DEPARTMENT: Transportation
FILE TYPE: Consent Action
TITLE
title
Authorization To Amend Contracts And Additional Work For Reconstruction Of County State Aid Highway 88 (292nd Street), County Project 88-23
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PURPOSE/ACTION REQUESTED
Authorize contract amendments and additional work on County Project (CP) 88-23.
SUMMARY
To provide a safe and efficient transportation system, Dakota County proceeded with CP 88-23, the reconstruction of County State Aid Highway (CSAH) 88 from County Road (CR) 94 to Trunk Highway (TH) 56 in Randolph (Attachment: Project Location Map). All work on CSAH 88 is essentially completed with only minor work remaining.
In conjunction with CP 88-23, the City is installing sanitary sewer on several streets in Randolph, including CSAH 88 and County Road 83. In an effort to maximize construction efficiency and minimize traffic disruption, the County and the City partnered on this project and constructed all of the improvements under a single construction contract. Dakota County authorized executing a joint powers agreement (JPA) with the City of Randolph by Resolution No. 22-267 (June 21, 2022).
The JPA identifies the City of Randolph as the lead agency for construction because most of the work is for the sanitary sewer project. The City has hired Bolton & Menk, Inc., to complete the design and administer the construction of the sanitary sewer project. Under the terms of the JPA, the City is to invoice the County for 100 percent of the roadway costs, along with the portion of engineering and construction administration costs associated with roadwork. The County must authorize the contract amendment for additional work funded by the County.
Delays due to high groundwater, permitting, and railroad-related delays have resulted in $275,770 in additional County costs. Another $106,531 in contract increases is due to additional storm sewer work, work for a pedestrian ramp, and removal of a median. Additional work for engineering and contract administration has increased approximately $338,000 and includes Union Pacific Rail permits, material testing, and consultant fees (Attachment: Budget Recap).
The project includes some work on CR 83 within the City of Randolph. Sanitary sewer work will require digging into the roadway, removing curb and sidewalk and then patching the disturbed areas. In the area of the sanitary sewer work, staff is proposing reconstructing the roadway, replacing existing bituminous curb with concrete, and replacing the four-foot sidewalk with a five-foot sidewalk. The mile long segment of remaining roadway between the city limits and CR 86 is proposed to be milled and paved with two inches of new asphalt. The total cost of the proposed work including the paving is $531,214 (Attachment: Engineers Estimate).
RECOMMENDATION
recommendation
Staff recommends authorizing the contract amendments in the amount $720,301 and approving additional work in the amount of $531,214 for CP 88-23.
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EXPLANATION OF FISCAL/FTE IMPACTS
Sufficient funding exists for the contract amendments and additional work. The available budget includes $7,200,470 for CSAH 88 and another $808,300 for CR 83. The City will continue to bill the County for construction and administration costs as they are accrued.
☐ None ☒ Current budget ☐ Other
☐ Amendment Requested ☐ New FTE(s) requested
RESOLUTION
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WHEREAS, Dakota County proceeded with County Project (CP) 88-23, which involves the reconstruction of County State Aid Highway (CSAH) 88; and
WHEREAS, the City of Randolph (City) is proceeding with a sanitary sewer project that includes the installation of sanitary sewer under CSAH 88; and
WHEREAS, City and County staff partnered on the project to minimize impacts to traffic and residents, and improve efficiency during construction; and
WHEREAS, by Resolution No. 22-267 (June 21, 2022), the Dakota County Board of Commissioners approved a joint powers agreement (JPA) as necessary to define project cost shares and responsibilities; and
WHEREAS, the City is the lead agency for final design and construction; and
WHEREAS, the City has hired Bolton & Menk, Inc., to design and administer the construction of its sanitary sewer project; and
WHEREAS, delays due to high groundwater, permitting, railroad-related delays, and utility work have resulted in $382,301 in County costs; and
WHEREAS, engineering and contract administration have increased approximately $338,000 and include Union Pacific Rail permits, material testing, and consultant fees; and
WHEREAS, staff is proposing reconstructing portions of CR 83 where sanitary sewer work is impacting the roadway, replacing existing bituminous curb with concrete, and replacing the four-foot sidewalk with a five-foot sidewalk; and
WHEREAS, the remaining roadway between the City limits and CR 86 is proposed to be milled and paved with two inches of new asphalt; and
WHEREAS, staff recommends authorizing contract amendments in the amount of $720,301 and approving additional work in the amount of $531,214 for CP 88-23.
NOW, THEREFORE, BE IT RESOLVED, That the Dakota County Board of Commissioners hereby authorizes the Transportation Director to execute contract amendments not to exceed $1,251,515 with the City of Randolph, subject to the approval of the County Attorney’s Office, as to form.
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PREVIOUS BOARD ACTION
22-267; 6/21/22
ATTACHMENTS
Attachment: Project Location Map
Attachment: Budget Recap
Attachment: Engineer’s Estimate
BOARD GOALS
☐ Thriving People ☐ A Healthy Environment with Quality Natural Resources
☒ A Successful Place for Business and Jobs ☐ Excellence in Public Service
CONTACT
Department Head: Erin Laberee
Author: Todd Howard