DEPARTMENT: Transportation
FILE TYPE: Regular Action
TITLE
title
Authorization To Amend 2024 Transportation Capital Improvement Program Budget, Enter Into Joint Powers Agreement With Rosemount, And Award Construction Contract For Temporary Traffic Signal At County State Aid Highway (CSAH) 42 And CSAH 71/Blaine Avenue, County Project 42-176
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PURPOSE/ACTION REQUESTED
• Authorize amending the adopted 2024 Transportation Capital Improvement Program (CIP) Budget to include County Project (CP) 42-176, the construction of a temporary traffic signal at the intersection of County State Aid Highway (CSAH) 42 and CSAH 71/Blaine Avenue in Rosemount.
• Authorize entering a joint powers agreement (JPA) with the City of Rosemount to establish roles, responsibilities, and cost share for the temporary signal project.
• Authorize the award of a construction contract for the installation of the temporary traffic signal system at the intersection of CSAH 42 and CSAH 71/Blaine Avenue, CP 42-176.
SUMMARY
To provide safe and efficient transportation in Dakota County, staff has been working closely with the City of Rosemount and the developer’s engineering consultant for the Project Bigfoot site located at the southwest quadrant of CSAH 42 and CSAH 71/Blaine Avenue intersection (attachment: Location Map). Coordination to date has included impacts of the development, associated construction traffic on CSAH 42, CSAH 71/Blaine Avenue and the interchange ramps of Trunk Highway 52 and CSAH 42. The developer has requested a temporary traffic signal system at the intersection of CSAH 42 and CSAH 71/Blaine Avenue to manage construction traffic and safely facilitate traffic. The Dakota County Board of Commissioners authorized the installation of the temporary traffic signal by Resolution No. 23-389 (August 23, 2023). Construction for the Project Bigfoot site is expected to start in the spring of 2024, and the desire is for the temporary traffic signal system to be installed by the start of construction.
To ensure the local roadway networks are prioritized, and the temporary traffic signal can be managed appropriately, the County determined to lead the construction phase for the installation of the temporary traffic signal system. The developer’s engineering consultant is preparing the construction plans, specifications, and bidding documents under the guidance of the County ensure required standards are met. The County will advertise the project for construction and lead construction administration, maintenance, operation/timing of signal, and subsequent removal of the temporary traffic signal system. The system will be removed at a point when construction traffic no longer exhibits a need or at the discretion of the County Engineer. The cost share for all elements of the project development, construction, and management will be 100 percent developer costs through a developer’s agreement executed with the City of Rosemount.
In order to proceed with the project, the adopted 2024 Transportation Capital Improvement Program (CIP) Budget needs to be amended to add the temporary traffic signal system at CSAH 42 and CSAH 71/Blaine Ave, CP 42-176 and to add a project budget of $400,000 (City costs). Since the City of Rosemount has established a developer agreement that specifies all costs associated with the temporary traffic signal system will be funded by the developer, the County needs to represent the project costs as city local share. A JPA needs to be executed with the City of Rosemount to establish roles and responsibilities and specify that the cost share will be provided 100 percent by the City which they will be reimbursed from the developer through their established agreement.
Due to development construction expected to start in early spring 2024, the temporary signal system installation will need to commence ahead of the full development construction operation. The developer’s consultant has indicated a mid-March 2024 construction kick-off for the temporary traffic signal system would allow suitable time to complete the intersection modification in advance of the developer’s construction phasing. To facilitate this timeline, staff requests the delegation of authority to the County Manager to award the construction contract to the lowest responsible bidder for CP 42-176. This would allow the construction advertisement, award, execution and start of construction to follow a shorter schedule duration to meet the needs of the development. If the award to the low bidder requires a budget amendment or if rejection of bids is required, it would be brought to the County Board for action. Advertisement for construction is anticipated in late January 2024.
RECOMMENDATION
recommendation
Staff recommends amending the adopted 2024 Transportation CIP Budget to add CP 42-176, recommends authorization to enter into a JPA with the City of Rosemount, and recommends authorization to award the construction contract to the lowest responsive bidder be delegated to the County Manager for CP 42-176.
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EXPLANATION OF FISCAL/FTE IMPACTS
A budget amendment is needed to establish a project and budget for CP 42-176 in the 2024 Transportation Capital Improvement Program for $400,000. The cost share for the project is 100% City.
☐ None ☐ Current budget ☐ Other
☒ Amendment Requested ☐ New FTE(s) requested
RESOLUTION
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WHEREAS, to provide a safe and efficient transportation system, Dakota County and the City of Rosemount (City) are proceeding with County Project (CP) 42-176; and
WHEREAS, CP 42-176 is the installation of a temporary traffic signal at the intersection of County State Aid Highway (CSAH) 42 and CSAH 71/Blaine Avenue; and
WHEREAS, CP 42-176 is the result of coordination with the City of Rosemount and the developer responsible for managing Project Bigfoot, the 280-acre commercial development site at the southwest quadrant of CSAH 42 and CSAH 71/Blaine Avenue; and
WHEREAS, by Resolution No. 23-389 (August 23, 2023), the Dakota County Board of Commissioners authorized the installation of the temporary traffic signal system; and
WHEREAS, the City of Rosemount and the developer have an established agreement detailing that the costs associated with the temporary traffic signal design, construction, construction management, maintenance, operation/timing, and subsequent removal will be at the developer’s expense; and
WHEREAS, the developer’s engineering consultant is preparing the engineering plans, specifications, and bidding documents under the guidance of the County will provide to the County for construction advertisement; and
WHEREAS, to ensure the local roadway networks are prioritized and the temporary traffic signal can be managed appropriately, the County will lead the construction of CP 42-176, including construction advertisement and construction administration, maintenance, operation/timing of signal, and subsequent removal of the temporary signal system; and
WHEREAS, in order to proceed with the County as the lead agency for construction, the adopted 2024 Transportation Capital Improvement Program Budget needs to be amended to add CP 42-176 to the 2024 budget year with a total project budget of $400,000 at 100 percent City cost; and
WHEREAS, a joint powers agreement with Rosemount is necessary to establish roles, responsibilities, and cost share and to create the vehicle for which the County can be reimbursed from the City and development agreement; and
WHEREAS, the development is expected to start construction in the spring of 2024 and the temporary traffic signal construction is anticipated to start in March 2024; and
WHEREAS, to allow for CP 42-176 construction to begin on schedule, staff is requesting the Board authorize the County Manager the authority to award the construction contract to the lowest responsible bidder, consistent with County Policies, provided the award does not require a budget amendment; and
WHEREAS, awarding construction contracts to the lowest responsible bidder is a regular consent action item brought forward to the Board.
NOW, THEREFORE, BE IT RESOLVED, That the Dakota County Board of Commissioners authorizes the Physical Development Director to enter into a joint powers agreement with the City of Rosemount to establish the roles, responsibilities, and cost share for the County State Aid Highway (CSAH) and CSAH 71/Blaine Avenue temporary traffic signal, County Project (CP) 42-176; and
BE IT FURTHER RESOLVED, That the adopted 2024 Transportation Capital Improvement Program Budget is hereby amended as follows:
Expense
CP 42-176 $400,000
Total Expense $400,000
Revenue
City of Rosemount $400,000
Total Revenue $400,000
; and
BE IT FURTHER RESOLVED, That the Dakota County Board of Commissioners delegates authority to the County Manager to award the construction contract for CP 42-176 to the lowest responsible bidder, consistent with County Policies, provided sufficient funds are available for the project.
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PREVIOUS BOARD ACTION
23-389; 8/23/23
ATTACHMENTS
Attachment: Location Map
BOARD GOALS
☐ A Great Place to Live ☐ A Healthy Environment
☒ A Successful Place for Business and Jobs ☐ Excellence in Public Service
CONTACT
Department Head: Erin Laberee
Author: Jake Chapek