DEPARTMENT: Information Technology
FILE TYPE: Consent Action
TITLE
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Authorization To Amend Contract For Fiber Optics Network Maintenance And Engineering With Local Government Information Systems (LOGIS)
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PURPOSE/ACTION REQUESTED
Authorize the Deputy County Manager to amend the contract for fiber optics network maintenance and engineering with Local Government Information Systems (LOGIS).
SUMMARY
Dakota County executed a contract for fiber optics network maintenance and engineering with Local Government Information Systems (LOGIS) in March 2023. The contract provides the engineering and management of all projects, repairs, break fix work, maintenance, and relocates for Dakota County.
The 2023 contract was not to exceed $358,167 which was billed quarterly. This was based on rate of $0.23 per foot of fiber optic cable. The 2024 contract was not to exceed $388,167. This was based on a rate of $0.24 per foot of fiber optic cable. Actual 2024 expenses were lower than anticipated.
Given the lower expenses, the 2025 contract amount will remain at the not to exceed amount of $388,167. The cost for 2025 is based on a per foot rate of $0.25 per foot of fiber optic cable. Dakota County has planned projects adding an estimated 39,000 additional feet of fiber optic cable. Additional network footage constructed or added to the Dakota County owned network will be used to calculate costs for 2026.
RECOMMENDATION
Staff recommends the County Board authorize the Deputy County Manager to execute an amendment to the contract increasing the costs for fiber location to $0.25 per foot per mile, for a 2025 contract amount not to exceed $388,167 with Local Government Information Systems (LOGIS) for fiber optics network maintenance and engineering.
recommendation
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EXPLANATION OF FISCAL/FTE IMPACTS
Funding for this contract is included in the 2025 Information Technology budget.
☐ None ☒ Current budget ☐ Other
☐ Amendment Requested ☐ New FTE(s) requested
RESOLUTION
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WHEREAS, Dakota County has a contract with Local Government Information Systems (LOGIS) to provide fiber optics network maintenance and engineering; and
WHEREAS, the total contract amount in 2023 was based on a rate of $0.23 per foot of fiber optic cable and was not to exceed $358,167; and
WHEREAS, the total contract amount in 2024 was based on a rate of $0.24 per foot of fiber optic cable and was not to exceed $388,167; and
WHEREAS, additional network footage constructed or added to the Dakota County owned network was to be used to calculate costs for the two remaining years of the agreement; and
WHEREAS, the cost for 2025 is based on a rate of $0.25 per foot of fiber optic cable and Dakota County has planned projects that will add an estimated 39,000 additional feet of fiber optic cable; and
WHEREAS, based on the rate and additional fiber the contract amount for 2025 is not to exceed $388,167; and
WHEREAS, sufficient funding is available in the 2025 Information Technology budget.
NOW, THEREFORE, BE IT RESOLVED, That the Dakota County Board of Commissioners hereby authorizes the Deputy County Manager to amend the contract with Local Government Information Services (LOGIS) for fiber optics network and maintenance engineering for a 2025 contract amount not to exceed $388,167, subject to approval by the County Attorney’s Office as to form.
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PREVIOUS BOARD ACTION
23-087; 2/28/23
24-495; 10/8/24
ATTACHMENTS
Attachment: None.
BOARD GOALS
☐ Thriving People ☐ A Healthy Environment with Quality Natural Resources
☐ A Successful Place for Business and Jobs ☒ Excellence in Public Service
CONTACT
Department Head: Tony Gomes
Author: Dan Ferber