), the Dakota County Board of Commissioners adopted an updated Master Plan (MP) for Lebanon Hills Regional Park (LHRP). By Resolution No. 21-458 (September 21, 2021), the Dakota County Board of Commissioners authorized staff to select a consultant to prepare a Sustainable Trails Study (Study); and by Resolution No. 22-204 (May 24, 2022), the Dakota County Board of Commissioners authorized the Physical Development Director to execute a contract with SRF, Inc., for the Study. The Study addressed the following trail topics: preservation of high-quality trail recreation and nature-based experiences; minimization and mitigation of impacts to natural resources; minimization and mitigation of impacts to culturally important sites; identification of trail use conflicts, safety, and risk concerns; Americans with Disabilities Act (ADA) accessibility; reduction of trail-related erosion issues; identification of deferred trail maintenance needs; and improvement of sustainable maintenance practices.
Scope of Work. The scope of work will include 30 percent preliminary design phases, public involvement, agency coordination, data collection, environmental reviews, geotechnical evaluation, and design elements. Preliminary design will be used to understand construction limits, impact on the surrounding natural resources, impact on current trail uses in the park, and projects costs for each of the study recommendations. These factors will be used to determine which concepts move forward to final design and construction.
Consultant Selection and Roles. Dakota County issued a Request for Proposal for the above-noted services to 13 consultant teams on July 01, 2024. Two proposals were received on July 26, 2024. The proposals were reviewed by Dakota County Staff in the Parks Department representing the areas of Grounds Maintenance, Natural Resources and Greenways. The scoring panel met on July 29, 2024 to discuss the proposals received, address any concerns with the proposals, and select the consultant.
The project scoring panel selected SRF Consulting Group, Inc. for CP 2000235 because they provided sufficient and acceptable responses to the project scope, provided a reasonable schedule and suitable task hours with emphasis on public engagement, surveys, stormwater, and sustainable trail engineering. They also presented a qualified team with relevant project experience, provided staff’s expected level of effort and accurately reflected the project needs. SRF Consulting Group, Inc. provided a project manager and public engagement process that have proven success in Dakota County.
The consultant submitted a cost proposal as follows:
Consultant Amount Hours Cost/Hour
SRF Consulting Group, Inc. $196,571 1,322 $148.04
RECOMMENDATION
recommendation
Staff recommends executing of a contract with SRF Consulting Group, Inc. for the professional design services for the Lebanon Hills Regional Park Sustainable Trail Study Implementation project (2000235) for actual costs not to exceed $216,228.10, including a 10 percent contingency.
end
EXPLANATION OF FISCAL/FTE IMPACTS
The Adopted 2024 Parks Capital Improvement Program includes $150,000 for the Lebanon Hills Regional Park Sustainable Trail Study Implementation project (2000235). An administrative amendment will move $66,228.10 in funding from the Parks Wayfinding Set-Aside to CP 2000235.
☐ None ☐ Current budget ☐ Other
☒ Amendment Requested ☐ New FTE(s) requested
RESOLUTION
body
WHEREAS, to provide a great place to live, Dakota County is proceeding with Lebanon Hills Regional Park Sustainable Trail Study Implementation (2000235) for preliminary design consulting services; and
WHEREAS, County staff sent a Request for Proposal to 13 qualified professional consultants; and
WHEREAS, two proposals were received and evaluated by County staff; and
WHEREAS, the proposal from SRF Consulting Group, Inc. had the best-value costs for preliminary design and provides all the services needed; and
WHEREAS, the 2024-2028 Parks Capital Improvement Program Budget includes $150,000 for preliminary engineering consulting services for this project; and
WHEREAS, an administrative amendment will move $66,228.10 in funding from the Parks Wayfinding Set-Aside to CP 2000235; and
WHEREAS, the County Parks, Facilities, and Fleet Management Director recommends executing a contract with SRF Consulting Group, Inc. for engineering consulting services for the Lebanon Hills Regional Park Sustainable Trail Study Implementation (2000235) for actual costs not to exceed $216,228.10.
NOW, THEREFORE, BE IT RESOLVED, That the Dakota County Board of Commissioners hereby authorizes the Physical Development Director to execute a contract with SRF Consulting Group, Inc., 3701 Wayzata Boulevard, Suite 100, Minneapolis, MN 55416, to perform preliminary engineering design consulting services for the Lebanon Hills Regional Park Sustainable Trail Study Implementation (2000235) in an amount not to exceed $216,228.10, which includes a 10 percent contingency, subject to approval by the County Attorney’s Office as to form.
end
PREVIOUS BOARD ACTION
15-156; 3/17/15
21-458; 9/21/21
22-204; 5/17/22
ATTACHMENTS
Attachment: Project Location Map
Attachment: Consultant Evaluation Summary
BOARD GOALS
☒ A Great Place to Live ☐ A Healthy Environment
☐ A Successful Place for Business and Jobs ☐ Excellence in Public Service
CONTACT
Department Head: Taud Hoopingarner
Author: Mike Adams