DEPARTMENT: Social Services
FILE TYPE: Consent Action
TITLE
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Authorization To Execute Contract Amendments For Shelter Services
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RESOLUTION
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WHEREAS, the Housing section in the Social Services Department provides both in-house and contracted services across the service continuum; and
WHEREAS, contracted services include street outreach, intake and assessment, emergency shelter, transitional housing, permanent supportive housing, and housing search and stability services; and
WHEREAS, throughout the COVID-19 pandemic, Dakota County increased emergency shelter capacity in hotels; and
WHEREAS, to ensure high quality services, Dakota County conducted a full Request for Proposal (RFP) process in summer 2021 for five housing services; and
WHEREAS, a review committee comprised of staff from across Social Services reviewed and scored proposals from six vendors and recommended authorization to execute contracts for hotel housing services with Ally Supportive Services, LLC, The Link, and Extended Stay America Management, LLC; and
WHEREAS, by Resolution Nos. 21-580 and 21-596 (December 14, 2021), the Dakota County Board of Commissioners authorized contracts for hotel shelter services with Ally Supportive Services, LLC, The Link, and Extended Stay America Management, LLC for the period of January 1, 2022 through June 30, 2022; and
WHEREAS, by Resolution No. 22-252 (June 21, 2022), the Dakota County Board of Commissioners authorized amendments for the same vendors to allow services to continue through December 31, 2022; and
WHEREAS, on March 15, 2022, the Dakota County Board of Commissioners heard an update on research and recommendations for a permanent emergency shelter facility; and
WHEREAS, in order to accommodate continued shelter planning and shelter services, staff recommends continuing with hotel shelter contracts for 2023 to ensure continuity of emergency shelter services while long-term planning continues, by which funding for this activity comes from federal, state and local funds.
NOW, THEREFORE, BE IT RESOLVED, That the Dakota County Board of Commissioners hereby authorizes the Community Services Director to execute hotel shelter contracts for the dates specified below, and increase the not to exceed contract amounts as follows, subject to approval by the County Attorney’s Office as to form:
Service - Agency: Not to Exceed Amount, Dates
• Hotel Shelter-Single Adults - Ally Supportive Services, LLC: $281,400, January 1- April 15, 2023
• Hotel Shelter-Youth Ages 18-24 - The Link: $565,602, January 1 - December 31, 2023
• Hotel Shelter-Single Adults - Extended Stay America Management, LLC: $1,000,000, January 1 - December 31, 2023
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BE IT FURTHER RESOLVED, That the Community Services Director is hereby authorized to amend said contracts, within the amount budgeted, to alter the number and types of clients served, types of services provided, service expectations and rates, and the contract term, consistent with County contracting policies, subject to approval by the County Attorney’s Office as to form; and
BE IT FURTHER RESOLVED, That the contracts shall contain a provision that allows the County to immediately terminate the contracts in the event sufficient funds from the county, state, or federal sources are not appropriated at a level sufficient to allow payment of the amounts due.
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