DEPARTMENT: Transportation
FILE TYPE: Consent Action
TITLE
title
Authorization To Award Construction Contract And To Amend 2024 Transportation Capital Improvement Program Budget For Roundabout At Intersection Of County State Aid Highway 46 And County State Aid Highway 85 In Nininger And Vermillion Townships, County Project 46-057
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PURPOSE/ACTION REQUESTED
• Authorize amending the adopted 2024 Transportation Capital Improvement Program (CIP) Budget to include the addition of Local Road Improvement Program (LRIP) Grant Funds for CP 46-057.
• Delegate authority to the County Manager for the award of a construction contract to the lowest responsive bidder for the roundabout at the intersection of County State Aid Highway (CSAH) 46 and CSAH 85, CP 46-057.
SUMMARY
To provide a safe and efficient transportation system, Dakota County is proceeding with CP 46-057 (Attachment: Location Map), which consists of installing a roundabout at the intersection of County State Aid Highway (CSAH) 46 (160th Street East) and CSAH 85 (Goodwin Ave). The intersection of CSAH 46 and CSAH 85 exists today as a thru-stop-controlled intersection and has a crash and severity rate that exceeds the typical statewide average. Construction is scheduled for 2024.
The project was selected to receive $1,500,000 of Local Road Improvement Program (LRIP) funds from the Minnesota Department of Transportation to be used for construction. The 2024 CIP Adopted Budget needs to be amended to include the additional grant funding.
An early July 2024 construction kick-off for the roundabout is needed to ensure a suitable time to complete the intersection modification within the 2024 construction season. To facilitate this timeline, staff requests delegation of authority to the County Manager to award the construction contract to the lowest responsible bidder for CP 46-057. This would allow the construction advertisement, award, execution, and start of construction to follow a shorter schedule duration to meet the needs of the project. If the award to the low bidder requires a budget amendment or if rejection of bids is required, it would be brought to the County Board for action. Advertisement for construction is anticipated in mid-May 2024.
RECOMMENDATION
recommendation
Staff recommends amending the adopted 2024 Transportation CIP Budget to include the additional LRIP Grant Funds and delegating authority to award the construction contract to the lowest responsible bidder to the County Manager for CP 46-057.
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EXPLANATION OF FISCAL/FTE IMPACTS
The adopted 2024 Transportation Capital Improvement Program Budget includes $2,500,000 for the project's construction. An additional $19,568.80 is available from previous years’ project design budgets. The LRIP Grant funding will provide an additional $1,500,000 toward the project's construction. The cost share for the project is 100% County.
☐ None ☐ Current budget ☐ Other
☒ Amendment Requested ☐ New FTE(s) requested
RESOLUTION
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WHEREAS, to provide a safe and efficient transportation system, Dakota County is proceeding with County Project (CP) 46-057; and
WHEREAS, County Project 46-057 is the construction of a roundabout at the intersection of County State Aid Highway (CSAH) 46 (160th Street East) and CSAH 85 (Goodwin Avenue) in Nininger and Vermillion Townships; and
WHEREAS, Dakota County is the lead agency for CP 46-057; and
WHEREAS, by Resolution No. 23-540 (November 28, 2023) the County Board authorized staff to submit for grant funds to the 2023 Local Road Improvement Program (LRIP) for County Project 46-057 and authorized the Physical Development Director to accept grant funds and execute necessary grant agreement; and
WHEREAS, the Minnesota Department of Transportation (MnDOT) selected County Project 46-057 to receive $1,500,000 of LRIP grant funds, and a budget amendment is necessary to account for the addition of the grant funds; and
WHEREAS, to allow for CP 46-057 construction to begin on schedule, staff is requesting the County Board authorize the County Manager the authority to award the construction contract to the lowest responsible bidder, consistent with County Policies, provided the award does not require a budget amendment; and
WHEREAS, awarding construction contracts to the lowest responsible bidder is a regular consent action item brought forward to the Board; and
NOW, THEREFORE, BE IT RESOLVED, That the adopted 2024 Transportation Capital Improvement Program Budget is hereby amended as follows:
Revenue
MnDOT - LRIP Funding $1,500,000
Total Revenue $1,500,000
Expense
CP 46-57 $1,500,000
Total Expense $1,500,000
; and
BE IT FURTHER RESOLVED, That the Dakota County Board of Commissioners delegates authority to the County Manager to award the construction contract for CP 46-057 to the lowest responsible bidder, consistent with County Policies, provided sufficient funds are available for the project.
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PREVIOUS BOARD ACTION
23-510; 11/14/23
23-540; 11/28/23
ATTACHMENTS
Attachment: Project Location Map
Attachment: Financial Summary
BOARD GOALS
☐ A Great Place to Live ☐ A Healthy Environment
☒ A Successful Place for Business and Jobs ☐ Excellence in Public Service
CONTACT
Department Head: Erin Laberee
Author: Kevin Krech