DEPARTMENT: Transportation
FILE TYPE: Consent Action
TITLE
title
Authorization To Amend 2025 Adopted Budget And Authorization To Execute Contracts With National Railroad Safety Services, Inc., And Northland Grading & Excavating, Inc., For County State Aid Highway 86 Reconstruction From County State Aid Highway 23 To Trunk Highway 3, County Project 86-34
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PURPOSE/ACTION REQUESTED
Amend the Capital Improvement Program (CIP) Adopted Budget and the contracts with National Railroad Safety, Inc., (NRSS) and Northland Grading & Excavating, Inc., for County Project (CP) 86-34 County State Aid Highway (CSAH) 86 reconstruction from CSAH 23 (Galaxie Avenue) to Trunk Highway (TH) 3 in Castle Rock, Eureka, Greenvale, and Waterford Townships.
SUMMARY
To provide a safe and efficient transportation system, Dakota County is proceeding with CP 86-34. County Project 86-34, which is the reconstruction of CSAH 86 (280th Street West) as an undivided two-lane highway with shoulders and turn lanes at all public road intersections from CSAH 23 (Galaxie Avenue) to TH 3. The reconstruction includes an urban three-lane typical section with curb and gutter through the Village of Castle Rock and the replacement of the railroad bridge (FRA/DOT #380380F).
The 2025 Transportation CIP currently includes a remaining budget of $458,316.46, and the contract with NRSS has $6,628.49 remaining.
Although the construction is nearly complete, flagging is still necessary whenever anyone is within the railroad right of way. In the contracts for the County’s contractor and railroad flaggers, there is an outstanding amount of $1,305,000 that has not been invoiced yet.
Additional flagging hours have been necessary due to delays imposed by the railroad, as well as the contractor working longer hours to get the work done. A flagger is required whenever anyone is within the railroad’s right of way, no matter what task is being done. They have been on site during all work for the shoofly and permanent bridge. That includes sheet pile installation to create a foundation for the shoofly bridge, the driving of the pile for the permanent bridge, the construction of the abutments and the pier as well as when the tracks were set and removed as well as minor things such as welding the walers to the diaphragms and the placement of fill material and the removal of material after the shoofly was removed. They have been on site since November 2022 except for the coldest of the winter months when work wasn’t possible. They are there to monitor the safety of all the workers who are within the railroad’s right of way and to take action if an incident happens.
An amendment is requested to increase CP 86-34’s construction budget by $1,305,000 to bring the total 2025 Transportation CIP Budget to $17,262,826.92 which includes an additional $70,000 for the NRSS contract and $1,235,000 for the Northland Grading & Excavating, Inc. contract.
RECOMMENDATION
recommendation
Staff recommends amending the 2025 Transportation CIP Budget to proceed with construction of CP 86-34.
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EXPLANATION OF FISCAL/FTE IMPACTS
The 2025 Transportation CIP Budget currently contains $458,316.46 for CP 86-34 construction. A budget amendment of $1,305,000 is requested for additional construction and flagging costs. Sufficient funds exist in the Transportation Sales & Use Tax account for the amendment request including $70,000 for the NRSS and $1,235,000 for Northland Grading & Excavating, Inc., contracts.
☐ None ☐ Current budget ☐ Other
☒ Amendment Requested ☐ New FTE(s) requested
RESOLUTION
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WHEREAS, to provide a safe and efficient transportation system, Dakota County is proceeding with County Project (CP) 86-34; and
WHEREAS, CP 86-34 is the reconstruction of County State Aid Highway (CSAH) 86 (280th Street West) as an undivided two-lane highway with shoulders and turn lanes at all public road intersections from CSAH 23 (Galaxie Avenue) to Trunk Highway (TH) 3; and
WHEREAS, CP 86-34 includes the reconstruction of Soo Line Railroad Company’s (Canadian Pacific) railroad bridge, FRA/DOT #380380F; and
WHEREAS, a contract amendment of $70,000 is required for National Railroad Safety Services, Inc., for flagging in the railroad’s right of way; and
WHEREAS, an additional contract amendment of $1,235,000 is required for Northland Grading & Excavating, Inc., construction of the roadway; and
WHEREAS, the 2025 Transportation Capital Improvement Program Budget requires an amendment for CP 86-34 to continue with the construction contract; and
WHEREAS, the Transportation Sales & Use Tax contains sufficient funds to account for the budget amendment of CP 86-34 in the amount of $1,305,000, bringing the total project budget to $17,262,826.92.
NOW, THEREFORE, BE IT RESOLVED, That the Dakota County Board of Commissioners authorizes the Transportation Director to execute the amendments to the contracts for National Railroad Safety Services, Inc., and Northland Grading & Excavating, Inc., in the amounts of $70,000 and $1,235,000, respectively, and
BE IT FURTHER RESOLVED, That the 2022 Transportation Capital Improvement Program Budget is hereby amended to include additional funds for County Project 86-34 as follows:
Expense
County Project 86-34 $1,305,000
Total Expense $1,305,000
Revenue
Transportation Sales & Use Tax $1,305,000
Total Revenue $1,305,000
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PREVIOUS BOARD ACTION
None.
ATTACHMENTS
Attachment: Location Map
Attachment: NRSS Invoice Summary
BOARD GOALS
☐ Thriving People ☐ A Healthy Environment with Quality Natural Resources
☒ A Successful Place for Business and Jobs ☐ Excellence in Public Service
CONTACT
Department Head: Erin Laberee
Author: Jeannine Briol