DEPARTMENT: Transportation
FILE TYPE: Consent Action
TITLE
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Authorization To Execute Second Contract Amendment With WSB LLC For County State Aid Highway 42 Federal Mill And Overlay, County Project 42-172, And Garrett Ave Intersection Modifications And Signal Replacements At Garrett Ave And CSAH 31 (Pilot Knob Road) In Apple Valley, County Project 42-177
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PURPOSE/ACTION REQUESTED
Authorize the execution of a second contract amendment with WSB LLC for preliminary and final design engineering for County Projects (CP) 42-172 and CP 42-177.
SUMMARY
To provide a safe and efficient transportation system, the County is proceeding with CP 42-172, the federal mill and overlay of County State Aid Highway (CSAH) 42 from 147th Street to CSAH 33 (Diamond Path), and CP 42-177, the Garrett Ave intersection modifications and signal replacements at Garrett Ave and Pilot Knob Road in Apple Valley. Americans with Disabilities Act (ADA) improvements along the corridor will be completed along with the expansion of Garrett Ave and the replacement of the aging signal systems at CSAH 31 (Pilot Knob Road) and Garrett Avenue. County Project 42-172 is scheduled for construction in 2025, and CP 42-177 is scheduled for construction in 2026.
By Resolution No. 23-602 (December 19, 2023), the Dakota County Board of Commissioners authorized the execution of a design services contract (DCA21196) with WSB LLC to perform preliminary and final design for the federal mill and overlay project on CSAH 42 ($352,535).
By Resolution No. 24-429 (August 27, 2024), the Dakota County Board of Commissioners authorized a first contract amendment with WSB LLC (DCA21196.1) to provide right of way acquisition services and environmental review services for a new total contract value of $513,735.
By Resolution No. 24-429 (August 27, 2024), the Dakota County Board of Commissioners authorized splitting the initial project into two phases to allow an efficient construction sequence between the federally funded mill and overlay versus signal replacements and Garrett Avenue improvements. The first phase (CP 42-172) is the federally funded mill and overlay, scheduled to begin in the early summer of 2025. The second phase (CP 42-177) will begin construction in 2026 and consists of Garrett Avenue improvements and signal replacement, and a signal replacement at Pilot Knob Road (CSAH 31).
WSB was initially contracted to perform traffic analysis and recommend intersection safety improvements at Garrett Ave and Pilot Knob Road with the signal replacements at the two intersections. The project scope, design complexity, and coordination with all the stakeholders have continued to evolve requiring additional design services and WSB’s staff time not included in the original scope of services. WSB’s additional tasks include:
• Furnish multiple conceptual design layouts
• Furnish cost analysis of preferred design layouts
• Provide additional coordination with City and County staff
• Provide recommendations for the best-suited intersection safety improvements
• Split the engineering plans and re-position their staff to produce two separate project designs
• Coordinate agencies’ submittal sequence between the two projects, particularly Federal approvals for making changes to the initial scope of federal mill & overlay, ADA improvements and signal replacements
The design add-on required extensive agency coordination and assistance for the County and the City to understand the budget needs. In addition, the design add-on prompted additional public engagement.
Staff requested WSB LLC to provide an updated design quote to complete both projects and maintain the intended construction schedules for both projects. Staff worked with WSB LLC to include additional out-of-scope services at a negotiated cost of $114,979, resulting in a total contract value of $628,714. The requested contract amendment amount of $114,979 will be split with the following amounts between the two projects based on projected staff time on the remaining tasks of each project.
CP 42-172 $30,000
CP 42-177 $84,979
The 2025 Transportation Capital Improvement Program (CIP) Approved Budget has sufficient funds for the requested contract amendment.
RECOMMENDATION
recommendation
Staff recommends authorizing the second contract amendment with WSB LLC to complete the design, stakeholder coordination, and agency submittals and achieve the intended construction schedules for the federal mill and overlay (CP 42-172) and the intersection safety improvements, including signal replacements on CSAH 42 at Garrett Ave and Pilot Knob Road in Apple Valley. The 2025 Transportation CIP Adopted Budget has sufficient funds for the requested contract amendment.
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EXPLANATION OF FISCAL/FTE IMPACTS
The second contract amendment of WSB LLC’s design contract at a value not to exceed $30,000 for CP 42-172 and $84,979 for CP 42-177; a total amendment of $114,979 would bring the WSB LLC’s total contract value to $628,714. The 2025 Transportation CIP Approved Budget has sufficient funds for the requested contract amendment to conclude CP 42-172 and CP 42-177.
☐ None ☒ Current budget ☐ Other
☐ Amendment Requested ☐ New FTE(s) requested
RESOLUTION
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WHEREAS, Dakota County is proceeding with County Project (CP) 42-172, the County State Aid Highway (CSAH) 42 federal mill and overlay, and Americans with Disabilities Act (ADA) improvements in the City of Apple Valley; and
WHEREAS, the purpose and need for CP42-172 is to preserve the paved highway surface and improve safety, multi-modal mobility, and traffic operations on CSAH 42; and
WHEREAS, Dakota County is proceeding with CP 42-177, the Garrett Ave intersection modifications and signal replacements at Garrett Ave and CSAH 31 (Pilot Knob Road) in the City of Apple Valley on County State Aid Highway (CSAH) 42 in the City of Apple Valley; and
WHEREAS, the purpose and need for CP42-177 is to expand a City street, modify an intersection, and replace the aging signal systems on CSAH 42; and
WHEREAS, by Resolution No. 23-602 (December 19, 2023), the Dakota County Board of Commissioners authorized the execution of a design services contract (DCA21196) with WSB LLC to perform preliminary and final design engineering consulting services for a total contract amount of $352,535; and
WHEREAS, by Resolution No. 24-429 (August 27, 2024), the Dakota County Board of Commissioners authorized the first contract amendment with WSB LLC (DCA21196.1) to provide right-of-way acquisition services and environmental review services for a total contract value of $513,735; and
WHEREAS, the 2025 Transportation Capital Improvement Program (CIP) Adopted Budget has sufficient funds for the requested contract amendment for CP 42-172; and
WHEREAS, the 2025 Transportation CIP Adopted Budget has sufficient funds for the requested contract amendment for CP 42-177; and
WHEREAS, the cost of the additional out-of-scope work, unforeseen design tasks, coordination, and professional services to be performed by WSB LLC is $30,000 for CP 42-172; and
WHEREAS, the cost of the additional out-of-scope work, unforeseen design tasks, coordination, and professional services to be performed by WSB LLC is $84,979 for CP 42-177; and
WHEREAS, WSB LLC’s new contract amount is not to exceed $628,714 for the completion of the final design and coordination for CP 42-172 and CP 42-177; and
WHEREAS, engineering design and construction costs will be shared between Dakota County and the City of Apple Valley in accordance with the adopted County policy; and
WHEREAS, the County Engineer recommends executing the second contract amendment with WSB LLC.
NOW, THEREFORE, BE IT RESOLVED, That the Dakota County Board of Commissioners hereby authorizes the Physical Development Director to amend the contract value of $513,735 with WSB LLC to add an amount of $114,979 for a total contract amount not to exceed $628,714, including reimbursables, subject to approval by the County Attorney’s Office as to form.
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PREVIOUS BOARD ACTION
23-602; 12/19/23
24-429; 08/27/24
ATTACHMENTS
Attachment: Location Map CP 42-172
Attachment: Location Map CP 42-177
Attachment: WSB - Quote for Additional Design Services
BOARD GOALS
☐ A Great Place to Live ☐ A Healthy Environment
☒ A Successful Place for Business and Jobs ☐ Excellence in Public Service
CONTACT
Department Head: Erin Laberee
Author: Saeed Kanwar