DEPARTMENT: Transportation
FILE TYPE: Consent Action
TITLE
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Authorization To Award And Execute Contract With Granite Ledge Electrical Contractors, Inc. For Construction Of County Project 38-58 Advanced Traffic Management System Along County State Aid Highway 38 In Cities Of Apple Valley And Burnsville
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PURPOSE/ACTION REQUESTED
Award bid and authorize execution of contract with Granite Ledge Electrical Contractors, Inc. for County Project (CP) 38-58 in the City of Apple Valley and City of Burnsville (Cities).
SUMMARY
To promote a safe and efficient transportation system, Dakota County, Minnesota Department of Transportation (MnDOT), City of Apple Valley, and City of Burnsville are partnering on CP 38-58. The project includes traffic signal revisions and fiber installation for traffic signal communication along County State Aid Highway (CSAH) 38 (McAndrews Road) from CSAH 5 to CSAH 31 (Pilot Knob Road) (see Attachment: Project Location Map).
County Project 38-58 includes the installation of approximately nine miles of fiber optic cable and revisions to 11 County traffic signal systems. The fiber installation is a collaborative effort between County Information Technology (IT) and Transportation staff.
The County is the lead agency for the project, with construction anticipated to begin Spring 2023 and final completion October 2023. The CSAH 38 corridor from CSAH 5 to CSAH 31 will be retimed using the Advance Traffic Management System (ATMS) upon construction completion.
By Resolution No. 22-034 (January 18, 2022), the County Board authorized execution of a joint powers agreement (JPA) with the Cities of Apple Valley and Burnsville to define costs and responsibilities for CP 38-58.
By Resolution No. 22-269 (June 21, 2022), the County Board authorized execution of Agreement No. 1050871 with MnDOT to allow MnDOT to accept federal aid funds in the estimated amount of $370,825 on the County’s behalf for County-furnished materials.
Five responsive bids were received and tabulated for CP 38-58 on Tuesday, November 1, 2022.
|
Bidder |
Total Amount |
|
Granite Ledge Electrical Contractors, Inc. |
$ 1,163,614.78 |
|
Collins Electrical Construction Co. |
$ 1,269,788.00 |
|
Killmer Electric Co., Inc. |
$ 1,317,926.40 |
|
Premier Electrical Corporation |
$ 1,490,457.23 |
|
Egan Company |
$ 1,495,299.10 |
The engineer’s estimate for CP 38-58 is $1,296,490.15. Staff reviewed the bids, and the lowest responsible bid is $1,163,614.78 from Granite Ledge Electrical Contractors, Inc., which is 10.2 percent below the estimate. Two bids received were below the engineer's estimate, with the remaining three bids above. Staff has reviewed the bids and determined the bids competitive.
County Project 38-58 is a federal aid project, and MnDOT approval is necessary. MnDOT has determined the variance between the low bid and the engineer’s estimate acceptable. MnDOT concurs with awarding the bid.
RECOMMENDATION
recommendation
Staff recommends awarding the bid to Granite Ledge Electrical Contractors, Inc.
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EXPLANATION OF FISCAL/FTE IMPACTS
The 2022 Transportation Capital Improvement Program Adopted Budget contains a total budget of $2,100,000 for CP 38-58 (see Attachment: Financial Summary). County Project 38-58 will receive 80 percent federal funds up to $1,440,000 through the Roadway System Management Program. The County and Cities will be responsible for the local share at a cost split of 55 percent County and 45 percent Cities in accordance with the 2040 Transportation Plan cost-share policy.
☐ None ☒ Current budget ☐ Other
☐ Amendment Requested ☐ New FTE(s) requested
RESOLUTION
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WHEREAS, to provide a safe and efficient transportation system, Dakota County (County) is partnering with the Minnesota Department of Transportation (MnDOT), City of Apple Valley and City of Burnsville (Cities) on County Project (CP) 38-58; and
WHEREAS, CP 38-58 is an Advanced Traffic Management System (ATMS) project along County State Aid Highway (CSAH) 38 (McAndrews Road) from CSAH 5 to CSAH 31 (Pilot Knob Road) in the Cities; and
WHEREAS, the County is the lead agency for CP 38-58 with construction anticipated to begin Spring 2023; and
WHEREAS, the 2021 Transportation Capital Improvement Program (CIP) adopted budget contains $2,100,000 for CP 38-58; and
WHEREAS, the project was advertised, and five bids were received and tabulated on Tuesday, November 1, 2022; and
WHEREAS, the bid from Granite Ledge Electrical Contractors, Inc. in the amount of $1,163,614.78 was the lowest responsible bid received; and
WHEREAS, CP 38-58 is a federal aid project, and MnDOT approval is necessary; and
WHEREAS, MnDOT has determined the variance between the low bid and the engineer’s estimate acceptable; and
WHEREAS, staff recommends awarding the bid to Granite Ledge Electrical Contractors, Inc; and
WHEREAS, MnDOT concurs with awarding the bid.
NOW, THEREFORE, BE IT RESOLVED, That the Dakota County Board of Commissioners hereby awards the bid to and authorizes the Physical Development Director to execute the contract with Granite Ledge Electrical Contractors, Inc. for County Project (CP) 38-58, in the amount of $1,163,614.78 based on their low bid, subject to approval by the County Attorney’s Office as to form.
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PREVIOUS BOARD ACTION
22-034; 01/18/22
22-269; 06/21/22
ATTACHMENTS
Attachment: Project Location Map
Attachment: Financial Summary
BOARD GOALS
☒ A Great Place to Live ☐ A Healthy Environment
☐ A Successful Place for Business and Jobs ☐ Excellence in Public Service
PUBLIC ENGAGEMENT LEVEL
☐ Inform and Listen ☐ Discuss ☐ Involve ☒ N/A
CONTACT
Department Head: Erin Laberee
Author: Tom Bowlin