DEPARTMENT: Parks
FILE TYPE: Consent Action
TITLE
title
Authorization To Execute New Contract With Sambatek LLC, For Construction Administration For Mississippi River Greenway Rosemount East In City Of Rosemount, County Project P00109
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PURPOSE/ACTION REQUESTED
Authorize a new contract with Sambatek LLC to replace expired contract DCA21137 which extends professional construction administration, testing, inspection, and as-built services for County Project (CP) P00109.
SUMMARY
To provide a safe and efficient greenway system, Dakota County is proceeding with CP P00109. County Project P00109 is the construction of a 2.4-mile segment of the Mississippi River Greenway (MRG) in Rosemount and is the last remaining segment of the regional trail to be secured, designed, and constructed in order to connect the national MRG from Hastings to South St. Paul (Attachment: Project Location Map).
By Resolution No. 23-599 (December 19, 2023), the County Board authorized the award and execution of a contract with Sambatek LLC for construction administrative and inspection services for CP P00109.
By Resolution No. 24-628 (December 17, 2024), the County Board authorized contract amendment one with Sambatek LLC to add additional budget to the contract to account for additional hours and testing requirements of the CP P00109 construction project.
By Resolution No. 25-258 (May 20, 2025), the County Board authorized contract amendment two with Sambatek LLC to add additional budget to the contract to account for additional hours and testing requirements due to change orders and construction complexities of the CP P00109 construction project.
The amended contract had an expiration date of December 31, 2025, and due to significant delays completing construction punch list items, completing closeout paperwork by the construction contractor, and staff oversight the contract was inadvertently allowed to expire while scope and work required of Sambatek LLC, including final document execution and final quantity reconciliation remain to complete the CP P00109 construction project.
RECOMMENDATION
recommendation
Staff recommends executing a new contract with Sambatek LLC to complete construction administration services in the amount of $669,052.97 for CP P00109, which does not require any additional budget.
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EXPLANATION OF FISCAL/FTE IMPACTS
The Parks and Greenways Capital Improvement Program includes $12,446,981 for Mississippi River Greenway Rosemount East, P00109. This construction project utilized $6,100,000 of Federal Lands Access Program, Transportation Alternatives, and Rebuilding American Infrastructure with Sustainability and Equity federal funds, $1,878,912 of Minnesota Department of Transportation Infrastructure Investment and Jobs Act match funds, and $600,000 of National Park Service grant funds. The construction and administration project task has an available budget of $660,047. No additional funds are requested, and sufficient funds exist to execute a new consultant contract with allocated Parks funds.
P00109 Mississippi River Greenway Rosemount East
|
Funding Source |
Total Approved Budget |
Available Budget |
|
NPS Grant |
$600,000 |
$0 |
|
US DOT - TAP Award |
$400,000 |
$0 |
|
US DOT - RAISE Grant |
$4,700,000 |
$0 |
|
US DOT - Federal Land Access Program |
$1,000,000 |
$0 |
|
MN DOT IIJA Match Grant |
$1,878,912 |
$0 |
|
Parks Fund Balance |
$3,868,069 |
$708,721 |
|
Total |
$12,446,981 |
$708,721 |
☐ None ☒ Current budget ☐ Other
☐ Amendment Requested ☐ New FTE(s) requested
RESOLUTION
body
WHEREAS, the Mississippi River Greenway (MRG) Rosemount East segment is the last remaining segment of the regional trail to be secured, designed, and constructed in order to connect the national MRG from Hastings to South St. Paul; and
WHEREAS, the MRG Rosemount East project includes the construction of 2.4 miles of trail from its connection with MRG Rosemount West to Spring Lake Park Reserve; and
WHEREAS, Dakota County is the lead agency for MRG Rosemount East, P00109, and construction started early during the 2024 construction season; and
WHEREAS, the Dakota County Board of Commissioners approved the execution of a contract with Sambatek LLC on December 19, 2023, to provide construction management, inspection, surveying, and material testing for P00109; and
WHEREAS, the Dakota County Board of Commissioners approved the execution of contract amendment one with Sambatek LLC on December 17, 2024; and
WHEREAS, the Dakota County Board of Commissioners approved the execution of contract amendment two with Sambatek LLC on May 25, 2025; and
WHEREAS, the amended contract expired on December 31, 2025, and additional construction administration activities remain to complete the project; and
WHEREAS, no new funds are necessary to accommodate the new contract; and
WHEREAS, staff recommends executing a new contract with Sambatek LLC to replace expired contract DCA21137, which includes construction management, testing, survey, as-built, and inspection services.
NOW, THEREFORE, BE IT RESOLVED, That the Dakota County Board of Commissioners authorizes the Physical Development Assistant County Manager to award a new contract with Sambatek LLC to complete construction management, testing, survey, and inspection services for County Project P00109 in an amount not to exceed $669,052.97, including reimbursable items, subject to approval by the County Attorney’s Office as to form.
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PREVIOUS BOARD ACTION
23-596; 12/19/23
23-599; 12/19/23
24-628; 12/17/24
25-258; 5/25/25
ATTACHMENTS
Attachment: Project Location Map
BOARD GOALS
☒ Thriving People ☒ A Healthy Environment with Quality Natural Resources
☐ A Successful Place for Business and Jobs ☐ Excellence in Public Service
CONTACT
Department Head: Niki Geisler
Author: Tony Wotzka