DEPARTMENT: Information Technology
FILE TYPE: Consent Action
TITLE
title
Authorization To Execute Contract With Oracle America, Inc. For Oracle Mission Critical Support Services
end
PURPOSE/ACTION REQUESTED
Authorize the Deputy County Manager to execute a contract with Oracle America, Inc. for Oracle Mission Critical Support Services for DakotaConnect, the Dakota County Enterprise Resource Planning System.
SUMMARY
Dakota County went live with a new Oracle Enterprise Resource Planning, Human Capital Management and Enterprise Performance Management tool in January 2023. The system is referred to as DakotaConnect. The County contracted with Sierra-Cedar, LLC to help implement the new system as well as assist with resolution of several identified issues throughout 2023.
In 2024, Dakota County contracted Oracle America, Inc for Oracle Mission Critical Support Services for a one-year contract totaling $80,444. Dakota County Information Technology (IT) staff are now recommending a renewal contract with Oracle America, Inc. for Oracle Mission Critical Support Services. The term of this contract will be from February 1, 2025, to January 31, 2026, and the cost is $89,651. The contract will augment current IT staff and assist with knowledge transfer to County staff. The support contract includes regression testing for each DakotaConnect quarterly update, as well as, resolving any system issues that are encountered to keep the system functional.
RECOMMENDATION
recommendation
Staff recommends that the Board authorize the Deputy County Manager to execute a contract with Oracle America, Inc. for Oracle Mission Critical Support Services from February 1, 2025, to January 31, 2026, in the amount of $89,651.
end
EXPLANATION OF FISCAL/FTE IMPACTS
Annual cost for this contract is $89,651 and will be funded from the Information Technology consulting budget.
☐ None ☒ Current budget ☐ Other
☐ Amendment Requested ☐ New FTE(s) requested
RESOLUTION
body
WHEREAS, on June 26, 2020 Dakota County staff issued a Request for Proposal (RFP) for an Enterprise Resource Planning (ERP) Solution with implementation services; and
WHEREAS, by July 24, 2020 sixteen proposals were received by the County in response to the RFP; and
WHEREAS, the proposal submitted by Sierra-Cedar, LLC for the Oracle Enterprise Resource Planning, Human Capital Management and Enterprise Performance Management Cloud applications was found to be the best solution to meet or exceed Dakota County’s requirements as specified in the RFP and provide the best value to the County; and
WHEREAS, the County entered into a Master Services Agreement and Statement of Work with Sierra-Cedar, LLC to provide the implementation, training and support services required; and
WHEREAS, the County went live with the new system on January 3, 2023; and
WHEREAS, in July 2023 the County identified additional consulting needs not included in the current Agreement and Statement of Work with Sierra-Cedar, LLC and executed an additional contract with Sierra-Cedar, LLC; and
WHEREAS, Dakota County identified a need for additional support services in 2024 to assist with quarterly updates and resolution of system issues; and
WHEREAS, Oracle America, Inc. was identified as being able to provide these services through Oracle Mission Critical Support; and
WHEREAS, Dakota County executed a contract with Oracle America, Inc. for $80,444 on January 1, 2024; and
WHEREAS, Dakota County has identified a continued need for support in 2025 to assist with quarterly updates and resolution of system issues.
NOW, THEREFORE, BE IT RESOLVED, That the Dakota County Board of Commissioners hereby authorizes the Deputy County Manager to execute a renewal contact with Oracle America, Inc. for Oracle Mission Critical Support Services from February 1, 2025, to January 31, 2026, for a total contract amount of $89,651, subject to approval by the County Attorney’s office as to form.
end
PREVIOUS BOARD ACTION
20-603; 12/1/20
23-490; 10/24/23
24-022; 1/2/24
ATTACHMENTS
Attachment: Oracle MCS Quote
BOARD GOALS
☐ A Great Place to Live ☐ A Healthy Environment
☐ A Successful Place for Business and Jobs ☒ Excellence in Public Service
CONTACT
Department Head: Dan Cater
Author: Jeff Goettl